City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, March 5, 2018 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The invocation will be provided by Associate Pastor Tari Carbaugh, Bartlesville First Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • Two openings on the Adams Golf Club Operating Committee • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Park Board • Two openings on the Street and Traffic Committee • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of February 20, 2018. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Mr. Matt Bretz to a three-year term on the City Planning Commission at the recommendation of Vice Mayor Kane. ii. Appointment of Ms. Andrea Nightingale to serve the remainder of Trevor Dorsey’s term on the City Planning Commission at the recommendation of Vice Mayor Kane. iii. Reappointment of Ms. Billie Roane and Mr. Charlie Bowerman to additional three year terms on the Bartlesville Area History Museum Trust Authority at the recommendation of Councilman Dorsey. c. Approval of Agreements and/or Contracts i. Approval of a professional services agreement with Meshek & Associates, LLC for engineering services associated with the Downtown East Storm Sewer Improvements Project. ii. Approval of Amendment No. 3 to the Professional Services Agreement with CEC for Airport Consulting Services. iii. Approval of a professional services contract with CEC Corporation for engineering services associated with the Price Road Rehabilitation Project. iv. Approval of a ground lease to allow construction of a cellular tower by KCD Towers, LLC.  d. Approval of Nomination to OMAG Board i. Approval of the nomination of Michael Bailey to the OMAG Board of Trustees and authorize the Mayor to sign the nomination form. e. Receipt of Annual Report i. Bartlesville Fire Department 2017 Year-End Report 8. Discuss and take action to award Bid 2017-2018-017 for (Two) New Commercial Front Deck Mowers. Presented by Mr. Curd. 9. Discuss and take action to approve a Memorandum of Understanding with Dewberry Architects for Change Order #2 for the Public Safety Complex. Presented by Micah Siemers, Director of Engineering. 10. Discuss and take action on Change Order No. 2 for the Public Safety Complex Project. Presented by Micah Siemers, Director of Engineering. 11. New Business 12. City Manager and Staff Reports. 13. City Council Comments and Inquiries. 14. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, March 1, 2018. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.