City Council/Successor Agency/Public Finance Authority

AGENDA ITEM NO. 5. – A. CITY OF AVENAL JOINT MEETING OF THE AVENAL CITY COUNCIL/SUCCESSOR AGENCY THURSDAY, JUNE 28, 2018; 6:00 P.M. AVENAL THEATER, 233 E. KINGS ST.; AVENAL, CA 93204 MINUTES Mayor Preciado called the meeting to order at 5:16 p.m. Council Members Absent: Mayor Pro Tem Ovalle, Councilmember Moreno. Staff Present: Whitten, Ortiz, Perkins, Santillan, Mora, Stivers, Lopez. Legal Counsel: Kenneth Jorgensen . PLEDGE OF ALLEGIANCE: Led by Mayor Preciado. ROLL CALL: Councilman Gravelle, Councilmember Woolley, Mayor Preciado. CITY CLERK: Government Code Section 54952.3: The members of the City Council, Successor Agency and Housing Authority are entitled to receive a total of $300.00 per month as a result of being elected to the City Council. They receive no other compensation for sitting as a member of Successor Agency and Housing Authority. The City Council went into Closed Session at 5:17 p.m. CLOSED SESSION: (City/Successor Agency): A. PENDING LITIGATION (Government Code § 54956.9). It is the intention of this governing body to meet in closed-session concerning: Conference with legal counsel – Deciding whether or not basis exists for closed-session for anticipated litigation (Government Code § 54956.9(d) (3)). Number of potential cases is: 2. B. CONFERENCE WITH LABOR NEGOTIATOR(S) (Government Code § 54957.6). It is the intent of this governing body to meet in closed-session to review its position and to instruct it’s designated representatives: Designated representatives: City Employees/APOA C. CONFERENCE WITH REAL PROPERTY NEGOTIATOR(S) (Government Code § 54956.8). It is the intent of this governing body to meet in Closed Session to confer with its real property negotiator(s) concerning the purchase, sale, exchange or lease of real property by or for this local agency as follows: Property Description: APN: APN: 040-165-007 Negotiator(s): City Manager/City Attorney/CrisCom. Party with whom negotiating: State of California, Judicial Council. Instructions to negotiator concerning: Terms D. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code § 54957(a)). It is the intention of this governing body to meet in Closed Session concerning the following: Consultation with Avenal Police Department: Rusty Stivers, Chief of Police. Joint Meeting City Council/Successor Agency June 28, 2018 Page 2 of 8 The City Council meeting reopened at 6:37 p.m. with action to report as follows: RESOLUTION NO. 2018 – 27: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL ADOPTING A MEMORANDUM OF UNDERSTANDING (MOU) FOR THE AVENAL POLICE OFFICER'S ASSOCIATION (APOA) FY 2018/19. A motion was made by Councilman Gravelle, seconded by Councilmember Woolley and carried. RESOLUTION NO. 2018 – 28: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL ADOPTING A MEMORANDUM OF UNDERSTANDING (MOU) FOR THE EMPLOYEE DESIGNATED NEGOTIATING TEAM (EDNT) NO. 4 FOR FY 2018/19. A motion was made by Councilman Gravelle, seconded by Councilmember Woolley and carried. RESOLUTION NO. 2018-29: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVE NAL ADOPTING A MEMORANDUM OF UNDERSTANDING (MOU) FOR THE EMPLOYEE DESIGNATED NEGOTIATING TEAMS (EDNT) NO. 1, 2, 3 & 5 FOR FY 2018/19. A motion was made by Councilman Gravelle, seconded by Councilmember Woolley and carried. Roll Call Vote: AYES: Gravelle, Woolley, Preciado. NOES: None. ABSENT: Ovalle, Moreno. ABSTAIN: None. CONSENT CALENDAR: All items listed under the consent calendar are considered to be routine and enacted by one motion: (Action) A. Consider City of Avenal/Successor Agency – Approval of Minutes for May 7, 2018 & May 10, 2018. A motion to approve the Consent Calendar was made by Councilmember/Successor Agency Member Woolley, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Woolley, Gravelle, Preciado. NOES: None. ABSENT: Ovalle, Moreno. ABSTAIN: None. MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ITEMS FOR CONSIDERATION: A. Consider Designation of Voting & Alternates for the League of California Cities Annual Conference - September 12-14, LongBeach. Melissa Whitten, City Manager, mentioned