Board of Alderman Regular Meeting

BOARD OF ALDERMEN Meeting Minutes FEBRUARY 13, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Jim Leahy Alderman Ross Bullington Alderman David Siegel City Administrator Eric Sterman City Attorney Representative Kate Henry The Pledge of Allegiance was recited. MINUTES The minutes from the January 23, 2023 Board of Aldermen Meeting were submitted for approval. Alderman Bullington made a motion to approve the minutes as submitted, which was seconded by Alderman Finley. The minutes from the January 23, 2023 Board of Aldermen Meeting were approved unanimously. CITIZEN COMMENTS________________________________________________________ Mr. Mike Scott, 643 Kehrs Mill Rd, spoke in opposition to allowing golf carts on city streets. He feels it would be unsafe. Mr. Scott also asked the Board to consider if trucks are truly needed for the Police Department. City of Ballwin- Board of Aldermen Meeting Minutes February 13, 2023 1  BOARD OF ALDERMEN Meeting Minutes FEBRUARY 13, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 LEGISLATION______________________________________________________________ BILL 4159 - AN ORDINANCE GRANTING A SPECIAL USE EXCEPTION TO AMIT PATEL/OM GROUP D/B/A DUNKIN’ FOR A RESTAURANT WITH DRIVE THRU AND FRONT YARD PARKING AT 14924 MANCHESTER ROAD. A motion was made by Alderman Stallmann and seconded by Alderman Utt for a first reading of Bill 4159, title only. The motion passed unanimously and Bill 4159 was read for the first time. Discussion: Alderman Siegel feels that the curb on the southeast side of the interior of the lot is too big and would cause safety issues within the parking lot. He asked if it could be made smaller, or if that would cause an issue with MSD for the developer. Alderman Siegel said he would like to hold this bill over until the next meeting to allow for these questions to be answered. Alderman Roach agreed, citing the topography of the site as contributing to the potential problem. A motion was made by Alderman Siegel and seconded by Alderman Roach to table Bill 4159 until the February 27, 2023 meeting of the Board of Aldermen. The motion passed unanimously. CONSENT ITEMS__________________________________________________________ Public Works – Skid Steer Staff recommends the purchase of a skid steer, stump grinder and two buckets from Bobcat of St. Louis using the Missouri State Bid, for a total cost of $40,525.70. Discussion: None. Alderman Roach made a motion to approve the consent item. Alderman Siegel seconded the motion, which was approved unanimously. MAYOR’S REPORT__________________________________________________________ Nothing to report. CITY ADMINISTRATOR’S REPORT__________________________________________________ The monument sign at Seven Trails and Manchester was damaged a year ago. Public Works retrieved the damaged panel, which was bent, and feel they can reattach it. City of Ballwin- Board of Aldermen Meeting Minutes February 13, 2023 2  BOARD OF ALDERMEN Meeting Minutes FEBRUARY 13, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CITY ATTORNEY’S REPORT_________________________________________________ Nothing to report. STAFF REPORTS Parks & Recreation – Park Maintenance Truck Staff recommends awarding the purchase of a ¾ ton Ram pickup truck to Glendale Chrysler/Jeep/Dodge/Ram in the amount of $40,815 with $10,000 trade in of a 2009 Ford F550 1 ton dump truck. Alderman Roach asked why it is preferable to purchase a truck rather than having Public Works use one of their trucks. Parks Director Chris Conway said that this vehicle will be used to tow the mow trailer, and a pickup truck is more efficient than a dump truck. Alderman Roach asked if the City could get a better price on the old dump truck by placing it on GovDeals. Parks Director Conway deferred to Public Works Director Jim Link, who said that he feels placing the truck on GovDeals would procure a better offer. City Administrator Sterman said that if the dealer doesn’t object, the City can go through GovDeals. Parks Director Conway said that he will look into it. Alderman Stallmann made a motion to accept staff’s recommendation. Alderman Bullington seconded the motion, which passed unanimously. Parks & Recreation – Spreader/Sprayer Staff recommends awarding the purchase of the stand on sprayer/spreader to Advance Turf Solutions in the amount of $17,115.00. Alderman Roach clarified that the recommendation is not to go with the lowest bid, but the bid that better fit the needs of the department. Parks Director Conway confirmed this. Alderman Bullington made a motion to accept staff’s recommendation. Alderman Stallmann