Bartlesville Convention & Visitor’s Bureau Regular Meeting

Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 May 16, 2023 12:00 noon Bartlesville Community Center AMENDED AGENDA 2022-2023 Call to Order Board of Directors Minutes Chairman Financials Donna Keffer Reports Vice Chair Lacy Hamilton Business Secretary/Treasurer • Discuss and take possible action to appoint a new member to the Board of Mark Gailey Directors to fill the vacant seat of resigned board member Tiffany Wade. This appointment will end June 30, 2023, after that time the new board member can Board of Directors be re-elected to his/her 1st individual term. Leslie Jerden Stacy Lewallen • Michael Colaw • Discuss and take possible action to approve the recommendation of the Grants Courtney Manning Committee to award a grant in the amount of $1,000 to Woolaroc for Kidsfest. Kyle Ppool • Discuss and take possible action to approve the recommendation of the Grants Ex-Officio Members Committee to award a grant in the amount of $3,000 to OK Mozart, Inc. for the Maria Swindell Gus Annual OKM Music Festival. • Discuss and take possible action to approve the Executive Directors Incentive Compensation Plan. • Discuss committee assignments. Public Comment Adjourn The Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 4:44 P.m. on Friday, May 12, 2023 and posted at 5:00 p.m. same day. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.