that as the City Council is aware, the League’s 2018 Annual Conference is scheduled for September 12-14, at the Long Beach Convention Center. An important part of the conference is the Annual Buisness Meeting which is scheduled on Friday, September 14th, where the League Membership consider and take action on Resolutions that establish League Policy. She continued that to vote at the Buisness Meeting, the City Council must designate a voting delegate. The City Council may also appoint up to two (2) alternate voting delegates in the event the voting delegate is unable to attend. As per League Policy, the voting delegate and up to two (2) alternates must be designated by the City Council. A motion was made by Councilmember Woolley to approve the following: 1) voting delegate Mayor Alvaro Preciado and alternate Councilman Lou Gravelle; and, 2) authorize the City Clerk to complete the Voting Delegate form and return it to the League’s Office no later than Friday, September 1, 2018, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Woolley, Gravelle, Preciado. NOES: None. ABSENT: Ovalle, Moreno. ABSTAIN: None. Joint Meeting City Council/Successor Agency June 28, 2018 Page 3 of 8 PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES: None. ACTIVITY REPORTS/SPECIAL PRESENTATIONS AND COMMITTEE REPORTS: A. Activity Reports: 1) Theater & Event Coordinator Activity Report: Louisa Starne, Avenal Theater & Event Coordinator; Ms. Whitten reported the following; 1) Louisa is out for a couple of days. 2) Movie night: Peter Rabbit, Paddington, Black Panther; 3) June 1st - Tamarack Elementary had a movie day for the students who won a Perfect Attendance award; 4) June 5th - Self-Help Enterprises hosted a meeting for potential homeowners; 5) June 15th - Farmers Market produce stand. We sold all of the produce at our stand, including some produce that was donated from Champions; 6) June 22nd - Kids Spot Movie Day@ the Theater; 7) June 23rd. - Birthday party rental in the Pegasus Room; 8) June 25 th - Town Hall meeting hosted by Richard Valle and Champions; 9) June 26th - Fire Sprinkler replacements in the Pegasus Room; and, 9) Upcoming: July 6th - Next movie night. 2) Community Development/Planning Activity Report: Fernando Santillan, Community/Economic Development Director; Fernando Santillan, Community/Economic Development Director, reported the following: 1) working on finding contractors for the Rice Park Restrooms project; 2) The Community Center project continues to move along; 3) Caltrans Active Transportation Grant application for pedestrian improvements; 4) Water Transmission Pipeline project; 5) Entrepreneurship classes; 6) ReLeaf Grant - extensive planting of new trees around town; 7) PetSmart Grant to hire a part-time animal shelter technician; 8) Staff conducted a full-day monitoring (audit) of the Arroyo Del Camino Apartments as required by the CA Housing and Community Development Department to ensure the grant-funded project is in compliance; 9) issues/items related to the City's Housing Programs, including potential foreclosures, payoffs, reconveyances, and loan subordinations; 10) Arroyo Del Camino Apartments - Phase 2 ; and, 11) Trails Committee meeting on June 18. The next meeting will be July 16 at 4 pm at the Theater. 3) Avenal Police Department Activity Report: Russell Stivers, Chief of Police. Russell Stivers, Chief of Police, reported the following: 1) Every 15 minutes at Avenal High School; 2) Sex offender from Tulare County arrested; 3) Suspect rear-ends ex-girlfriend’s vehicle, gets arrested; 4) Family disturbance leads to elder abuse investigation - son arrested; 5) CAD Calls; 6) Monthly Statistical Report; and, 7) Special Presentation to the Police Department from Sid Craighead donation of $10,000 on behalf of Mary Craighead & himself. Officer Stryd has been selected as the new canine handler. Also, Chief Stivers mentioned that they have traveled to Banning to the facility. Officer Stryd selected three (3) dogs in case they do not pass the extensive veterinarian examinations for clearance. The dog will travel back to spend the 4th of July in the kennel due to