City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, July 2, 2018 7:00 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Brian Fuller, Truth Tabernacle Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Douglass School Reunion Days July 25 through July 29, 2018. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Convention and Visitors Board • One opening on the Construction and Fire Codes Appeals Board • One opening on the Bartlesville Redevelopment Trust Authority 7. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of June 25, 2018. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Approve the appointment of Mr. Timothy Hamilton to an unexpired term on the Park Board, expiring January 2019, at the recommendation of Councilman Curd. ii. Approve the appointment of Mr. Jack Alley to a three-year term on the White Rose Cemetery Board at the recommendation of Mayor Copeland. c. Approval of Action Plan i. Approve a Citizen Participation Plan for FY 2018 CDBG Small Cities Set-Aside Program. d. Approval to Designate Property as Surplus i. Approval to declare Unit #1624 which is a 1990 Tele Squirt as surplus property in order to be sold by bid, or if that fails, to allow ownership to be transferred to a neighboring community. ii. Approval to declare excess playground equipment as surplus property in order to be sold by bid. iii. Approval to declare a piece of property located adjacent to On The Rock Ministries as surplus property in order to facilitate sale of said property to On The Rock Ministries. e. Receipt of Bids i. Bid No. 2016-2017-039 for 2016 Safe Routes to School ii. Bid No. 2018-2019-003 for Rock Salt iii. Bid No. 2018-2019-004 for Asphaltic Concrete, Aggregate Base, Sand iv. Bid No. 2018-2019-005 for Emulsified Asphaltic Oils v. Bid No. 2018-2019-006 for Concrete  8. Discuss and take action to award Bid No. 2018-2019-001 for Water Treatment Chemicals. Presented by Vice Mayor Kane. 9. Discuss and take action to award Bid No. 2018-2019-002 for Water and Wastewater Line Repair Materials. Presented by Vice Mayor Kane. 10. A public hearing on and consideration of a request to close a part of the Easterly 10 Ft. Utility Easement in Lot 3, Block 31, Woodland Park 14th Addition, located at 2900 Ridge Court, Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director of Engineering. 11. A public hearing on and consideration of a request to close a 20 Ft. Utility Easement in Out- Lot F, Park Place Addition, located at 1914 Roman Street, Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director of Engineering. 12. A public hearing on and consideration of a request to close part of First Street Right-of-Way and also being a part of Block 2 of the Original Town of Bartlesville, all lying in Section 7, Township 26 North, Range 13 East of the Indian Meridian, located at 101 S. Wyandotte, Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director of Engineering. 13. A public hearing on and consideration of a request to close the South 30 Feet of that part of Second Street lying west of AT&SF Railroad Right-of-Way as shown on plat of Original Town of Bartlesville and lying south of Block 8 and lying North of Block 22, located at 122 S. Park Avenue, Original Town of Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director of Engineering. 14. Presentation regarding OMAG grant funding awarded in the amount of $10,000 for body worn cameras being purchased by the Bartlesville Police Department. Presented by Kevin McCollough, OMAG Law Enforcement Specialist. 15. Discuss and take action to adopt an Ordinance establishing a Transportation Committee; providing for membership, terms, meetings and officers; and providing for duties and responsibilities. Presented by Lisa Beeman, Director of Community Development and Park Planning. 16. New Business. 17. City Manager and Staff Reports. 18. City Council Comments and Inquiries. 19. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 on Thursday, June 28, 2018. /s/Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.