Bartlesville Convention & Visitors Bureau Board of Directors Regular Meeting

Bartlesville Convention & Visitors Bureau 300 SE Adams Blvd. Bartlesville, OK 74003 April 19, 2022 12 PM Agenda Bartlesville Community Center 2021-2022 Call to Order Board of Directors Minutes Financials Chairman Reports Donna Keffer Business Vice Chair Lacy Hamilton • Discuss and take possible action to approve audit for FY 2020-2021. Secretary/Treasurer • Discuss and take possible action to approve accounting agreement for FY 2022-2023 Loren Roszel with Stotts, Archambo, Mueggenborg & Barclay CPA’s. Board of Directors • Discuss and take possible action to approve recommendation of the Grants Annie Saltsman Committee to award a grant in the amount of $1,000 to Gymnastics Center, Inc. for Leslie Jerden State Optional Gymnastics Meet. Mark Gailey • Discuss and take possible action to approve recommendation of the Grants Varadharajan (Raj) Kailasam Committee to award a grant in the amount of $3,500 to OK Mozart, Inc. for 38th Tiffany Wade Annual OKM Music Festival. Stacy Lewallen • Discuss and take possible action to approve recommendation of the Grants Ex-Officio Members Committee to award a grant in the amount of $1,500 to Kiddie Park for 75th Maria Swindell Gus Anniversary Celebration. • Discuss and take possible action to approve recommendation of the Grants Committee to award a grant in the amount of $1,500 to Sunfest Inc. for Sunfest. • Discuss and take possible action to approve proposed budget request for Visitors Inc. FY 2022-23 to submit to the Bartlesville Development Authority. Public Comment Adjourn The Agenda was filed in the Office of the City Clerk, City Hall, 401 S. Johnstone, Bartlesville, Oklahoma, at 3:54 p.m. on Thursday, April 14, 2022 and posted same day at 5:00 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.