Bartlesville City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, May 4, 2026 Immediately following the Bartlesville Municipal Authority City Hall, Council Chambers Special Meeting 401 S. Johnstone Avenue beginning at 5:30 p.m. Bartlesville, OK 74003 James S. Curd, Jr., Mayor 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Curd. 2. Roll Call and Establishment of a Quorum. 3. Public Comments on Agenda Items. 4. City Council Announcements and Proclamations. • Flood Insurance Month – May 2026 • National Police Week – May 11-17, 2026 5. Authorities, Boards, Commissions and Committee Openings • Two openings on the Tree Committee • Two openings on the White Rose Cemetery Board 6. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of April 6, 2026. ii. The Special Meeting Minutes of April 21, 2026. b. Approval of Resolutions i. Amending the budget of the City of Bartlesville for fiscal year 2026-26 appropriating unanticipated revenue for the Fire Department. c. Approval and Ratification of Agreements, Change Orders, Consent Orders, Contracts, Engagement Letters, Leases, MOU’s, Ordinances and Proposals. i. Adoption of an amendment to Bartlesville Ordinance Chapter 19, Article 10 Section 350 Angle Parking Procedure by adding a motorcycle exception. ii. Engagement Letter for Arbitrage Compliance Services with Arbitrage Compliance Specialists in the amount of $650.00. iii. Change Order #3 from Keohn Construction Services for the Construct Box Hangar – Bartlesville Airport project, with no budget impact. iv. Consent Order 26-039 from the Oklahoma Department of Environmental Quality on the wastewater collection and treatment system. v. On-Demand Contract with B-Town Construction for the installation and decommissioning of water distribution lines of various sizes with the City of  Bartlesville’s water distribution system, with a cap of $100,000 or a duration of six months, whichever comes first. vi. Biosolid Disposal Agreement with Bob Chaney to allow the City to deliver treated wastewater biosolids for beneficial agricultural use for property described as parts of SW/2 OF SE/4, SECTION 30, TOWNSHIP 27N, RANGE 13E; N/2 OF NW/4 AND W/2 OF NW/4, SECTION 30, TOWNSHIP 27N, RANGE 13E; NE/4 OF NE/4 AND SE/4 OF NE/4 AND NE/4 OF NE/4 OF NW/4, SECTION 30, TOWNSHIP 27N, RANGE 13E; E 1/2 SW LESS N 1/2 NE SW: E 1/2 LOT 4: SE NW SW: S 21.04 AC LOT 4 LESS SW 98.54 AC SEC 19 TOWNSHIP 27N RANGE 13E. vii. Memorandum of Understanding between the City and the Bartlesville Professional Fire fighters, Local 200, IAFF, to update Article 25, Section 2 of the IAFF Collective Bargaining Agreement, setting subsidy rates for calendar year 2026. viii. Deed easement from Public Service Company of Oklahoma (PSO) on City-owned properties for an underground secondary feed and transformer to support the new box hangar along with future hangar development. d. Approval of Oklahoma Municipal Assurance Group Ballot i. Approve casting City of Bartlesville votes for incumbents Justin Battles from Mustang, Tim Lyon from Midwest City, and Pam Polk from Durant to the Oklahoma Municipal Assurance Group (OMAG) Board of Trustees. e. Receipt of Bartlesville NEXT Progress Report i. Bartlesville NEXT Progress Report April 2026. f. Receipt of ALPR (Flock Cameras) Report i. ALPR Report for April 2026 g. Receipt of Financials i. Interim financials for nine months ending March 31, 2026. h. Receipt of Bids i. Bid No. 2025-2026-018 Utility Tractor with Front Loader 7. Discuss and take possible action to award Bid No. 2025-2026-018 for Utility Tractor with Front Loader for the Water Treatment Plant. Presented by Vice Mayor Dorsey. 8. Public hearing and possible action on a Resolution adopting the City of Bartlesville Budget for Fiscal Year 2026-2027 and establishing budget amendment authority, authorizing the cancellation of encumbrances which are not due and payable as of June 30, 2026, and re- appropriating amounts of cancelled encumbrances to the same fund and department for Fiscal Years 2026-2027. Presented by Jason Muninger, CFO/City Clerk. 9. Discuss and take possible action to approve the Capital Improvements Program (CIP) Budget for Fiscal Year 2026-2027. Presented by Micah Siemers, P.E., Director of Engineering. 10. Presentation and receipt of the FY 2025-2026 Annual Report of the Bartlesville Development Authority, and take possible action to approve the proposed operating budget for FY 2026-2027, appropriating funds from the Economic Development Fund to support annual operations. Presented by Chris Batchelder, President, Bartlesville Development Authority. 11. Discuss and take possible action to approve the annual contract between the City of Bartlesville and the Bartlesville Development Authority for Economic Development  Services for the period of July 1, 2026 through June 30, 2027. Presented by Chris Batchelder, President, Bartlesville Development Authority. 12. Presentation and receipt Visitors Inc. FY 2025-26 Annual Report, take possible action to approve the Visitors Inc. Fiscal Year 2026-27 Operating Budget, and take possible action to approve the FY 2026-2027 Marketing Destination Agreement. Presented by Maria Gus, Executive Director, Visit Bartlesville. 13. Discuss and take possible action on proposed amendments to Ordinance No. 3600, Chapter 15 of the Bartlesville Municipal Code, regarding the regulation of Automated License Plate Reader (ALPR) technology, including two policy options for Council consideration. Presented by Councilmember Tim Sherrick. 14. New Business. 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 p.m. on Tuesday, April 28, 2026. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Cable Viewing on Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.