City Council Special Meeting

SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Tuesday, January 19, 2016 Immediately following the Bartlesville Education Authority Meeting City Hall, Council Chambers That begins at 7 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Tom Gorman 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. 5. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Redevelopment Trust Authority • Two openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee 6. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of January 4, 2016. b. Appointment, Reappointments and Ratifications on Authorities, Boards, Commissions, and Committees. i. Appointment of Mr. Dillon Kang for a three year term on the Park Board at the recommendation of Mr. Lockin. ii. Appointment of Mr. Jason Sauer for a three year term on the Adams Municipal Golf Course Committee at the recommendation of Vice Mayor Copeland. iii. Appointment of Mr. Richard Keim and Mr. Matthew Morrow for a three year terms each on the Sanitary Sewer Improvement Oversight Committee at the recommendation of Mr. Kane. iv. Appointment of Mr. David Weldon to a three year term on the White Rose Cemetery Board at the recommendation of Mayor Gorman. c. Approval of Contracts i. Between the City of Bartlesville and Keleher Outdoor Advertising for billboard advertising for the Summer Reading Program in the amount of $2,010.00 including production. ii. Between the City of Bartlesville Public Library and the Oklahoma Department of Libraries for 2016 State Aid received in the amount of $16,623.00. d. Receipt of Financials i. Interim Financials for the five months ended November 30, 2015. e. Receipt of Bids i. Bid No. 2015-2016-013R for the Water Treatment Plant Central UPS System. ii. Bid No. 2015-2016-017 for Fine Bubble Air Diffuser Discs for Municipal Activated Sludge Aeration Basins iii. Bid No. 2015-2016-018 for CDBG#16078CDBG14 Johnstone Pavilion. 7. Discuss and take action to award Bid No. 2015-2016-015 for Golf Course Chemicals. Presented by Vice Mayor Copeland. 8. Discuss and take action to award Bid No. 2015-2016-016 for Library Materials. Presented by Mayor Gorman. 9. Discuss and take action on Case No. PC-16-02-FP an application from Bartlett and West on behalf of Pat rd Roark for Final Plat approval of a 12-lot subdivision to be known as Deerfield 3 Addition, located on 5.91 acres east of Silver Lake Road and south of Nowata Road, legally described as part of the SE/4, NW/4 of Section 20, T26N, R13E of the Indian Meridian, Washington County, Oklahoma. Presented by Lisa Beeman, Director of Community Development. 10. Discuss and take action to approve an agreement between the City of Bartlesville and the Boys and Girls Club of Bartlesville, Oklahoma, Inc. regarding City owned property that will facilitate the construction of a new Boys and Girls Club facility and other Club related facilities. Presented by Scott Ambler, Ambler Architects and Jerry Maddux, City Attorney. 11. Discuss and take action on an ordinance establishing Viewshed Protection Regulations for the Price Tower by including a new Article VIII, entitled Price Tower Viewshed Protection, as part of Chapter 4, Buildings and Building Regulations, of the Bartlesville Municipal Code. Presented by Lisa Beeman, Director of Community Development. 12. Review, discuss and take possible action to direct staff to publish the proposed map that will redistrict City Wards, as required by law. Presented by Vice Mayor Dale Copland. 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Move to Executive Session pursuant to 25 O.S. Section 307(B)(4) to discuss confidential communications between the City Council and its attorney concerning a lawsuit filed by Hoey Construction Company pertaining to the Public Safety Complex. 16. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, January 14, 2016. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.