City Council Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Tuesday, February 20, 2018 6 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Associate Pastor Sean Conrad, Grace Community Center. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings a. One opening on the Bartlesville Redevelopment Trust Authority b. Two openings on the City Planning Commission c. Two openings on the Street and Traffic Committee 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of February 5, 2018. b. Approval of Appointments, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Appointment of Councilman Trevor Dorsey as the City Council liaison to the Bartlesville Area Museum Trust Authority and the Bartlesville Street and Traffic Committee. ii. Appointment of Councilman Alan Gentges as the City Council liaison to the Bartlesville Water Resources Board. iii. Appointment of Mr. Brien C. Schexnayder to a three year term on the Ambulance Commission at the recommendation of Mayor Copeland. iv. Reappointment of Mr. Mike Remington, Mr. Phil Bates, Mr. Kevin Potter and Ms. Lois Bass to additional three year terms on the Ambulance Commission at the recommendation of Mayor Copeland. c. Approval of Agreements and Contracts i. Approve a contract between the Bartlesville Public Library and Keleher Outdoor Advertising for billboards advertising the Summer Reading Program. ii. Approve an Antenna and Equipment Space Lease (No. 697DCM-18-L00052) between the United States of America Department of Transportation Federal Aviation Administration and the City of Bartlesville, for antenna and equipment located at the Bartlesville Municipal Airport. d. Receipt of Financials i. Interim financial statement for six months ended December 31, 2017. 8. Discuss and take action to award Bid No. 2017-2018-015 for Library Materials and Processing Supplies. Presented by Vice Mayor Kane. 9. Discuss and take action to award Bid. 2017-2018-016 for Two (2) New Production Model 1-ton 4x2 Cab & Chassis & One (1) New Production Model 1-ton 4x2 Cab & Chassis with Service Utility Bed for the Water Utilities Department. Presented by Mr. Gentges. 10. Discuss and take action to approve the Agreement between the City of Bartlesville and the Fraternal Order of Police Lodge 117 for Fiscal Year 2017-2018. Presented by Jerry Maddux, City Attorney. 11. Discuss and take action to approve a City of Bartlesville Personnel Rules and Regulations revision to Section 4—4 Item B regarding employee compensation of unused sick time upon retirement. Presented by Shellie McGill, Human Resources Director. 12. Discuss and take action on an agreement between the City of Bartlesville and Children’s Musical Theater regarding the extension of Wyandotte Avenue to Tuxedo Boulevard. Presented by Micah Siemers, P.E., Director of Engineering. 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, February 15, 2018. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.