Bartlesville Education Authority Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE EDUCATION AUTHORITY Monday, April 4, 2016 at 7 p.m. City Hall, Council Chambers 401 S. Johnstone Ave. Bartlesville, OK 74003 Chairman Tom Gorman 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville Education Authority by Chairman Gorman. 2. Roll Call and Establishment of a Quorum. 3. Invocation provided by Associate Pastor, Chad Perceful, East Cross United Methodist Church. 4. Citizens to be heard. 5. Discuss and take action to approve the Special Meeting Minutes of January 19, 2016. 6. Discuss and take action to rescind the Contract between Sports Tech for scoreboards and athletic equipment for Central Middle School. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 7. Discuss and take action to approve a new contract between the Bartlesville Education Authority and Daktronics, Inc. for a new scoreboard for the Central Middle School Project. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 8. Discuss and take action to approve a new contract between the Bartlesville Education Authority and ADP Lemco, Inc. for Athletic Equipment for the Central Middle School Project. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 9. Discuss and take action to approve assigning the contracts approved above to Nabholz Construction Services. Presented by Preston Birk, Executive Director of Financial Services, Bartlesville Public Schools. 10. Discuss and take action to approve a waiver of any potential conflict of interest regarding the Bartlesville Education Authority (BEA) lawsuit filed by Estruct, LLC and authorizing Rosenstein, Fist & Ringold, Attorneys at Law, to represent the BEA in said lawsuit. Presented by Jerry Maddux, City Attorney. 11. BEA Trustee Comments and Inquiries. 12. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, March 31, 2016. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the Bartlesville Education Authority (BEA). Agenda items requiring a public hearing as required by law will be so noted. The BEA may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.