City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, December 3, 2018 7 p.m. City Hall, Council Chambers City Attorney, Jerry Maddux 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by City Attorney, Jerry Maddux. 2. Oath of Office administered by Mr. Maddux to Mr. Dale Copeland, Ward 1, Mr. Paul Stuart, Ward 2, Mr. Jim Curd, Jr., Ward 3, Mr. Alan Gentges, Ward 4 and Mr. Trevor Dorsey, Ward 5. 3. Roll Call and Establishment of a Quorum. 4. The Invocation will be provided by Father Stephen Hood, Rector, St. Luke’s Episcopal Church. 5. Citizens to be heard. 6. Discuss and take action on the election of Mayor. 7. Discuss and take action on the election of Vice Mayor. 8. City Council Announcements and Proclamations. • Veterans Suicide Awareness Month December 2018 9. Authorities, Boards, Commissions and Committee Openings • One opening on the Construction and Fire Codes Appeals Board • One opening on the Street and Traffic Committee • Two openings on the White Rose Cemetery Board 10. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of November 5, 2018. ii. The Special Meeting Minutes of November 19, 2018. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Reappoint Brady Haffner to an additional three-year term on the Street and Traffic Committee at the recommendation of Councilman Dorsey. c. Approval of Agreements and Contracts i. Extension of Option for Lease of Real Property between the City of Bartlesville and KCD Tower, LLC. ii. Pharmacy Renewal Agreement with RX Benefits for the City of Bartlesville employees.  iii. Professional services contract with Meshek and Associates for professional services for the installation and configuration of ESRI’s ArcGIS Enterprise Software iv. Professional services contract with Keleher Architects for the Architectural and Engineering Design of the proposed renovation and expansion of the Water Utilities Building v. Professional services contract with Ambler Architects for the Architectural and Engineering Design of the Tower Center at Unity Square vi. Amendment #2 to a professional service contract with Tetra Tech to update the Wastewater Treatment Plan include a Reuse Feasibility Study vii. Professional Services agreement with Municipal Finance Services, Inc. to provide continuing disclosure reporting assistance. viii. Professional Services agreement with Arbitrage Compliance Specialist, Inc. to provide arbitrage calculations for General Obligation Bond series 2008 and 2008B. d. Receipt of Financials i. Interim Financials for the two months ending August 31, 2018 ii. Interim Financials for the three months ending September 2018 11. Discuss and take action to accept a grant for $10,000 from Arvest Foundation to assist in the development of the Tower Center project. Presented by Lisa Beeman, Director of Community Development. 12. Discuss and take action to award Bid No. 2018-2019-019 for Daniels Fields Light. Presented by Councilman Curd. 13. Discuss and take action on an Ordinance Amending Chapter 5, Article IV of the Bartlesville Municipal Code providing regulations for medical marijuana business establishments, including dispensing, growing, processing and research facilities with the City of Bartlesville; identifying acts that are not authorized; declaring an emergency and providing for the severability thereof. Presented by Lisa Beeman, Director of Community Development. 14. Discuss and take action to appoint Jason Muninger as Treasurer for the City of Bartlesville. Presented by Mike Bailey, City Manager. 15. Discuss and take action regarding an amendment to Ordinance No. 3371 pertaining to the Street and Traffic Committee. Presented by Micah Siemers, P.E., Director of Engineering. 16. Discuss and take action to review and reaffirm the Code of Ethics Policy, Resolution #3326. Presented by the Mayor. 17. Discuss and take action to review and reaffirm the Current Rules of Conduct with Roseburg’s Rules of Order. Presented by the Mayor. 18. Discuss and take possible action regarding City Council liaisons to Authorities, Boards, Commissions and Committees. Presented by the Mayor. 19. New Business 20. City Manager and Staff Reports. 21. City Council Comments and Inquiries. 22. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, November 29, 2018. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/Finance Director by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.