fireworks. Also, Officer Stryd & the canine will start school on July 30th for six weeks of training. Chief Stivers, City Council & residents thank Mr. Craighead for his donation. Councilman Gravelle asked what kind of dog? Chief Stivers mentioned that his initial thought of a police dog was a German Shepard, but you should go with the best dog and he had tested seven (7) dogs. Officer Stryd felt most comfortable with a Belgium Awa. Councilmember Woolley asked if the dog has a name? Officer Stryd stated “Gunnar.” B. Special Presentations/Requests: 1) Responsible Athletes Program (RAP) Activity Report: Enrique Jimenez. Javier Hernandez reported the following; 1) Community gym services; 2) Spirt Squad; 3) After-school intramurals; 4) Basketball; 5) Flag Football; 6) Baseball; 7) Soccer; 8) Futsal League; 9) Adult Flag Football; 10) RAP is working on purchasing a screen printing machine to sustain their program and sell locally; 11) In discussions to run Joint Meeting City Council/Successor Agency June 28, 2018 Page 4 of 8 the aquatics program for the School District; 12) He thanked sponsors – NRG, Waste Connection, Campesinos Farm Labor Contracting Inc.; and 13) the Board has a new Vice President, Manuel Garza and Treasurer Karla Valencia; 2) Mid Valley Award Presentation: Ivette Rodriguez. Due to scheduling conflicts, this presentation will be rescheduled to the next meeting. PUBLIC HEARING(s): A. Consider Proposed City of Avenal Fiscal Year (FY) 2018/19 City Budget: • Staff Report • Public Hearing • Discussion/Action: Approval by Resolution Note: Funding Requests included in 2018/19 City Budget 1) Consider Adoption of the following:  Miscellaneous Fees & Charges: Animal Control Micro-Chip Services.  Discussion/Action: Approval by Resolution B. Consider Proposed Avenal Successor Agency/RDA Debt Obligation Fund FY 2018/19 Budget: • Staff Report • Public Hearing • Discussion/Action: Approval by Resolution C. Consider Proposed Public Financing Authority (PFA) Fiscal Year 2018/19 Budget: • Staff Report • Public Hearing • Discussion/Action: Approval by Resolution Melissa Whitten, City Manager, provided the City Council with a presentation in regards to the Fiscal Year 2018/2019 Budget entered into record as (Exhibit A). FY 2018/19 BUDGET PRESENTATION. She listed all of the current planning projects, department funds, and grant funds and commented that City Staff and the City Council have worked together to provide a balanced, however, tight budget. She also thanked City Staff, City Attorney and the City Council for their hard work, support and assistance over the previous budget year. She concluded with Honorable Mayor Preciado and Members of the City Council, on behalf of City Staff, we thank you, for all you have done to keep the City moving ahead, even throughout several years of unprecedented challenges. We look to you for direction and leadership; and, appreciate your support as City Staff works toward achieving City Goals. It is an honor to work with you. The City is fortunate to have such outstanding City Employees that work together so well. I would like to personally thank the "Incredible 52" for another year of focused efforts, hard work and commitment. It is a privilege to work with individuals who care so much for their community. When I think of my Staff, “united effort" comes to mind. As they stand united, they can "move mountains" which they, in fact, do on a consistent basis. I hope the City Council is as proud of Staff as the City Manager is every day! A special thank you to Mr. Farley and the Farley Law Firm for another year of guidance, support and professionalism. Mr. Farley has been our City Attorney for over 32 years and has watched us grow; helped us tremendously through difficult and complex matters; shared in our successes; and, supported the community in many other ways through the years. We thank Mr. Farley and his firm; we are very fortunate to have them as our Legal Counsel. On behalf of City Management and Staff, we are pleased to present this budget to the City Council for consideration. Honorable Mayor Preciado and Members of the City Council, Staff