City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Tuesday, September 5, 2017 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Rod MacIlvaine, Grace Community Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Suicide Prevention Week September 3-9, 2017 • Constitution Week September 17-23, 2017 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Library Trust Authority • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Sanitary Sewer Improvement Oversight Committee • One Opening on the Park Board • One opening on the Tree Committee 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of August 7, 2017. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Leigh Sutton to a two-year term on the Library Board at the recommendation of Mayor Copeland. ii. Reappointment of Ms. Kellie Storm to an additional two-year term on the Library Board at the recommendation of Mayor Copeland. c. Approval of Agreements and Contracts i. Between the Oklahoma Department of Libraries and the Bartlesville Public Library Literacy Services for an Immigration and Citizenship Literacy Contract Extension. ii. Between Revistas Subscription Services and the Bartlesville Public Library for periodical subscription for fiscal year 2018. iii. Between Oklahoma Department of Libraries and the Bartlesville Public Library Literacy Services for a contract for Health Literacy Grant 2018. iv. Between the ConocoPhillips, the City of Bartlesville and Keith Acuff for T-Hangar 4-D at the Bartlesville Municipal Airport. d. Approval of Resolutions i. A Resolution amending Section 5 of Resolution 3416; expanding the “Special Vacation” provision to include some eligible part time employees. e. Receipt of Bids i. Bid No. 2017-2018-005R for Concrete 8. Discuss and take action to award Bid No. 2017-2018-008 for Fuel for the Public Works Department. Presented by Vice Mayor Kane.  9. Update on activities, and discuss and take action to Amendment No. 3 to the Consulting Agreement between the City of Bartlesville and Capitol Ventures Government Relations, LLC. Presented by Stuart McCalman, Managing Partner, Capitol Ventures Government Relations, LLC. 10. Presentation on Light Up The ‘Ville. Presented by Elizabeth Thrash, Downtown Bartlesville Ltd. 11. Discuss and take action on a pardon for Bartlesville Citizen Rajvinder Sandhu. Presented by Police Chief Tom Holland. 12. Discuss and take action to adopt an ordinance amending the Employee Retirement System of the City of Bartlesville, Oklahoma, providing for effective date, providing additional paragraph to optional forms of retirement income adding ability to elect joint and survivor upon reaching normal retirement date; providing for repealer and severability; and declaring an emergency. Presented by Shellie McGill, Director of Human Resources. 13. Discuss and take action to adopt an ordinance terminating the designation of Increment District No. 7, also identified as the Bartlesville Retirement Community Increment District, as created by ordinance Number 3287, approved January 28, 2009 as a tax increment financing district and reinvest project area, and dissolving the Bartlesville Retirement Community Increment District Apportionment Fund, and other matters related thereto. Presented by Lisa R. Beeman, Director of Community Development. 14. Discuss and take action to approve a resolution declaring the intent of the Bartlesville City Council to consider the designation of a portion of the City, more specifically 21.8 acres (more or less) located on the south side of Nowata Road approximately ¼ mile east of Silver Lake Road, as a “Statutory Reinvestment Area” and to consider creation of a related “Tax Increment District” pursuant to Oklahoma law; directing the review committee to consider proposed project plans and to make any findings and recommendations required by law; directing preparation of a project plan; authorizing staff to take additional action; directing the Planning Commission of the City of Bartlesville to consider proposed project plans and make any recommendations required by law; and containing other provisions relating thereto. Presented by Lisa R. Beeman, Director of Community Development. 15. Discuss and take action regarding Amendment #1 to a professional service contract with Tetra Tech to update the Wastewater Treatment Plan including a Reuse Feasibility Study. Presented by Terry Lauritsen, Director, Water Utilities. 16. Recess to move into the First Floor Conference Room for a presentation on the updated Wastewater Treatment Plant Facility Plan and Water Reuse. 17. New Business 18. City Manager and Staff Reports. 19. City Council Comments and Inquiries. 20. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, August 31, 2017. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.