Board of Alderman Regular Meeting

BOARD OF ALDERMEN Meeting Minutes MARCH 11, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Mark Weaver Alderman Ross Bullington Alderman David Siegel City Administrator Eric Sterman City Attorney Robert Jones The Pledge of Allegiance was recited. MINUTES The minutes from the February 26, 2024 Board of Aldermen meeting were submitted for approval. A motion to approve as submitted was made by Alderman Frank Fleming and seconded by Alderman Michael Finley. CITIZEN COMMENTS________________________________________________________ None. City of Ballwin- Board of Aldermen Meeting Minutes March 11, 2024 1  BOARD OF ALDERMEN Meeting Minutes MARCH 11, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CONSENT ITEMS____________________________________________________________ Administration – Liquor License for Servicios Internationales (AKA El Mercadito) Staff recommends approval of liquor license at 15218 Manchester Road that would allow packaged liquor to be sold at the grocery store seven days a week. Discussion: None. A motion was made by Alderman Frank Fleming and seconded by Alderman Mark Stallmann to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. Police Department – Ammo Purchase Staff recommends the purchase of $33,954 in ammo from Gulf States Distributing. Discussion: Alderman David Siegel questioned why the department was choosing that particular ammo. Captain John Bergfeld noted the department asked the provider of their weapons which ammunition worked best in their guns and this was the response. Alderman Siegel also questioned whether there was enough duty and practice ammunition. Captain Bergfeld noted this purchase order took into account the number of practice rounds already on hand. A motion was made by Alderman David Siegel and seconded by Alderman Mike Utt to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. Public Works – Concrete Slab Replacement Bid Staff recommends awarding this unit price contract for replacement of concrete street slabs to the low bidder, Kelpe Contracting Inc. not to exceed $1,446,973.00 Discussion: Alderman Kevin Roach questioned whether the OSHA issue Kelpe Contracting is under investigation for would impact the City’s decision to choose them. Mayor Tim Pogue noted in the past the City has completely disqualified bidders because of OSHA violations. Public Works Director Jim Link noted the OSHA investigation is for a completely different issue unrelated to what the City would use them for. A motion was made by Alderman Kevin Roach and seconded by Alderman David Siegel to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes March 11, 2024 2  BOARD OF ALDERMEN Meeting Minutes MARCH 11, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Public Works – Portland Cement Bid Staff recommends awarding this contract at the unit bid price to the low bidder, Holcim US Inc. Discussion: None. A motion was made by Alderman Frank Fleming and seconded by Alderman Mark Stallmann to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. MAYOR’S REPORT__________________________________________________________ None. CITY ADMINISTRATOR’S REPORT__________________________________________________ City Administrator Eric Sterman gave an update on Vlasis Park. He noted there were environmental issues found when preparing for demolition of the old Police Station. He also noted the bid package for sitework for the playground was put out. He also noted the City planned to keep the playground open as long as possible, and closure was slated for the first week of April. CITY ATTORNEY’S REPORT_________________________________________________ None. STAFF REPORTS____________________________________________________________ Public Works– Crushed Rock/Stone Bid Staff recommends awarding this unit price contract to Central Stone including all the alternate bids. Discussion: Public Works Director Jim Link noted the City only received two bids this year, compared to three last year. Prices increased this year, as anticipated. Alderman David Siegel questioned whether the price included delivery and whether the City looked outside the area for different providers. Mayor Tim Pogue questioned whether the hauling costs would offset the savings. Public Works Director Link noted he will usually send someone on a rainy day to get crushed rock/stone. Alderman Siegel noted he would like Director Link to look at further quarries next year. A motion was made by Alderman Mark Stallmann and seconded by Alderman Mike Utt to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes March 11, 2024 3  BOARD OF ALDERMEN Meeting Minutes MARCH 11, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Public Works – Hot Mix Asphalt Bid Staff recommends awarding the unit price contract to both bidders, New Frontier and Simpson Materials, and to accept alternate bid #1 and #2 Discussion: Public Works Director Jim Link noted he would like to award the bid to both bidders, but prefers New Frontier. He noted he would have to use Simpson Materials at times when New Frontier does not have any material available. Public Works Director Jim Link also noted there will be less paving this year due to budgetary focus on work orders. A motion was made by Alderman David Siegel and seconded by Alderman Mark Stallmann to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. Public Works– Ready Mix Concrete Bid Staff recommends awarding this contract at the Unit bid price for the two types of concrete, including the alternate bids, to Valley Material Company. Discussion: Public Works Director Jim Link noted there were only two bids this year compared to three last year. The department uses this ready mix concrete when the City’s concrete mixer isn’t running. Alderman David Siegel questioned what the makeup of the ready mix concrete was. A motion was made by Alderman Michael Finley and seconded by Alderman Ross Bullington to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. Public Works – Ready Mix Sand Bid Staff recommends awarding this contract at the unit bid price to the only bidder, Central Stone Company. Discussion: Public Works Director Jim Link noted the sand is used in concrete. This year, there was only one bid received. He also noted this was the price increase he was expecting to see. Alderman David Siegel questioned the contents of the sand and noted he preferred to use finish sand and not river sand. Public Works Director Jim Link noted the department has to use what’s available. A motion was made by Alderman David Siegel and seconded by Alderman Ross Bullington to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes March 11, 2024 4  BOARD OF ALDERMEN Meeting Minutes MARCH 11, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Public Works– Street Sweeping Bid Staff recommends awarding the contract to the only bidder, SCA of Missouri, LLC (formerly Contractors and Municipal Sweeping Service Inc.). Discussion: Public Works Director Jim Link noted there was only one bidder this year, the same as last year. He did note the price had decreased. Alderman Frank Fleming noted the City used to have its own street sweeper because Metropolitan Sewer District requires upkeep of curb & gutter. Public Works Director Jim Link noted the City sweeps four times a year to be in compliance. He also noted there may be a time where the City will have to get its own street sweeper again, but it is very expensive, upwards of $300,000. Alderman David Siegel asked if there was enough money to add in a fifth sweep. Public Works Director Jim Link noted there would be. A motion was made by Alderman David Siegel and seconded by Alderman Ross Bullington to accept staff’s recommendation, adding in that the sweeping was not to exceed $40,000. A voice vote was taken with unanimous affirmative result and the motion passed. Public Works – Striping Bid Staff recommends awarding the unit price contract to America’s Parking Remarking for $28,942.12. Discussion: Public Works Director Jim Link noted there was only one bid this year, the same company as last year’s lone bid. He also noted they’ve had a good experience with this company because they’ll work with the department and schedule it when needed. He also noted this is not a requirement. A motion was made by Alderman Frank Fleming and seconded by Alderman Michael Finley to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. ALDERMANIC COMMENTS__________________________________________________ Alderman Mark Stallmann recognized the Boy Scouts in attendance at tonight’s meeting and thanked them for coming. CLOSED SESSION__________________________________________________________ A motion was made by Alderman Frank Fleming and seconded by Alderman Michael Finley to adjourn. The motion was passed by unanimous affirmative voice vote and the meeting adjourned at 7:28 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ MEGAN FREEMAN, CITY CLERK City of Ballwin- Board of Aldermen Meeting Minutes March 11, 2024 5