presents to you, as proposed, balanced City of Avenal Budget for FY 2018/19. Mayor Preciado opened public hearing Consider Proposed City of Avenal Fiscal Year (FY) 2018/19 City Budget/ Miscellaneous Fees & Charges: Animal Control Micro-Chip Services/ Proposed Avenal Successor Joint Meeting City Council/Successor Agency June 28, 2018 Page 5 of 8 Agency/RDA Debt Obligation Fund FY 2018/19 Budget /Consider Proposed Public Financing Authority (PFA) Fiscal Year 2018/19 Budget at 7:12 p.m. With no comment form the public, public hearing was closed at 7:12 p.m. Ms. Whitten stated that Mr. Farley asked to announce Budget information prior to consideration of the budget. Staff recommends that the City Council consider City of Avenal Fiscal Year (FY) 2018/19 City Budget; Miscellaneous Fees & Charges: Animal Control Micro-Chip Services; Proposed Avenal Successor Agency/RDA Debt Obligation Fund Fiscal Year 2018/19 Budget; Consider Proposed Public Financing Authority (PFA) Fiscal Year 2018/19 Budget and with one action said resolution can be approved. Staff requested the City Council consideration for the FY 2018/19 Special Funding Requests. Approved Requested Council Fund Organization Amount Funding 10.01000.673 Kings County Commission on Aging – Meals $2,000.00 $2,000.00 Kings County Commission on Aging – Services $1,500.00 $1,500.00 Miss Teen Avenal Scholarship Pageant $2,000.00 $2,000.00 Sober Grad 2019 $1,000.00 $1,000.00 Avenal High School Cheerleaders $ 0.00 $ 0.00 Lemoore Thanksgiving Dinner $1,500.00 $1,500.00 Sponsorship: City Council $250 $ 0.00 $ 1,250.00 Other as necessary (after the budget) $ 1,000.00 $ 1,000.00 Fund City Council Contracted Funding RAP $60,000.00 $60,000.00 0.01000.675.5 $ 68,000.00 $ 78,500.00 1) That the General Fund expenditure budget for Fiscal Year 2018-2019 in the amount of $5,878,693.00,is hereby adopted; 2) That the Enterprise Funds expenditure budget for Fiscal Year 2018-2019 in the amount of $5,564,462.00, is hereby adopted; 3) That the Street Funds expenditure budget for Fiscal Year 2018-2019 in the amount of $1,335,000.00, is hereby adopted; 4) That the Special Revenue/Grant Funds expenditure budget for Fiscal Year 2018-2019 in the amount of $9,334,694.00, is hereby adopted; 5) That the Capital Improvement Fund budget for Fiscal Year 2018-2019 in the amount of $104,125.00, is hereby adopted; PROPOSED FEES & CHARGES FISCAL YEAR 2018/2019: Micro-chipping Animals: $20.00 fee Successor Agency's said budget provides for $524,713.00, to be expended by the Agency in the implementation of RDA Debt Obligation and Successor Agency's administrative efforts. As per Legal Counsel, Mayor Preciado opened public hearing Consider Proposed City of Avenal Fiscal Year (FY) 2018/19 City Budget/ Miscellaneous Fees & Charges: Animal Control Micro-Chip Services/ Proposed Avenal Successor Agency/RDA Debt Obligation Fund FY 2018/19 Budget /Consider Proposed Public Financing Authority (PFA) Fiscal Year 2018/19 Budget at 7:18 p.m. With no comment form the public, public hearing was closed at 7:18 p.m. After a brief discussion, the following action was taken: Joint Meeting City Council/Successor Agency June 28, 2018 Page 6 of 8 RESOLUTION NO. 2018–30: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL ADOPTING THE CITY BUDGET FOR FY 2018-2019. A motion was made by Councilman Gravelle, seconded by Councilmember Woolley and carried. RESOLUTION NO. 2018–31: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL APPROVING CHANGE TO FEE SCHEDULE AS PART OF FY 2018/19 BUDGET. A motion was made by Councilmember Woolley, seconded by Councilman Gravelle and carried. SUCCESSOR AGENCY RESOLUTION NO. 2018-32: A RESOLUTION OF THE AVENAL SUCCESSOR AGENCY/RDA DEBT OBLIGATION FUND OF THE CITY OF AVENAL ADOPTING THE AGENCY'S FISCAL YEAR BUDGET 2018/2019. A motion was made by Councilmember Woolley, seconded by Councilman Gravelle and carried. PFA RESOLUTION NO. 2018-01: A RESOLUTION OF THE AVENAL PUBLIC FINANCING AUTHORITY OF THE CITY OF AVENAL ADOPTING THE AVENAL PUBLIC FINANCING AUTHORITY FISCAL YEAR 2018-2019 BUDGET. A motion was made by Councilmember