City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, January 4, 2016 at 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Tom Gorman Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Chuck McCarthy, Bible Church of Bartlesville. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Adams Municipal Golf Course Committee • One opening on the Ambulance Commission • One opening on the Bartlesville Redevelopment Trust Authority • Three openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • One opening on White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. Regular Meeting Minutes of December 7, 2015. ii. Special Meeting Minutes of December 11, 2015. b. Approval of Appointment, Reappointments and Ratifications on Authorities, Boards, Commissions, and Committees. i. Appointment of Mr. Morris McCorvey for a three year term on the Community Center Trust Authority at the recommendation of Vice Mayor Copeland. ii. Appointment of Mr. Ryan Bennett for a three year term on the Construction and Fire Codes Appeal Board at the recommendation of Mayor Gorman. iii. Reappointment of Mr. Bill Buckles to an additional three year term on the Park Board at the recommendation of Mr. Lockin. c. Approval of Appointment i. Appoint Mr. Micah Siemers, P.E., Director of Engineering, as the City of Bartlesville Floodplain Administrator. d. Approval of Contracts and Agreements i. Between the City of Bartlesville and Johnson Controls in the amount of $3,980.00, one contract is for facility maintenance and one is for temperature controls, for the Bartlesville Public Library. ii. Between the City of Bartlesville and the Oklahoma Department of Transportation for implementation of the Safe Route to School Project and acceptance of a grant in the amount of $172,800.00. e. Receipt of Financials i. Interim Financials for three months ended September 30, 2015. ii. Interim Financials for four months ended October 31, 2015. f. Receipt of Bids i. Bid No. 2015-2016-015 for Golf Course Chemicals ii. Bid No. 2015-2016-016 for Library Materials & Processing Supplies. 8. To discuss, to give direction, to make recommendation, and take possible action to direct and instruct the various entities that represent the interest of and interface with the various businesses and property owners in the area referred to as the Bartlesville Downtown Business District (reference map in packet) and more specifically those in TIF 1 with regard to the solution of the maintenance of and improvements to facilities that reside within the rights-of-way in said Bartlesville Downtown Business District to include TIF 1. Presented by Mayor Gorman. 9. Discussion about and distribution of Bartlesville maps detailing existing City Council ward boundaries and staff proposed modifications to update and equalize representation in each ward, with any action to occur at a later date. Presented by Vice Mayor Copeland. 10. Discuss and take action to set a date for the appointment of the City Council Representative to represent Ward 4. Presented by Mayor Gorman. 11. New Business 12. City Manager and Staff Reports. 13. City Council Comments and Inquiries. 14. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, December 31, 2015. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.