Board of Aldermen Regular Meeting

DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes DECEMBER 14, 2020 7:00 PM 1 GOVERNMENT CTR/ZOOM. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Jim Leahy Alderman Ross Bullington Alderman Raymond Kerlagon City Administrator Eric Sterman City Attorney Robert Jones MINUTES The Minutes from the November 23, 2020, Board of Aldermen meeting were submitted for approval. A motion was made by Alderman Fleming and seconded by Alderman Stallmann to approve the minutes from the November 23, 2020 Board of Aldermen meeting as submitted. A voice vote was taken with a unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes DRAFT DECEMBER 14, 2020 1  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes DECEMBER 14, 2020 7:00 PM 1 GOVERNMENT CTR/ZOOM. BALLWIN, MO 63011 PUBLIC HEARING___________________________________________________________ 2021 BUDGET Mayor Pogue opened the public hearing for the 2021 Budget which was posted on-line for residents to view. He asked anyone wishing to speak to use the “raise hand” function and the host would bring that person in as a panelist. Mayor Pogue asked if anyone wished to speak in opposition; there were no responses. Mayor Pogue asked if anyone wished to speak in favor; there were no responses. Mayor Pogue closed the public hearing. LEGISLATION_______________________________________________________________ BILL 4082 - AN ORDINANCE APPROVING AND ADOPTING AN OPERATIONS BUDGET OF ANTICIPATED CASH REVENUE AND CASH DISBURSEMENTS FOR THE GENERAL REVENUE FUND OF THE CITY OF BALLWIN, ST. LOUIS COUNTY, MISSOURI, FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021, AND ENDING DECEMBER 31, 2021, PROVIDING FOR EXPENDITURES IN ACCORDANCE WITH SAID BUDGET AND MAKING APPROPRIATIONS THEREOF. This ordinance is for the approval and adoption of the City of Ballwin’s 2021 Operations budget. A motion was made by Alderman Fleming and seconded by Alderman Finley for a first reading of Bill 4082, title only. A voice vote was taken with unanimous affirmative result and Bill 4082 was read for the first time. Discussion: Alderman Finley stated that Ms. Keller and her staff have done an excellent job with the budget as usual. He hasn’t heard any negative feedback from constituents in his ward and is fully in favor of passing the budget. A motion was made by Alderman Fleming and seconded by Alderman Stallmann for a second reading of Bill 4082, title only. A voice vote was taken with unanimous affirmative result and Bill 4082 was read for a second time. A roll call vote was taken for passage and approval of Bill 4082 with the following results: Ayes – Aldermen Finley, Roach, Stallmann, Fleming, Leahy, Bullington, Utt, Kerlagon Nays -- None. Bill No. 4082 was approved and became Ordinance No. 20-30 City of Ballwin- Board of Aldermen Meeting Minutes DRAFT DECEMBER 14, 2020 2  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes DECEMBER 14, 2020 7:00 PM 1 GOVERNMENT CTR/ZOOM. BALLWIN, MO 63011 BILL 4083 - AN ORDINANCE APPROVING AND ADOPTING A BUDGET OF ANTICIPATED CASH REVENUE AND CASH DISBURSEMENTS FOR THE CAPITAL IMPROVEMENT PROGRAM OF THE CITY OF BALLWIN, ST. LOUIS COUNTY, MISSOURI, FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021, AND ENDING DECEMBER 31, 2021, PROVIDING FOR EXPENDITURES IN ACCORDANCE WITH SAID BUDGET AND MAKING APPROPRIATIONS THEREOF. This ordinance is for the approval and adoption of the City of Ballwin’s 2021 Capital Improvement Program. A motion was made by Alderman Roach and seconded by Alderman Utt for a first reading of Bill 4083, title only. A voice vote was taken with unanimous affirmative result and Bill 4083 was read for the first time. Discussion: None A motion was made by Alderman Roach and seconded by Alderman Utt for a second reading of Bill 4083, title only. A voice vote was taken with unanimous affirmative result and Bill 4083 was read for a second time. A roll call vote was taken for passage and approval of Bill 4083 with the following results: Ayes – Aldermen Finley, Roach, Stallmann, Fleming, Leahy, Bullington, Utt, Kerlagon Nays -- None. Bill No. 4083 was approved and became Ordinance No. 20-31 MAYOR’S REPORT__________________________________________________________ HISTORICAL COMMISSION APPOINTMENTS Board approval is requested for term renewal of Marie Clark, Ken Velten and Irene Wirsing to the Ballwin Historical Commission. These terms will expire on December 31, 2023. A motion was made by Alderman Roach and seconded by Alderman Stallman to approve the term renewals. A voice vote was taken with unanimous affirmative result and the motion passed. Board approval is requested for the term renewal of Chairman Marie Clark. This term will expire