Board of Alderman Regular Meeting

BOARD OF ALDERMEN Meeting Minutes FEBRUARY 12, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Mark Weaver Alderman Ross Bullington Alderman David Siegel City Administrator Eric Sterman City Attorney Robert Jones The Pledge of Allegiance was recited. MINUTES The minutes from the January 22, 2024 Board of Aldermen meeting were submitted for approval. Alderman Michael Finley made a motion to amend and change “west” to “east” on page 2. Alderman Mark Stallmann seconded the motion. The motion was approved unanimously and the minutes were amended. A motion to approve the minutes as amended was made by Alderman Frank Fleming and seconded by Alderman Michael Finley. City of Ballwin- Board of Aldermen Meeting Minutes February 12, 2024 1  BOARD OF ALDERMEN Meeting Minutes FEBRUARY 12, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CITIZEN COMMENTS________________________________________________________ None. OLD BUSINESS______________________________________________________________ Bill 4185- AN ORDINANCE GRANTING A SPECIAL USE EXCEPTION TO B & S EQUITIES, LLC FOR FRONT YARD PARKING AND OPERATION OF A CARWASH BUSINESS AT 14660 MANCHESTER ROAD. Discussion: City Attorney Bob Jones noted he compiled a draft bill with changes that were approved by the petitioners at the last Board meeting. He noted he added paragraphs 16-18 regarding removing 6 stalls on the east side of the property and adding in an easement for a sidewalk to be constructed by the petitioner but deeded to the City. Alderman Mark Stallmann made a motion to amend the bill, with Alderman Ross Bullington seconding that motion. A voice vote was taken with unanimous affirmative result and the motion passed. Alderman Kevin Roach questioned the size of the easement. City Attorney Bob Jones replied it would be a standard 10 feet to allow for construction and maintenance of the sidewalk. City Administrator Eric Sterman noted that will be recorded in the easement that the property owner will construct the sidewalk and the City will own it. Alderman David Siegel questioned who would own the curb & gutter. City Administrator Eric Sterman noted the City would not own the curb and gutter, and it will be noted in the easement. Alderman Mike Utt thanked the petitioners for listening to their concerns and making changes to reflect that. A motion was made by Alderman Frank Fleming and seconded by Alderman Ross Bullington for a second reading of Bill 4185 as amended, title only. A voice vote was taken with unanimous affirmative result and the motion passed. A roll call vote was taken for passage and approval of Bill 4185 with the following results: Ayes: Aldermen Utt, Finley, Roach, Stallmann, Fleming, Weaver, Bullington, Siegel Nays: Bill No. 4185 was approved and became Ordinance No. 24-01. LEGISLATION_______________________________________________________________ Bill 4186- AN ORDINANCE GRANTING A SPECIAL USE EXCEPTION TO AHMED ALWAHIB, FOR OPERATION OF A RESTAURANT WITH FRONT YARD PARKING. A motion was made by Alderman Frank Fleming and seconded by Alderman Michael Finley for a first reading of Bill 4186, title only. A voice vote was taken with unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes February 12, 2024 2  BOARD OF ALDERMEN Meeting Minutes FEBRUARY 12, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Discussion: Alderman Mark Stallmann noted the Planning & Zoning Commission met on this issue last week and unanimously recommended this SUE for approval. A motion was made by Alderman Frank Fleming and seconded by Alderman Michael Finley for a second reading of Bill 4185, title only. A voice vote was taken with unanimous affirmative result and the motion passed. A roll call vote was taken for passage and approval of Bill 4186 with the following results: Ayes: Aldermen Utt, Finley, Roach, Stallmann, Fleming, Weaver, Bullington, Siegel Nays: Bill No. 4186 was approved and became Ordinance No. 24-02. CONSENT ITEMS____________________________________________________________ Police Department – MODOT Grants The staff recommends the Mayor and each Alderman sign the City Council Authorization form so the Ballwin Police Department may apply for the four 2024 Missouri Department of Transportation Traffic Enforcement Grants that we apply for yearly. Alderman Frank Fleming thanked Captain John Bergfeld for providing the memo and all of the accompanying paperwork so he could read it all. Alderman Kevin Roach made a motion to accept staff’s recommendation. It was seconded by Alderman David Siegel. A voice vote was taken with unanimous affirmative result and staff’s recommendation was accepted. Public Works – One Ton Cab and Chassis Staff recommends purchasing one single cab 1-ton cab and chassis for $69,419.38 from All Star-DCJR and two Crew Cab 1-ton chassis for $142,819.40 from Sunset Ford. Alderman Frank Fleming questioned whether Public Works Director Jim Link would rather have three of the same type of car. Public Works Director Jim Link replied it was easier to work with two crew cab trucks and one single cab truck. Alderman Kevin Roach made a motion to accept staff’s recommendation. It was seconded by Alderman David Siegel. A voice vote was taken with unanimous affirmative result and staff’s recommendation was accepted. City of Ballwin- Board of Aldermen Meeting Minutes February 12, 2024 3  BOARD OF ALDERMEN Meeting Minutes FEBRUARY 12, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 MAYOR’S REPORT__________________________________________________________ Mayor Tim Pogue asked for a motion to reappoint Michael Swain to the Planning & Zoning Commission. Alderman Kevin Roach made the motion and Alderman Mark Stallmann seconded the motion. A voice vote was taken with unanimous affirmative result and the motion passed. CITY ADMINISTRATOR’S REPORT__________________________________________________ City Administrator Eric Sterman discussed the Parks & Recreation Citizen Advisory Committee’s meeting prior to this meeting. He noted the redesign options for the Public Works facility were presented and the committee liked Option B, which was the same one the Board liked when presented the options. The Board of Aldermen all agreed Option B was the best, and directed staff to move forward with that option. City Administrator Sterman noted the Board will have to approve the design contract which will most likely be back before the Board in the next few months. CITY ATTORNEY’S REPORT_________________________________________________ None. STAFF REPORTS____________________________________________________________ Police Department – 2024 Vehicle Purchase Staff recommends approval for the purchase of four new Dodge Durangos for a price not to exceed $200,000. Ballwin Police Captain John Bergfeld recommended purchasing four new Dodge Durangos from Landmark Dodge or another dealer. He noted most dealerships are moving away from contracts, but the state of Missouri has a preferred vendor program, which would apply here. He noted the vehicles will cost $43,000 each, and there is a budget of $200,000. He also noted the City will remove four vehicles from the Police Department’s fleet and place them within the rest of the City of Ballwin’s fleet. Alderman Frank Fleming questioned whether the department wanted to be specific with which vehicles would be purchased. Captain Bergfeld noted there are other departments across the St. Louis area that are scrambling to find vehicles, and Dodge seems to have the most reliable delivery dates. He also noted the department has several Durangos already in the fleet and the officers seem to like them. Captain Bergfeld also noted the dealership will not confirm what colors will be available until the Durangos are actually on the dealership lot. Alderman Frank Fleming noted he wanted to see the department work towards standardization of the fleet, with vehicles having more visibility with logos. Alderman David Siegel noted the department could put a wrap over the car instead of painting it if the department does not receive the colors they want. Alderman Michael Finley noted he was glad to see things moving away from pickup trucks. City of Ballwin- Board of Aldermen Meeting Minutes February 12, 2024 4  BOARD OF ALDERMEN Meeting Minutes FEBRUARY 12, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Alderman Frank Fleming made a motion to approve the purchase of four new Dodge Durangos from a suitable dealership. Alderman Ross Bulling to seconded the motion. A voice vote was taken with unanimous affirmative result and the motion passed. Public Works – Leaf Vac Purchase Staff recommends we purchase the Leaf Vacuum attachment for the two-ton Hook lift truck for $138,010.00 from Woody’s Municipal Supply. Public Works Director Jim Link noted this is the same kind of leaf vacuum attachment purchased last year that the department still doesn’t have. It’s also from the same supplier. Alderman Mark Stallmann questioned whether there was a timeline from the supplier. Public Works Director Jim Link noted they will have the previously ordered one by leaf season this year, but the third one would most likely not be available by this year’s leaf season. Alderman David Siegel questioned how many the department would ultimately like to have. Public Works Director Jim Link noted six would be great, but the department could work with four. Alderman Siegel noted the department could theoretically be able to eliminate outside help with that many leaf vacuums. Alderman Kevin Roach asked if there were any other providers the City could purchase from. Public Works Director Jim Link noted there not any others that had this style vacuum. He also noted the City does not pay until delivery of the leaf vacuum. Alderman Mike Utt questioned if we could buy more now and pay later. City Administrator Sterman noted it depends on when they would come in. The department also wants a larger sample size to make sure these leaf vacuums work the best for the City’s needs. Alderman Kevin Roach made a motion to accept staff’s recommendation. It was seconded by Alderman David Siegel. A voice vote was taken with unanimous affirmative result and the motion passed. Public Works – Truck Bed Hydraulics Purchase Staff recommends purchasing one flatbed dump and two dump bodies including the Hydraulics-Plow Spreader from the low bidder Knapheide for a total cost of $117,963.00. For the three trucks, we recommended to purchase in a previous memo. Budget for all three vehicles is $405,000.00. Total cost of the cabs and chassis, plus these proposed beds and hydraulics will be $330,201.78, which is below budget. Public Works Director Jim Link noted his department usually budgets enough for all replacement components on these trucks. But this would be under budget because they don’t need two salt spreaders. Alderman David Siegel noted these are not for hook lift trucks. City of Ballwin- Board of Aldermen Meeting Minutes February 12, 2024 5  BOARD OF ALDERMEN Meeting Minutes FEBRUARY 12, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Alderman Mark Stallmann made a motion to accept staff’s recommendation. It was seconded by Alderman David Siegel. A voice vote was taken with unanimous affirmative result and the motion passed. ALDERMANIC COMMENTS__________________________________________________ None. ADJOURNMENT_____________________________________________________________ A motion was made by Alderman Frank Fleming and seconded by Alderman Michael Finley to adjourn. The motion was passed by unanimous affirmative voice vote and the meeting adjourned at 7:33 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ MEGAN FREEMAN, CITY CLERK City of Ballwin- Board of Aldermen Meeting Minutes February 12, 2024 6