Bartlesville Development Authority Regular Meeting

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Alison Stroud, District 2 Kristin Coleman-Nicholl, District 3 Monica Zoltanski, District 4 Marci Houseman, At-large Zach Robinson, At-large Cyndi Sharkey, At-large Tuesday, December 8, 2020 5:15 PM Online Meeting 5:15 Council Meeting Council Chair Robinson welcomed those in attendance. Chair Robinson read a statement regarding the continuation of virtual city council meetings without an anchor location. Roll Call Present: 7- Council Member Alison Stroud Council Member Kristin Coleman-Nicholl Council Member Zach Robinson Council Member Monica Zoltanski Council Member Marci Houseman Council Member Cyndi Sharkey Council Member Brooke Christensen Sandy City, Utah Page 1 Printed on 1/6/2021 City Council Meeting Minutes December 8, 2020 Council Staff: Mike Applegarth, Executive Director Dustin Fratto, Assistant Director Liz Theriault, Policy and Communications Analyst Tracy Cowdell. Council Attorney Christine Edwards, Council Clerk Administration: Mayor Kurt Bradburn Matt Huish, CAO Lynn Pace, City Attorney Evelyn Everton, Deputy Mayor Kim Bell, Deputy CAO Bruce Cline, Fire Chief Greg Severson, Police Chief Mike Gladbach, Public Works Director Tom Ward, Public Utilities Director Scott Earl, Parks & Recreation Director Nick Duerksen, Economic Development Director Jake Warner, Long Range Planning Manager Brett Neuman, Budget Services Director Britney Ward, Transportation Engineer Prayer / Pledge of Allegiance Mike Applegarth, Council Executive Director, offered the prayer. Matt Huish, CAO, led the pledge. Non-voting Items Agenda Planning Calendar Review & Council Office Director's Report Mike Applegarth, Council Executive Director, reminded the Council Members to complete their trainings on Target Solutions. Please work with Liz Theriault to schedule your Council photo. The meetings for 12/22/20 and 12/29/20 are cancelled for the holiday. There will be an agenda planning meeting tomorrow. Sandy City, Utah Page 2 Printed on 1/6/2021 City Council Meeting Minutes December 8, 2020 Council Member Business Council Member Sharkey gave an update from the Utah League of Cities and Towns meeting. Council Member Houseman thanked the city communications staff for the various ways they are communicating with residents and spoke about a few of their articles. She also acknowledged the public works staff for their efforts to bring a little holiday cheer to one of city's youngest residents. Council Member Zoltanski thanked the Public Utilities staff and Public Works staff for some opportunities and tours that she participated in. Council Member Robinson thanked the first responder staff at Station 31 for their response to a recent call. Mayor's Report Mayor Kurt Bradburn updated the Council on the process to hire a new director for Parks and Recreation department. CAO Report Matt Huish, CAO, spoke about an upcoming event. Information Items 1. 20-435 Budget Discussion Week 5 and Sales Tax Revenue Update Attachments: Budget Discussion Outline November Budget Update Budget Discussion Week 5 Information Brett Neuman, Budget Services Director, provided a budget update and reviewed the City's outstanding debt obligations, policies, goals and objectives. Mr. Neuman provided information on the City's credit rating and policy for hiring financial consultants. Council comments and questions followed. Council moved to Time Certain Items and Public Hearings on the Agenda: Citizen Comments. Sandy City, Utah Page 3 Printed on 1/6/2021 City Council Meeting Minutes December 8, 2020 2. 20-439 City Council Office providing update on independent legal representation for the City Council. Attachments: Council Legal Counsel Memorandum Draft Independent Counsel Scope (002) Mike Applegarth, Council Executive Director, presented on this item. He reviewed with the Council the independent legal analysis which addressed the ability of the City Council to contract with their own legal counsel. The analysis supports the ability of the council to engage their own counsel. The Council staff will present a proposed policy at an upcoming meeting for Council consideration and approval. Council comments and questions followed. Mr. Lynn Pace, City Attorney, commented. Mr. Cowdell also weighed in on the issue. Voting Items Consent Calendar A motion was made by Kristin Coleman-Nicholl, seconded by Alison Stroud, to approve the Consent Calendar.. The motion carried by a unanimous voice vote. 3. 20-426 Approval of the November 30, 2020 City Council Special Meeting minutes. Attachments: November 30, 2020 City Council Special Meeting Minutes Item Approved 4. 20-436 Approval of the November 10, 2020 Minutes Attachments: November 10, 2020 Minutes Item Approved 5. 