on December 31, 2021. A motion was made by Alderman Bullington and seconded by Alderman Finley to approve the term renewal. A voice vote was taken with unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes DRAFT DECEMBER 14, 2020 3  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes DECEMBER 14, 2020 7:00 PM 1 GOVERNMENT CTR/ZOOM. BALLWIN, MO 63011 David Blinne was nominated to fill the remainder of Alice Mertz’ term. This term will expire on December 31, 2021. A motion was made by Alderman Stallmann and seconded by Alderman Bullington to approve the nomination. A voice vote was taken with unanimous affirmative result and the motion passed. JoAnn Graziano Weber was nominated to fill the one-year term of Vice Chairman. This term will expire on December 31, 2021. A motion was made by Alderman Roach and seconded by Alderman Utt to approve the nomination. A voice vote was taken with unanimous affirmative result and the motion passed. Mayor Pogue stated he would like to appoint Michael Swain to fill the remainder of Tracy Bolte’s term on the Planning and Zoning Commission. A motion was made by Alderman Bullington and seconded by Alderman Utt to approve his appointment. A voice vote was taken with unanimous affirmative result and the motion passed. Mayor Pogue shared that he had received correspondence from the VFW Commander regarding the Clean Air Act. Because the VFW now has paid employees, they no longer qualify as exempt. The VFW staff voted to ask the City for help with possibly amending the ordinance. Mayor Pogue asked the Board for a motion to authorize him along with City Attorney Bob Jones to create a draft and work with the VFW regarding their operations. Alderman Fleming asked if the draft would come back to the Board for discussion; Mayor Pogue stated it would and, if everyone was in agreement with the draft, the City Attorney would be asked to put it into bill format. Alderman Finley asked if/when they are open; Mayor Pogue stated they are not currently open because of restrictions, but, otherwise, they are typically open seven days a week. Alderman Roach asked if any other similar organization are asking for this change; Mayor Pogue stated this is the only one he has received. Alderman Roach asked for an updated list of Ballwin non-profits that have liquor licenses; Finance Officer Denise Keller said she would provide that information for the Board. A motion was made by Alderman Stallmann and seconded by Alderman Bullington to authorize the Mayor and City Attorney to work with the VFW to create the draft for their request. A voice vote was taken with unanimous affirmative result and the motion passed. Mayor Pogue asked for a motion to cancel the December 28, 2020 Board meeting. A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon to cancel the meeting. A voice vote was taken with unanimous affirmative result and the motion passed. Lastly, Mayor Pogue wished to thank all City staff who strived to continue to make the City successful during this very challenging year. He also thanked elected officials for their hard work during the year. He then thanked the residents of Ballwin and encouraged them to continue to support City businesses as they have been. He is looking forward to 2021 and another successful year for Ballwin. City of Ballwin- Board of Aldermen Meeting Minutes DRAFT DECEMBER 14, 2020 4  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes DECEMBER 14, 2020 7:00 PM 1 GOVERNMENT CTR/ZOOM. BALLWIN, MO 63011 CITY ADMINISTRATOR’S REPORT___________________________________________________ City Administrator Sterman reminded everyone candidate filing begins on December 15, 2020 at 8:00 a.m. CITY ATTORNEY’S REPORT_________________________________________________ Nothing to report STAFF REPORTS____________________________________________________________ PARKS – Introduction of Alex Graf Golf Course and Events Center Manager Alex Graf introduced himself. Alex comes to the City from Top Golf and has also worked at other area golf courses including Bogey Hills and Whitmoor. Alex stated his goals are expanding the golf course services and making sure everyone gets a better experience when they visit. Mayor Pogue welcomed Alex to the City and is looking forward to working with him. Aldermen Stallmann and Roach also welcomed him. PARKS – Golf Fees It is requested that legislation be drafted to update the sections regarding golf rates listed in the City code. The two sections currently show conflicting rates. Discussion: City Administrator Sterman introduced Parks Director Chris Conway’s memo regarding bringing golf fees up to date. Alderman Bullington stated it would be a good idea and asked about doing this in such a