Bartlesville Convention & Visitors Bureau Special Meeting

SPECIAL BUSINESS MEETING Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 December 12, 2023 12:00 noon Bartlesville Community Center AGENDA 2023-2024 Call to Order Board of Directors Minutes Chair Financials Donna Keffer Reports Vice Chair Lacy Hamilton Business Secretary/Treasurer • Discuss and take possible action for a grant request from Oklahoma Wesleyan Mark Gailey University Wrestling for a Wrestling Tournament. Board of Directors • Discuss and take possible action for a grant request from Sunfest for Boofest. Leslie Jerden Stacy Lewallen • Discuss and take possible action for a grant request from Splash Club Inc. for Stars Michael Colaw of Winter Swim Meet. Courtney Manning Kyle Ppool Angie Terronez • Discuss and take possible action for a grant request from Woolaroc Museum & Wildlife Preserve for Wonderland of Lights. Ex-Officio Members Maria Swindell Gus • Discuss and take possible action to approve the Executive Directors Incentive Trevor Dorsey City Council Compensation Plan. Loren Roszel City Council Public Comment Adjourn The Notice of Special Meeting and Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 3:33 p.m. on Wednesday, December 6, 2023 and posted at same day at 5:00 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.