Board of Aldermen Regular Meeting

BOARD OF ALDERMEN Meeting Minutes JUNE 12, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Mark Weaver Alderman Ross Bullington Alderman David Siegel City Administrator Eric Sterman City Attorney Robert Jones The Pledge of Allegiance was recited. MINUTES The minutes from the May 22, 2023 Board of Aldermen meeting were submitted for approval. Alderman Michael Finley made a motion to amend the minutes to add in “Alderman Finley cited the following former Alderpersons as examples of Ballwin’s history of diversity: Easter, McDowell, Byatt, Suozzi, Dogan, Robinson and Kerlagon”. That motion to amend was seconded by Alderman Kevin Roach and approved unanimously. A motion to approve as amended was made by Alderman Frank Fleming and seconded by Alderman Michael Finley. City of Ballwin- Board of Aldermen Meeting Minutes June 12, 2023 1  BOARD OF ALDERMEN Meeting Minutes JUNE 12, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CITIZEN COMMENTS________________________________________________________ None. LEGISLATION_______________________________________________________________ Bill 4168- AN ORDINANCE ESTABLISHING THE BALLWIN PARKS AND RECREATION CITIZEN ADVISORY COMMITTEE. A motion was made by Alderman Mark Stallmann and seconded by Alderman Ross Bullington for a first reading of Bill 4168, title only. The motion passed unanimously and Bill 4168 was read for the first time. A motion was made by Alderman Mark Stallmann and seconded by Alderman Ross Bullington for a second reading of Bill 4168, title only. The motion passed unanimously and Bill 4168 was read for the second time. A roll call vote was taken for passage and approval of Bill 4168. Bill No. 4168 was approved unanimously and became Ordinance No. 23-14. ********************* Bill 4170 - AN ORDINANCE ACCEPTING STREETS AND PUBLIC SIDEWALKS IN CASCADES SUBDIVISION FOR PUBLIC MAINTENANCE AS PROVIDED FOR IN THE CODE OF ORDINANCES OF THE CITY OF BALLWIN. A motion was made by Alderman Michael Finley and seconded by Alderman Mike Utt for a first reading of Bill 4170, title only. The motion passed unanimously and Bill 4170 was read for the first time. Discussion: Alderman David Siegel asked if the City had had a chance to review streets and grade them. Public Works Director Jim Link noted the City had already done that, and we’re ready to accept the streets. A motion was made by Alderman Michael Finley and seconded by Alderman Mike Utt for a second reading of Bill 4170, title only. The motion passed unanimously, and Bill 4170 was read for the second time. A roll call vote was taken for passage and Bill 4170. Bill No. 4170 was approved unanimously and became Ordinance No. 23-15. City of Ballwin- Board of Aldermen Meeting Minutes June 12, 2023 2  BOARD OF ALDERMEN Meeting Minutes JUNE 12, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 ********************* Bill 4171- AN ORDINANCE AUTHORIZING THE MAYOR OR CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT WITH ST. LOUIS COUNTY, MISSOURI REGARDING THE PLACEMENT OF AUTOMATIC LICENSE PLATE RECOGNITION CAMERAS WITHIN THE RIGHTS-OF-WAY MAINTAINED BY ST. LOUIS COUNTY WITHIN THE CITY OF BALLWIN, MISSOURI. A motion was made by Alderman Kevin Roach and seconded by Alderman Frank Fleming for a first reading of Bill 4171, title only. The motion was approved unanimously and Bill 4171 was read for the first time. Discussion: A motion was made by Alderman Mark Stallmann and seconded by Alderman Mike Utt for a second reading of Bill 4171, title only. The motion was passed unanimously, and Bill 4171 was read for the second time. A roll call vote was taken for passage and approval of Bill 4171. Bill No. 4171 was approved unanimously and became Ordinance No. 23-16. ********************* RESOLUTION- A RESOLUTION OF THE BALLWIN BOARD OF ALDERMEN ENDORSING SAINT LOUIS COUNTY’S GRANT PROGRAM FOR THE CITY’S WASTE REDUCTION EFFORTS TO PROVIDE A FREE DOCUMENT SHREDDING EVENT TO LOCAL RESIDENTS. Discussion: Alderman Michael Finley asked about a date for this event, and City Administrator Eric Sterman noted the plan was to do something either at the Pointe or Target this summer. A motion was made by Alderman Michael Finley and seconded by Alderman Mike Utt for adoption of the resolution. The motion was approved unanimously and the resolution was adopted. CONSENT ITEMS____________________________________________________________ Administration - Liquor Licenses City of Ballwin- Board of Aldermen Meeting Minutes June 12, 2023 3  BOARD OF ALDERMEN Meeting Minutes JUNE 12, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Staff recommends Board approval for liquor licenses requested by Ballwin businesses and restaurants listed on the attachment. Alderman Kevin Roach made a motion to accept staff’s recommendation, which was seconded by Ross Bullington. The recommendation was accepted unanimously. ********************* Public Works - Salt