way as to not have to revisit it all the time. City Administrator Sterman stated that it is recognized that rates do fluctuate for various reasons. One possibility would be to add a baseline for greens fees with flexibility to change the fees for certain reasons. Alderman Roach stated eliminating the two sections of the ordinance would be a good idea. City Administrator Sterman will be working with City Attorney Jones to make the most logical changes. Alderman Stallmann stated the guidelines are needed and staff should have flexibility. A motion was made by Alderman Roach and seconded by Alderman Stallmann to draft legislation to update golf fees. A voice vote was taken with unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes DRAFT DECEMBER 14, 2020 5  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes DECEMBER 14, 2020 7:00 PM 1 GOVERNMENT CTR/ZOOM. BALLWIN, MO 63011 Police Department – Update on Deer Hunting Chief Schaeffler provided an update on deer hunting; Ballwin is in the final phase of the season and allows long bow and compound bow hunting. Cross bow hunting is not permitted. All hunters must have a state license and complete a course on hunter safety. All arrows must be permanently marked with the hunter’s identification. Stands must be at least 10 feet tall and hunters must have insurance. This year, 37 hunters registered and hunted on a total of 33 parcels of land; 40 deer have been harvested (11 male and 29 female). The Chief will provide a list of deer harvested and locations. Mayor Pogue stated he had talked with Lou Salamone who shared there was a lot of success in the Kiefer Creek area. He also shared that St. Louis County has been successful with hunts in several parks including Queeny and Jefferson Barracks. The Mayor asked Chief Schaeffler if he had statistics on deer vs. car incidents. The Chief stated he will also send out that information. Public Works – Update on Leaf Collections Public Works Superintendent Jim Link reported that 16,688 cubic yards of leaves have been collected; they started the fourth and final round today, including the contractual portion. They expect to finish Friday. Mayor Pogue asked if Mr. Link had any idea on why there was such an increase in this year’s collection. Mr. Link responded that there are several reasons to include the amount of rain we had and the weather has been favorable during the month for them to collect leaves. Alderman Roach thanked Mr. Link and Public Works for managing this task every year. Alderman Stallmann stated he hears many compliments. Mayor Pogue asked Mr. Link to convey the Board’s thanks to Public Works staff. ALDERMANIC COMMENTS__________________________________________________ Alderman Finley – Update on Notable Aldermanic History. Alderman Finley has been working with Historical Commission Chairman Marie Clark. They have approximately 21 former aldermen who they would like to recognize. Their initial thought is to have a combination of photos and a plaque as it may be difficult to get photos of some of the former aldermen; these would be placed in the boardroom. Other suggestions offered were to have only a plaque with names and service years, using the City’s website, which could be updated easily or only displaying a picture of the current Board as a whole. Mayor Pogue stated he appreciated all the work they have done and asked them to continue to look at some other options to bring back for discussion. Alderman Finley thanked Public Works Superintendent Link and his staff for the great job they did with leaf collection. He got a lot of positive feedback and can’t say enough good things for the work provided. He wished everyone a Merry Christmas and Happy New Year. City of Ballwin- Board of Aldermen Meeting Minutes DRAFT DECEMBER 14, 2020 6  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes DECEMBER 14, 2020 7:00 PM 1 GOVERNMENT CTR/ZOOM. BALLWIN, MO 63011 Alderman Stallmann stated he appreciated all City staff and the great job everyone did to keep the City going. He wished everyone a Merry Christmas and Happy New Year. Alderman Leahy thanked City staff for their work this year and wished everyone a Merry Christmas. Alderman Utt wished everyone a Merry Christmas. Alderman Bullington congratulated Public Works staff on a great job with leaf collection and also thanked all Ballwin staff. He wished everyone a Merry Christmas. A motion was made by Alderman Fleming and seconded by Alderman Utt to adjourn. The motion was passed by unanimous affirmative voice vote and the meeting adjourned at 7:54 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ POLLY MOORE, CITY CLERK City of Ballwin- Board of Aldermen Meeting Minutes DRAFT DECEMBER 14, 2020 7