Woolley, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Woolley, Gravelle, Preciado. NOES: None. ABSENT: Ovalle, Moreno. ABSTAIN: None. Ms. Whitten thanked Dawn, Angie & Staff for all their help with budget. OLD BUSINESS: A. None. NEW BUSINESS: A. Consider Committing Matching Funds for USDA Community Facilities Grant: Fernando Santillan, Community/Economic Development Director, reported that to properly furnish both the weight room and kitchen for the in-progress Avenal Community Center, staff is working on applying for grant funding from USDA in the amount of $43,000, and committing $80,000 of the existing CIP funds as the required match through their Community Facilities Direct Loan & Grant Program. The USDA Rural Development only has a pool of over a million dollars in grant funds to be shared throughout the entire state of California, making grant funding from USDA extremely competitive. To strengthen the City's application, USDA is requesting a formal letter from the City Manager committing the $80,000 matching funds with a breakdown explaining how much of the matching funds is intended for each room respectively. Staff recommends that by motion, authorize the City Manager to write a letter to USDA Rural Development committing funds from CIP Fund 75, Recreation - Facilities Improvement & Equipment in the amount of $80,000 as a USDA grant match. After a brief discussion, the following action was taken: A motion was made by Councilmember Woolley to, authorize the City Manager to write a letter to USDA Rural Development committing funds from CIP Fund 75, Recreation - Facilities Improvement & Equipment in the amount of $80,000 as a USDA grant match, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Gravelle, Woolley, Preciado. NOES: None. ABSENT: Ovalle, Moreno. Joint Meeting City Council/Successor Agency June 28, 2018 Page 7 of 8 ABSTAIN: None B. Consideration to Approve Avenal Police Department Surveillance System Update: Chief Stivers stated that when the Avenal Police Department opened in 2010, a video surveillance system was installed. This system had cameras placed at strategic locations to monitor activity surrounding the police department, our evidence vault, as well as our in custody holding area. This equipment is now 8 years old and is beginning to fail. The operating system hard drive and some cameras now require replacement. In addition, the rear parking area has been reconfigured with the opening of the new wing and new cameras need to be installed for full coverage. As part of this update, a camera in the front of the Police Department where child exchanges and other transactions take place will be installed. As part of this plan to implement a "Safe Zone", it will be monitored 24 hours a day. The Avenal Police Department contacted three vendors for quotes for the update process. They are as follows:  Nick Champi Enterprises Inc., who installed the original system, can update our current system for $10,661.42. It should be noted that Nick Champi Enterprises Inc. stated they would provide a quote for replacing the entire system, but they did not feel that it was needed.  Security First Alarm King would replace our current system for a cost of $24,089.50.  ADT Security Services would replace our current system for a one time cost of $28,000.00 with an added monthly charge of $400.00. Nick Champi Enterprises Inc. is the vendor recommended to update our current system for $10,661.42. The amount will be expended from 10.12500, account number 655.15 (Supplemental Law Enforcement Services account - FY 15/16 funds) and have no impact to the general fund. It should be noted these funds must be expended prior to June 30, 2018 or be returned. After a brief discussion, the following action was taken: A motion was made by Councilmember Woolley to approve Nick Champi Enterprises Inc. to update the Avenal Police Department's video surveillance system in the amount not to exceed $10,661.42, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Woolley, Gravelle, Preciado. NOES: None. ABSENT: Ovalle, Moreno. ABSTAIN: None C. Consider Extending Term of Memorandum of Understanding by Addendum with Ms. Whitten stated