Board of Aldermen Regular Meeting

BOARD OF ALDERMEN Meeting Minutes APRIL 24, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Jim Leahy Alderman Ross Bullington Alderman David Siegel City Administrator Eric Sterman City Attorney Kyle Cronin The Pledge of Allegiance was recited. MINUTES The minutes from the April 5, 2023 Board of Aldermen meeting were submitted for approval. A motion to approve as submitted was made by Alderman Frank Fleming and seconded by Alderman Michael Finley and passed unanimously. The minutes from the April 5, 2023 Board of Aldermen Closed Session meeting were submitted for approval. A motion to approve as submitted was made by Alderman Frank Fleming and seconded by Alderman Jim Leahy and passed unanimously. City of Ballwin- Board of Aldermen Meeting Minutes APRIL 24, 2023 1  BOARD OF ALDERMEN Meeting Minutes APRIL 24, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 The minutes from the April 10, 2023 Board of Aldermen meeting were submitted for approval. Alderman Michael Finley made a motion to remove the sentence “Alderman Michael Finley congratulated Alderman Mark Stallmann for his election win” and replace it with “Alderman Michael Finley congratulated all recently elected Board Members for their wins in their wards.” A motion to approve the minutes as amended was made by Alderman Frank Fleming and seconded by Alderman Ross Bullington and passed unanimously. The minutes from the April 10, 2023 Board of Aldermen Closed Session meeting were submitted for approval. A motion to approve as submitted was made by Alderman Frank Fleming and seconded by Alderman Michael Finley. Mayor Tim Pogue thanked Alderman Jim Leahy for his 14 years of service as an Alderman, and two and a half years of service on the Planning & Zoning Commission. He also presented Alderman Leahy with a plaque commemorating his time with the City. The rest of the Board of Aldermen thanked Alderman Jim Leahy and wished him well. PRESENTATIONS____________________________________________________________ Aldermen Mark Weaver was sworn in as the newest Board of Aldermen member. Mayor Tim Pogue was sworn in for another term as Mayor. Aldermen Ross Bullington, Mark Stallmann and Mike Utt were sworn in for another term on the Board of Aldermen. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Mark Weaver Alderman Ross Bullington Alderman David Siegel City Administrator Eric Sterman City Attorney Kyle Cronin City of Ballwin- Board of Aldermen Meeting Minutes APRIL 24, 2023 2  BOARD OF ALDERMEN Meeting Minutes APRIL 24, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CITIZEN COMMENTS________________________________________________________ Brian Youtzy, 108 Breezeview Drive, spoke before the Board of Aldermen about an issue with his neighbors on Breezeview Drive. He asked to be kept updated on the ordinance violations. Michael Scott, 643 Kehrs Mill Road, requested that the Planning & Zoning meetings return to the preview Ballwin practice of posting a sign at the physical location of the spot that is up for discussion at P & Z meetings. He also asked that a 30 day waiting period be imposed on whoever is making requests. LEGISLATION_______________________________________________________________ None. MAYOR’S REPORT__________________________________________________________ Mayor Tim Pogue recommended Frank Fleming as President of the Board of Aldermen. Michael Finley made a motion and Alderman Mike Utt seconded. The motion was approved unanimously. Mayor Tim Pogue also recommended appointing Alderman Mark Stallmann to the Planning and Zoning Commission. Alderman Michael Finley made a motion to approve and it was seconded by Alderman Ross Bullington. Mayor Tim Pogue noted he would make committee assignments at the next meeting. CITY ADMINISTRATOR’S REPORT___________________________________________________ City Administrator Eric Sterman noted that a stop sign at Monticello and Claymont is already listed in the City’s municipal code, but was either never erected or removed. The City is planning to put that stop sign back, as soon as some computer issues are fixed. He also noted that the Parks & Recreation Citizen Advisory Board will be on the agenda at the second meeting in May. City Administrator Sterman also noted that the pool is now reopened at the Pointe after storms damaged the facility. The City is working with insurance on repairs. There is other minor damage at some other City parks that insurance will also be looking at. City Administrator Sterman noted that the new Police Station