City Council Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, March 20, 2017 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Associate Pastor Jodi Faulkner, Spirit Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • Two openings on the Bartlesville Library Trust Authority • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the City Planning Commission • Three openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • One opening on Visitors, Inc. • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of March 6, 2017. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Reappointment of Mr.Todd Mathes, Mr. Mike Dunlap, Mr. Preston Birk and Mr. Lindel Fields to the Tax Incentive District Review Committee at the recommendation of Mr. Gentges. ii. Appointment of Mr. Ted Lockin to a three-year term on the Bartlesville Area History Museum Trust Authority at the recommendation of Dr. Callahan. c. Approval of Agreements, Contracts and/or Leases i. Approval of a ground lease between the City of Bartlesville and Flat Rock Concepts, LLC for 709, 713 and 717 SW Armstrong Avenue. d. Approval of Change Order i. Approval of Change Order No. 1 for AIP 3-40-0007-011-2016, Airport FBO Apron Reconstruction, reducing the contract by $50,967.90 based on recapitulation of final quantities. e. Receipt of Bids i. Bid No. 2016-2017-033 for Golf Chemicals ii. Bid No. 2016-2017-034 for 2016 Wastewater Collection System Rehabilitation (Phase 4) 8. Discuss and take possible action authorizing the Bartlesville Development Authority to borrow up to $300,000 for immediate repair/replacement of floor coverings within BDA-owned property (leased to ABB) and for litigation expenses related thereto. Presented by David Wood, President, Bartlesville Development Authority. 9. Discuss and take action to approve a resolution declaring the intent of the Bartlesville City Council to consider the designation of a portion of the City as a “Statutory Reinvestment Area” and to consider creation of a related “Tax Increment District” pursuant to Oklahoma Law; directing the Review Committee to consider proposed project plans and to make any findings and recommendations required by law; directing preparation of a project plan; authorizing staff to take additional action; directing the Planning Commission of the City of Bartlesville to consider proposed project plans and make any recommendations required by law; and containing other provisions relating thereto. Presented by Lisa Beeman, Director, Community Development. 10. Discuss and take action on an agreement between the City of Bartlesville and Tyler Technologies for implementation of an Enterprise Resource Management System. Presented by Mike Bailey, Administrative Director/CFO. 11. City Manager and Staff Reports. 12. City Council Comments and Inquiries. 13. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, March 16, 2017. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.