Bartlesville Convention & Visitors Bureau dba Visit Bartlesville Regular Meeting

Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 August 20, 2024 12:00 noon Bartlesville Community Center AGENDA 2023-2024 Call to Order Board of Directors Chairman Minutes Donna Keffer • Approval of Minutes from July 2024 business Meeting Financials Vice Chair Lacy Hamilton • Accept Monthly Financials for June 2024 Secretary/Treasurer Reports Mark Gailey • Executive Director’s Report • Committee Reports Board of Directors Business Leslie Jerden Michael Colaw • Discuss and take action to accept the resignation of board member Lacy Hamilton. Courtney Manning • Discuss and take possible action for a grant request from Hot Rod Garage Inc. for Kyle Ppool Gathering at the Roc. Angie Terronez • Discuss and take possible action for a grant request from Teton Trade Cloth by Lenape Dennis Halpin for Native American Fashion Show and Art Market. • Discuss and take possible action for a grant request from Western Heritage Weekend Ex-Officio Members Assoc. for Western Heritage Weekend. Maria Swindell Gus • Discuss and take possible action for a grant request from Bartlesville Chamber of Trevor Dorsey City Council Commerce for Christmas in the Ville. Loren Roszel City Council • Discuss and take possible action to appoint Dennis Halpin and Michael Colaw as authorized 2nd signors for checks written on behalf of Visitors Inc. • Discuss and take possible action on Election of Officers: President, Vice President and Secretary/Treasurer. Public Comment Adjourn The Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 4:48 p.m. on Thursday, August 15, 2024 and posted at same day at 5:30 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its