is on track to be finished on time. The City is currently in the punch list phase, and still planning on moving into the facility at the end of May with a ribbon cutting on July 8th. CONSENT ITEMS____________________________________________________________ Administration - Health Insurance Renewal Staff recommends accepting the 6% medical insurance premium increase from St. Louis Area Insurance Trust. City of Ballwin- Board of Aldermen Meeting Minutes APRIL 24, 2023 3  BOARD OF ALDERMEN Meeting Minutes APRIL 24, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Discussion: Alderman Frank Fleming noted that many people often talk about a potential City/County merger and the collaboration that would result, and noted that this is an example of cooperation between cities. Alderman Mark Stallmann asked what cities are a part of SLAIT, and City Administrator Eric Sterman noted that there are between 25-30 cities in SLAIT. Alderman Frank Fleming made a motion to accept staff’s recommendation. Alderman Ross Bullington seconded that motion and it was unanimously approved. Administration - SUE Transfer Lal Qila Staff recommends Special Use Exception Transfer to new owners of Lal Qila Restaurant. This item was pulled before the Board of Aldermen meeting. CITY ATTORNEY’S REPORT_________________________________________________ Nothing to report. STAFF REPORTS____________________________________________________________ Public Works – Microsurfacing Bids Staff recommends awarding the unit price contract not to exceed $453,800.51 to Donelson Construction through the Greene County cooperative bid contract. Public Works Director Jim Link told the board that this bid for microsealing will boost street ratings and help get our streets in better condition without having to repave or replace streets. He noted that Public Works has waited a few years to do this, so this year there are a lot of streets to do. He also noted the typical lifespan of the microsealing is around 15-20 years. Alderman Mark Stallmann made a motion to accept staff’s recommendation that was seconded by Alderman Frank Fleming. The motion passed unanimously. ALDERMANIC COMMENTS__________________________________________________ Alderman Mark Stallmann thanked the staff at the Pointe and Parks Director Chris Conway for a great job with the storm damage. Alderman David Siegel discussed the Parks and Recreation Advisory Board ordinance, and asked to take out the provision that a Ballwin Days committee member be put on the Board. City of Ballwin- Board of Aldermen Meeting Minutes APRIL 24, 2023 4  BOARD OF ALDERMEN Meeting Minutes APRIL 24, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Alderman Ross Bullington disagreed, saying it was imperative that Ballwin’s biggest festival was represented on the Advisory Committee. Alderman Frank Fleming agreed, and questioned whether the Advisory Committee should be meeting once a quarter and whether that was too aggressive. Alderman Mark Stallmann noted that the Ballwin Days Committee didn’t want to take on the full responsibility of becoming the Advisory Committee, but wanted to be represented on the Committee. Alderman Michael Finley noted that he was still hoping to hear from St. Louis County’s Vector Control about the mosquito fogging, and directed staff to see if they would be available at the next meeting on May 8th. CLOSED SESSION__________________________________________________________ A motion was made by Alderman Mark Stallmann and seconded by Alderman Michael Finley to move to closed session. The motion was passed by unanimous affirmative voice vote and the meeting moved to closed session at 7:38 p.m. A motion was made by Alderman Frank Fleming and seconded by Alderman Stallmann to move back to open session. The motion was passed by unanimous affirmative voice vote and the meeting moved back to open session at 8:09 p.m. OPEN SESSION______________________________________________________________ City Administrator Sterman made a brief remark about how he had authorized a time-sensitive software purchase per his authority under Section 2-4.7 of the City Code authorizing emergency purchases and stated that if any Aldermen had questions about it, to please come and ask him. A motion was made to adjourn by Alderman Frank Fleming, which was seconded by Alderman Michael Finley and passed unanimously by voice vote. The meeting adjourned at 8:12 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ MEGAN FREEMAN, CITY CLERK City of Ballwin- Board of Aldermen Meeting Minutes APRIL 24, 2023 5