Purchase 2023 Staff recommends awarding the contract for 25 tons of salt for late 2023 delivery and an additional 500 tons for early 2024 delivery to the City of Chesterfield Coop/Compass Minerals based on the unit prices in Table 1. Alderman Kevin Roach made a motion to accept staff’s recommendation, which was seconded by Ross Bullington. The recommendation was accepted unanimously. ********************* Public Works - 1 Ton Truck Beds Staff recommends we purchase the Truck Body-Hydraulics-Plow-Spreader from Woody’s Municipal Supply for a total cost of $89,510.00 for the two trucks we purchased earlier this year. Alderman Kevin Roach made a motion to accept staff’s recommendation, which was seconded by Ross Bullington. The recommendation was accepted unanimously. MAYOR’S REPORT__________________________________________________________ Mayor Tim Pogue noted that the City will begin accepting applications for the Parks & Recreation Citizen Advisory Committee. He also requested staff put something up online for applications. Mayor Pogue also noted that the Aldermanic Committees had been assigned and are as follows: Finance and Administration Finley Stallmann Fleming (Chairman) Bullington Public Works Utt (Chairman) Roach Weaver Siegel City of Ballwin- Board of Aldermen Meeting Minutes June 12, 2023 4  BOARD OF ALDERMEN Meeting Minutes JUNE 12, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Health and Safety Finley (Chairman) Roach Weaver Siegel Parks and Recreation Utt Stallmann (Chairman) Fleming Bullington Mayor Pogue also discussed issues he’s hearing from constituents about i3 construction regarding equipment being pulled into yards and blocking traffic and driveways. Mayor Pogue directed staff to speak with i3 contractors and get the issues resolved. CITY ADMINISTRATOR’S REPORT__________________________________________________ City Administrator Eric Sterman updated the Board regarding the repaving of New Ballwin Road due to contractor error. He also noted the contractors will be allowed to do asphalt paving at night, and they will give proper notification to neighbors and residents nearby. City Administrator Sterman also noted Holloway Park bathroom is not up and running yet, but the playground will be open within the next few weeks. He also requested a Board Work Session/Strategic Planning Session be held on July 10th at 6 p.m. before the Board Meeting. City Administrator Sterman also discussed a conflict between parking space sizes in City Ordinances. City Planner Lynn Sprick noted there would be a risk of creating non-conformity, but existing businesses would be grandfathered in if their parking spaces were different sizes than the updated code. Alderman Mike Utt made a motion, with Alderman Michael Finley seconding that motion to draft legislation to update City Ordinances regarding parking space sizes. That motion was approved unanimously. Alderman Kevin Roach noted some lighting at businesses that was not included in City code, and requested that be discussed at the Board Strategic Planning Session. CITY ATTORNEY’S REPORT_________________________________________________ City of Ballwin- Board of Aldermen Meeting Minutes June 12, 2023 5  BOARD OF ALDERMEN Meeting Minutes JUNE 12, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 City Attorney Bob Jones noted there is an inconsistency in City Code with regards to acceptance of roads that were previously private. Alderman Mark Stallmann made a motion, and Alderman Ross Bullington seconded that motion directing staff to draft legislation clarifying that code. That motion was approved unanimously. STAFF REPORTS____________________________________________________________ Public Works - 2 Ton Truck Beds Staff recommends we purchase the 2-ton Bed for $23,635.95 from Woody’s Municipal Supply and Truck Body-Hydraulics-Plow-Spreader for $44,755.00 from Woody’s Municipal Supply Discussion: Public Works Director Jim Link noted that the department will move parts around from different trucks to make sure there are enough working trucks for their needs. He noted the truck bed would replace a deteriorating truck bed on an existing truck within their fleet. The rest of the purchases would also be spread out to existing trucks in the fleet. Alderman David Siegel made a motion to accept staff’s recommendation, which was seconded by Alderman Ross Bullington. That motion was approved unanimously and staff’s recommendation was accepted. ALDERMANIC COMMENTS__________________________________________________ None. ADJOURN___________________________________________________________________ A motion was made by Alderman Frank Fleming and seconded by Alderman Michael Finley to move to adjourn. The motion was passed unanimously and the meeting adjourned at 7:31 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ MEGAN FREEMAN, CITY CLERK City of Ballwin- Board of Aldermen Meeting Minutes June 12, 2023 6