City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, April 3, 2017 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Arlese Bradley, Mutual Girls Club. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • National Records and Information Management Month – April 2017 • Donate Life Month – April 2017 • Fair Housing Month – April 2017 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • Two openings on the Bartlesville Library Trust Authority • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • One opening on Visitor’s, Inc. • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of March 20, 2017. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Mr. Mr. Troy Martin to a three-year term on the City Planning Commission at the recommendation of Vice Mayor Kane. ii. Appointment of Mr. Don Doty to a three-year term on the Bartlesville Area History Museum Trust Authority at the recommendation of Dr. Callahan. c. Approval of Agreements and Contracts i. Approval of a short form contract between the City of Bartlesville and McAnaw Construction Company in the amount of $11,500 for the Johnstone Pavilion Phase 2 – restroom stone border, and to authorize the Mayor to sign the Grantee Debarment Review and Certification Form as part of CDBG requirements. d. Approval of and Resolutions i. Approval of a Resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2016-2017, appropriating unbudgeted fund balance for the Golf Course Memorial Fund. ii. Approval of a Resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2016-2017, appropriating unappropriated revenue for the Debt Service Fund.  e. Receipt of Bids i. Bid No. 2016-2017-035 for Two (2) New 2017 Single Axle Cab & Chassis w/New 2017 20 Yard Rear Load Packer for the Public Works Department. ii. Bid No. 2016-2017-036 for a one ½-ton pickup 4x4 Super crew for the Public Works Department. 8. Discuss and take action to award Bid No. 2016-2017-033 for Golf Course Chemical. Presented by Mayor Copeland. 9. Discuss and take action to award Bid No. 2016-2017-034 for 2016 Wastewater Collection System Rehabilitation (Phase 4). Presented by Vice Mayor Kane. 10. Discuss and take action to approve a proposal from the Bartlesville Development Authority to provide up to 2.3 acres of land, lot 16, in the Bartlesville Industrial Park to Priority Bargains Outlet for the construction of a new 4,000 sq. ft. warehouse. Presented by David Wood, President, Bartlesville Development Authority. 11. Discuss and take action on an agreement between the City of Bartlesville and Tyler Technologies for implementation of an Enterprise Resource Management System. Presented by Mike Bailey, Administrative Director/CFO. 12. Discuss and take action on an appeal filed by Clayton Black on an order to remove (2) structures dilapidated/unsecured structure-(single family dwelling) and detached 2 story garage/apartment building (on the rear yard) located at 911 SE Dewey Avenue, aka 911 ½ SE Dewey Avenue, Bartlesville, Oklahoma. Presented by Larry Silver, Supervisor, Neighborhood Services. 13. New Business 14. City Manager and Staff Reports. 15. City Council Comments and Inquiries. 16. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, March 30, 2017. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.