City Council Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, September 18, 2017 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Deacon Lauri Watkins, St. Luke’s Episcopal Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Walk to School Day October 4, 2017 6. Authorities, Boards, Commissions and Committee Openings a. One opening on the Ambulance Commission b. One opening on the Bartlesville Library Trust Authority c. One opening on the Bartlesville Redevelopment Trust Authority d. One opening on the Board of Adjustment e. One opening on the Park Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of September 5, 2017. b. Approval of Appointments, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Appointment of Mr. Chad Ellis to a three year term on the Sewer System Improvement Oversight Committee at the recommendation of Vice Mayor Kane. c. Approval of Resolutions i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2017-2018 appropriating revenues for demolition. ii. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2017-2018 appropriating unbudgeted fund balance for the Golf Course Memorial Fund. iii. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2017-2018 appropriating revenues for the Oklahoma Virtual Libraries Consortium Federal Grant. d. Approval of Agreements and Contracts i. Amendment to the Economic Development Agreement between the City of Bartlesville and the Frank Phillips Foundation, Inc. ii. Lease Agreement between the City of Bartlesville and Chuck Trotter to lease a portion of the 4th floor of City Hall. iii. E-Media Grant Contract Amendment #2 between the Bartlesville Public Library and the Oklahoma Department of Libraries for additional IMLS monies for e-books and audiobook materials. e. Approval of Financials i. Interim Financial Statement for one month ended July 31, 2017. f. Receipt of Bids i. 2017-2018-009 for Nebraska Street Renovations – Hwy 75 to Meadowlark Avenue. 8. Discuss and take action to award Bid No. 2016-2017-005R for Concrete. Presented by Mayor Copeland. 9. Discuss and take action to award Bid No. 2017-2018-009 for Nebraska Street Renovations – Hwy 75 to Meadowlark Avenue. Presented by Mayor Copeland. 10. Discuss and take action to approve a resolution of the City of Bartlesville, Oklahoma (the “City”) declaring the intent to consider approval of an amendment to Increment District No. 9, City of Bartlesville under the Local Development Act; directing preparation of an amendment to Project Plan; reconvening the Review Committee; directing the Review Committee to make findings as to eligibility and financial impact, if any, on taxing jurisdictions within the district; directing the Review Committee to make a recommendation with respect to the proposed amendment to Project Plan; directing the Bartlesville City Planning Commission to make a recommendation with respect to the proposed amendment to Project Plan; establishing public hearing dates; and containing other provisions relating thereto. Presented by Nate Ellis, The Public Finance Law Group. 11. Discuss and take action to approve a resolution declaring the intent to consider approval of a project and creation of a tax increment district under the Local Development Act; directing preparation of a project plan; appointing a review committee; directing the review committee to make findings as to eligibility and financial impact, if any, on taxing jurisdictions within the district; directing the review committee to make a recommendation with respect to the proposed project plan; directing the Planning Commission to make a recommendation with respect to the proposed project plan; directing the review committee and the Planning Commission to make a recommendation with respect to termination of certain existing tax increment districts; establishing public hearing dates; and containing other provisions relating thereto. Presented by Nate Ellis, The Public Finance Law Group. 12. Presentation and receipt of the City of Bartlesville Master Tree Plan. Presented by Chuck Parkin. 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Adjournment. The Notice and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, September 14, 2017. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.