seconded the motion, which passed unanimously. Police – Pistols Staff recommends purchasing pistols from Kiesler Police Supply. Alderman Roach asked about the expected life of the pistols. Chief Schaeffler said about 10 years. Alderman Stallmann made a motion to accept staff’s recommendation. Alderman Siegel seconded the motion, which passed unanimously. City of Ballwin- Board of Aldermen Meeting Minutes February 13, 2023 3  BOARD OF ALDERMEN Meeting Minutes FEBRUARY 13, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Police – Ammunition Staff recommends two purchases: the first is to purchase the ammunition from Gulf States Distributing through the Missouri Cooperative Procurement Program, and the second purchase, for the immediate acquisition of 9mm ammunition, would be from The Range. Alderman Siegel asked why staff decided to go with 147 gr. Chief Schaeffler said that in this urban environment, it is better to have a heavier bullet to avoid overpenetration. Alderman Siegel made a motion to accept staff’s recommendation. Alderman Roach seconded the motion, which passed unanimously. Police – Police Vehicles Staff recommends the purchase of two Ford F150 Police Responder Pick-up Trucks from Lou Fusz Ford for $91,724.00. A third vehicle will be purchased at a later date. Alderman Roach asked if there is a formula for determining the correct number of police vehicles. Chief Schaeffler said there is no specific formula; it is simply dependent on what the department needs at any given time. Alderman Finley asked if officers have an easier time getting in and out of the truck as opposed to a sedan. Chief Schaeffler said they do. Alderman Finley said he feels that an intangible benefit of purchasing the truck is reducing the chance of back injuries. Alderman Stallmann asked what will happen with the two vehicles that will be replaced by the trucks. Chief Schaeffler said they will be given to Public Works or another department, as they are still serviceable vehicles. Alderman Bullington asked Chief Schaeffler to consider the Ford F150 Lightning, an all-electric vehicle, when purchasing the third vehicle. Alderman Fleming asked about the Police Responder pick-up package. Chief Schaeffler said it has bigger brakes, better alternator and starter; the parts that typically break down quicker in a regular vehicle. Racks for equipment, etc., are purchased later at additional expense. Alderman Fleming also noted, after visiting the new police building, that parking in the garage will be very tight. Chief Schaeffler said that he recognizes that and plans to limit the number of trucks in the fleet to three. Alderman Siegel made a motion to accept staff’s recommendation. Alderman Bullington seconded the motion, which passed unanimously. City of Ballwin- Board of Aldermen Meeting Minutes February 13, 2023 4  BOARD OF ALDERMEN Meeting Minutes FEBRUARY 13, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Public Works – Truck Staff recommends the Board of Alderman authorize staff to purchase two 1-ton trucks (cab and chassis) for an amount not to exceed $75,000 per vehicle, should they become available. Mayor Pogue said that this has been done in the past as an emergency clause purchase. Due to the limited availability of trucks, the City shouldn’t miss the opportunity to purchase simply because of the timeline of the Board meetings. He asked that Public Works Director Link come to the Board for final approval, but would be allowed to make the purchase with the approval of the City Administrator. Alderman Siegel noted that the two trucks that will be sold on GovDeals would allow the City to recoup some of the money. Alderman Stallmann made a motion to accept staff’s recommendation. Alderman Bullington seconded the motion, which passed unanimously. ALDERMANIC COMMENTS__________________________________________________ Alderman Finley referenced the Public Health & Safety Committee meeting regarding the golf cart usage on City streets. After further consideration, he still feels that allowing golf carts would be a safety hazard. He specifically identified Old Ballwin Rd. would not be good for golf carts, considering that the speed limit is 25 mph, it is a two lane road, and there are curbs without shoulders. A motion was made by Alderman Fleming and seconded by Alderman Finley to adjourn the meeting. The motion was passed by unanimous affirmative voice vote and the meeting was adjourned at 7:45 p.m. ______________________________ Tim Pogue, Mayor ATTEST: ____________________________________ Linda Lechner, Interim City Clerk City of Ballwin- Board of Aldermen Meeting Minutes February 13, 2023 5