Bartlesville Convention & Visitors Bureau Board of Directors Regular Meeting

Bartlesville Convention & Visitors Bureau 300 SE Adams Blvd. Bartlesville, OK 74003 July 20, 2021 Agenda 12 PM Bartlesville Community Center 2021-2022 Call to Order Board of Directors Minutes Chairman Donna Keffer Financials Vice Chair Angie Terronez Reports Secretary/Treasurer Business Loren Roszel • Discuss and take possible action to approve agreement with Bryan, Little, Haley & Kent for audit of Visitors Inc. financial statements and preparation of Form 990 for FY2020/2021. Board of Directors Annie Saltsman • Discuss and take possible action to approve recommendation of the Grants Solomon McCorvey Committee to award a grant in the amount of $2,500 to American Legion Post 105 Leslie Jerden Youth Baseball for the Glen Winget Tournament. Lacy Hamilton • Discuss and take possible action to approve recommendation of the Grants Mark Gailey Committee to award a grant in the amount of $2,500 to Bartlesville Roundup Club Varadharajan (Raj) Kailasam for the Green Country Rodeo. Ex-Officio Members • Discuss and take possible action to approve recommendation of Grants Committee Bob Fraser to award a grant in the amount of $1,000 to the Bartlesville Pickleball Club for a Maria Swindell Gus Pickleball Tournament. Sherri Wilt Public Comment Adjourn The Agenda was filed in the Office of the City Clerk, City Hall, 401 S. Johnstone, Bartlesville, Oklahoma, at 1:15 p .m. on July 16, 2021 and posted same day at 5:00 PM. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.