20-438 Approval of the November 17, 2020 Minutes Attachments: November 17, 2020 Minutes Item Approved Council Items Sandy City, Utah Page 4 Printed on 1/6/2021 City Council Meeting Minutes December 8, 2020 6. GPA-11-20-5 Community Development Department presenting a general plan 938 (CC) amendment (File #GPA-11-20-5938) to add an Active Transportation Plan. Attachments: Planning Commission Staff Report Planning Commission Minutes-draft (11.19.2020) Ordinance #20-15 Exhibit A-Sandy City Active Transportation Plan (draft, 12.2.2020) Ordinance 20-15_Executed Mr. Jake Warner introduced the Active Transportation Plan for consideration by the Council. He reviewed the history, goals, and vision of the plan.. The Planning Commission forwarded a positive recommendation for approval of the Active Transportation Plan. Britney Ward, Transportation Engineer, reviewed the approval and adoption process of the transportation plan. She provided additional background and information about grants received, plan partners, existing conditions, public participation, facility types, and recommended projects. Council comments and questions followed. Public Comment: Chair Robinson invited the public to comment. Ms. Brooke D'Sousa thought the plan was great. She spoke about transportation needs for residents who are not able to drive and wanted to bring that to the attention of the Council. Mr. Thomas McMurty, a consultant working on the Active Transportation Plan, spoke about the great effort made to engage the public for comments and feedback. Public Comments closed. A motion was made by Zach Robinson, seconded by Cyndi Sharkey, to approve Ordinance #20-15, amending the Sandy City General Plan to add the proposed Active Transportation Plan. Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen Sandy City, Utah Page 5 Printed on 1/6/2021 City Council Meeting Minutes December 8, 2020 7. 20-429 The appointment of Council Members as liaisons to various committees for Calendar Year 2021 Attachments: Resolution 20-52C Resolution_20-52C_Executed Dustin Fratto, Council Assistant Director, reviewed the committee liaison list with the Council members for the 2021 calendar year. The council members chose the committees they would serve on for the 2021 calendar year. Public Comment: Chair Robinson invited the public to comment. Mr. Steve Van Maren commended the Council. He thought this was the smoothest committee assignment he had ever seen. Public Comment closed. A motion was made by Brooke Christensen, seconded by Kristin Coleman-Nicholl to approve Resolution #20-52C. The motion carried by the following vote... Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen 8. 20-427 Possible Closed Session: character, professional competence, or physical or mental health of an individual: Council Executive Director. Council convened to a closed session. After 6:00 Time Certain Items and Public Hearings Citizen Comments Dustin Fratto provided instruction on how to participate in the public comments. There were no public comments. There were no ecomments received. Public Comments closed. Public Hearing(s) Sandy City, Utah Page 6 Printed on 1/6/2021 City Council Meeting Minutes December 8, 2020 9. 20-423 Community Development Department presenting, and recommending approval of, the second amendment to the 2019 Annual Action Plan for the use of Community Development Block Grant funds awarded in the third round of HUD's distribution of it's CARES Act allocation. Attachments: Committee Recommendation Summary Resolution 20-48c Exhibit A-2019 AAP (Amendment #2) South Valley Services-comments (12.8.20) Senior Charity Care-comments (12.8.20) Resolution_20-48c_Executed Jake Warner, Long Range Planning Manager, reviewed with the Council the Community Development Block Grant (CDBG) Annual Action Plan. He reviewed the purpose of the CDBG Program, the Cares Act funding, and the national objectives of this program. He also provided information on the applications received this year. Public Comments: Chair Robinson invited the public to comment. Ms. Baylee White with the Road Home, expressed appreciation to the Council for consideration of the application and for their support. Mr. Jake Warner summarized some written comments received: South Valley Services expressed their appreciation for the Council support. Senior Charity Care were thrilled to have the opportunity to apply for funding to help seniors in Sandy and provided a link to a video. Public Comment Closed. Council comments and questions followed. Following the vote, the Council moved to Item #2 on the Agenda. A motion was made by Brooke Christensen, seconded by Kristin Coleman-Nicholl, to approve Resolution #20-48C, including the following: 1. Approval of the 2019 Annual Action Plan (Amendment #2); and 2. Authorization for the Mayor to submit the 2019 Annual Action Plan (Amendment #2) to the U.S. Department of Housing and Urban Development and to sign associated documents... The motion carried by the following vote: Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen Sandy City, Utah Page 7 Printed on 1/6/2021 City Council Meeting Minutes December 8, 2020 Adjournment At approximately 7:50 a motion was made by Kris Nicholl, seconded by Marci Houseman to convene to a closed session and adjourn the City Council meeting following the closed session. The motion carried by a unanimous roll call vote. Sandy City, Utah Page 8 Printed on 1/6/2021