Board of Aldermen Regular Meeting

UNOFFICIAL DRAFT Minutes of the Board of Aldermen Meeting January 22, 2018 at 7:00 p.m. City of Ballwin – 300 Park Dr STATEMENTS ATTRIBUTED TO INDIVIDUALS IN THIS “DRAFT” ARE NOT VERBATIM QUOTES. THE MINUTES OF THIS MEETING ARE REPORTED IN SUMMARY. THIS IS AN “UNOFFICIAL DRAFT VERSION” OF THE MEETING MINUTES. DRAFT VERSIONS OF MINUTES ARE SUBJECT TO REVIEW, MODIFICATION, AND APPROVAL OF THE BOARD OF ALDERMEN. THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:01 p.m. ROLL CALL PRESENT ABSENT Mayor Tim Pogue Alderman James Terbrock Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Jim Leahy Alderman Ross Bullington Alderman Raymond Kerlagon City Administrator Eric Hanson City Attorney Robert E. Jones The Pledge of Allegiance was given. MINUTES The Minutes of the January 8, 2018, Board of Aldermen meeting were submitted for approval. A motion was made by Alderman Stallmann and seconded by Alderman Bullington to approve the January 8, 2018, Board of Aldermen meeting minutes as presented. A voice vote was taken with a unanimous affirmative result and the motion passed. STAFF REPORTS POLICE DEPARTMENT TRAFFIC ENFORCEMENT GRANT VIA MODOT Chief Scott stated that the Police Department is seeking the Board’s approval for funding through the MoDOT’s Traffic Enforcement Grant. He stated that Funding is being requested for the following grants: Occupant Protection, Hazardous Moving Violations, Youth Alcohol Enforcement and DWI Enforcement. Alderman Leahy asked if there was going to be any DWI check points. Chief Scott stated that there would be no DWI check points. City of Ballwin – Board of Aldermen Meeting Minutes January 22, 2018 Page 1  A motion was made by Alderman Bullington and seconded by Alderman Finley to approve staff’s request to apply for a Traffic Enforcement Grant through MoDOT. A voice vote was taken with a unanimous affirmative result and the motion passed. VOLLEYBALL RETRACTABLE SYSTEM BID Director of Parks and Recreation, Linda Bruer, stated that the Parks and Recreation Department solicited bids for a ceiling mounted retractable volleyball net system for the Pointe. $17,000 was budgeted for the system. Two bids were received. Staff recommended that the Board award the purchase to the low bidder, Bulte Construction, in the amount of $14,795.00. Alderman Finley asked how the system connected to the floor. Ms. Bruer stated they will connect similar to how they are connected currently but they will be suspended in the ceiling. Alderman Terbrock asked where they will be stored in the ceiling. Ms. Bruer stated one of the basketball hoops will be removed to allow room for the volleyball system to sit in the ceiling properly. The system will come down similar to the way the basketball hoops come down from the ceiling. Alderman Roach asked how many times the current system gets set up and taken down. Ms. Bruer stated it varies but on average it is one or two times per day. A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon to approve staff’s recommendation and award the purchase to the lowest most qualified bidder, Bulte Construction. A voice vote was taken with a unanimous affirmative result and the motion passed. CITY ATTORNEY’S REPORT AIR BNB / SHORT TERM PROPERTY RENTAL City Attorney Jones presented a draft ordinance for the allowance of short term property rentals within the City. A motion was made by Alderman Terbrock and seconded by Alderman Finley to change the number of days a year the homeowner needed to be home from 275 days to 180 days. A voice vote was taken with a unanimous affirmative result and the motion passed. A motion was made by Alderman Roach and seconded by Alderman Terbrock to change the draft ordinance to remove the use of presenting tax documents during the permit process and instead use a bank statement with a photo ID. A voice vote was taken with a unanimous affirmative result and the motion passed. A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon to include fee information in the ordinance. A voice vote was taken with a unanimous affirmative result and the motion passed. A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon to change the retention record the homeowner is required to keep from 3 years to 2 years. A voice vote was taken with a unanimous affirmative result and the motion passed. City of Ballwin – Board of Aldermen Meeting Minutes January 22, 2018 Page 2  A motion was made by Alderman Stallmann and seconded by Alderman Terbrock to have City Attorney Jones move forward and draft the legislation to the Planning and Zoning Commission. A voice vote was taken with a unanimous affirmative result and the motion passed. ALERMANIC COMMENTS Alderman Kerlagon stated he attended the Employee Appreciation Banquette and he thought it was really neat learning about the type of things employees will do to help people. He thinks it’s an excellent idea and is glad it has started. Alderman Stallmann stated he wanted to congratulate a Ballwin resident, Janet Judd, for being elected as treasurer in the Missouri Association of Realtors. Alderman Bullington stated the Ballwin Days Committee will be holding their first meeting the following night. He encouraged residents to attend. City Administrator Hanson wished to congratulate Alderman Bullington on his daughter being qualified in the National Diving Championship in North Carolina. Alderman Bullington stated she began her diving career as a Ballwin Blue Dolphin. He stated he would love to see the addition of dedicated swim lanes and dive pool in Ballwin. Alderman Bullington stated that she is currently attending Maryville University and is the first Diver to qualify in the National Diving Championship for Maryville. A motion was made by Alderman Finley and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting. A roll call vote was taken with a unanimous result, and the meeting was adjourned at 7:23 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ ERIC HANSON, CITY ADMINISTRATOR Updated: January 18, 2018 A Johnson City of Ballwin – Board of Aldermen Meeting Minutes January 22, 2018 Page 3