that the City Council initially entered into a Memo of Understanding with the Responsible Athletes Program for the period of November 2009 - June 30, 2010 and have extended the agreement each year since that time. In 2013, the MOU was updated and approved by Resolution; for the years 2014 through 2017, the MOU was approved by Addendums No. l, 2, 3 and 4 respectively. RAP sponsors a wide variety of structured youth –oriented Community sports, events and activities within the community. Representatives from the program have presented reports to the City Council relating to programs and activities over the past year to keep Council informed. Enrique Jimenez has indicated RAP's continued interest in a partnership with the City and would appreciate the opportunity to do so for another year. The only change for FY 2018-19 would be the effective date. With focus on community youth, this program provides opportunities for our youth to participate in a variety of programs/activities/events. Among other things, the MOU allows RAP's utilization of City facilities and equipment, when available, within the guidelines of the agreement. Joint Meeting City Council/Successor Agency June 28, 2018 Page 8 of 8 Staff recommends that the City Council consider renewing the MOU by Addendum No. 5 to MOU for a one (1) year term - FY 2018/19. After a brief discussion the following action was taken. RESOLUTION 2018-33: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL APPROVING ADDENDUM NO. 5 RELATING TO THE MEMORANDUM OF UNDERSTANDING (MOU)/AGREEMENT BETWEEN THE CITY OF AVENAL AND RESPONSIBLE ATHLETES PROGRAM (RAP) DATED JULY 1, 2013. A motion was made by Councilman Gravelle, seconded by Councilmember Woolley Roll Call Vote: AYES: Gravelle, Woolley, Preciado. NOES: None. ABSENT: Ovalle, Moreno. ABSTAIN: None CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS: Councilmember Woolley commented on the following: 1) KCAG/KCAPTA; 2) Judge Tom DeSantos, who once was our Deputy City Attorney when he was a part of the Farley Law Firm, was appointed by the governor to the 5th Circuit Court yesterday afternoon and will be presiding in Fresno; and, 3) The First Baptist Church had Vacation Bible School June 18-22. She is very appreciative of the Kings County Fire Department as it has been a tradition that they come down one day and hose down the kids with water. It was hard for her to see water being wasted, but the kids love it. Melissa Whitten, City Manager, commented on the following: 1) Independence Celebration, Saturday June 30th at Sports Complex 6:00-10:00 PM, patriotic program, fireworks and acknowledgment of service men and women. Everyone invited to bring chairs and blankets. She thanked the Public Works Department for the great work done on the Sports Complex; 2) City Hall will be closed on Wednesday, July 4th for the holiday; and, 3) Last Saturday she and Councilmember Woolley attended the Avenal High School Multi-Class Reunion, held in Hanford. It was a wonderful gathering. The band, Hydril Road, had all attended Avenal High School. They did a terrific job playing great old rock n’ roll. Mayor Preciado commented on the following: 1) June 18th Trails Committee meeting; 2) June 25th Town Hall Meeting. He thanked Champions Executive Director, Crystal Hernandez, Supervisor Richard Valle and other Kings County organizations, who participated; 3) On June 28th, the City of Huron was under a boil water notice for their drinking water. They failed a test two days ago and it is not known if the water is contaminated or was an error by the operator who collected samples. It is very common for contamination to occur somewhere along the route to the final report. The lab is retesting today. The City of Huron will be providing bottled water to their residents. Also, he was sent to the City of Huron by the City of Coalinga (his employer) to show support by loaning them equipment for the flushing system and dichlorination of water. Hopefully, this was only an error. ADJOURNMENT. There being no further business, the City Council meeting was adjourned at 7:29 p.m. Respectfully Submitted, Maria Ortiz, City Clerk