City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, February 4, 2019 7 p.m. City Hall, Council Chambers Dale W. Copeland, Mayor 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order of the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Rev. Lauri Watkins, St. Luke’s Episcopal Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • Three openings on the Bartlesville Library Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of January 7, 2019. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Jana Blount to a three-year term on the White Rose Cemetery Board at the recommendation of Mayor Copeland. ii. Appointment of Ms. Robyn Crow to a three-year term on the White Rose Cemetery Board at the recommendation of Mayor Copeland. iii. Appointment of Ms. Louise Reich to a three-year term on the White Rose Cemetery Board at the recommendation of Mayor Copeland. iv. Reappointment of Mr. Ken Harris to an additional three-year term on the White Cemetery Board at the recommendation of Mayor Copeland. c. Agreements and Contracts i. Approval of an Electronic Rights License Agreement between World Trade Press and Bartlesville Public Library. ii. Approval of an Airport Hangar Lease Agreement for the Bartlesville Municipal Airport between the City of Bartlesville, ConocoPhillips Company and James R. Hogan. d. Receipt of Annual Report i. Receipt of the Bartlesville Fire Department 2018 Year-End Report.  e. Receipt of Financials i. Receipt of Interim Financials for the five months ending November 30, 2018. f. Receipt of Bids i. Bid No. 2018-2019-023 Materials and Supplies for Bartlesville Public Library ii. Bid No. 2018-2019-024 Palmetto Dr., Sooner Rd. to Virginia Ave. Concrete Street Rehabilitation. iii. Bid No. 2018-2019-025 for the Kiddie Park Fence & Entry, Road Rehab, & Pathfinder Extension. iv. Bid No. 2018-2019-026 for One (1) New Production Mini Hydraulic Excavator v. Bid No. 2018-2019-027 for One Day Cab Truck Tractor vi. Bid No. 2018-2019-028 for One Vacuum Trailer 8. Discuss and take action to award Bid No. 2018-2019-021 for Compact Track Loader. Presented by Councilman Curd. 9. Discuss and take action to award Bid No. 2018-2019-022 for One ¾ Ton Pickup 4x4 Super Crew Cab. Presented by Councilman Curd. 10. Discuss and take action to award Bid No. 2018-2019-023 for Materials and Supplies for the Bartlesville Public Library. Presented by Councilman Stuart. 11. Discuss and take action to award Bid No. 2018-2019-024 for Palmetto Dr., Sooner Rd. to Virginia Ave. Concrete Street Rehabilitation. Presented by Vice Mayor Gentges. 12. Discuss and take action to award Bid No. 2018-2019-025 for Kiddie Park Fence & Entry, Road Rehab, & Pathfinder Extension. Presented by Vice Mayor Gentges. 13. Discuss and take action to award Bid No. 2018-2019-026 for one (1) New Production Mini Hydraulic Excavator. Presented by Councilman Dorsey. 14. Discuss and take action to award Bid No. 2018-2019-027 for One Day Cab Truck Tractor. Presented by Councilman Dorsey. 15. Discuss and take action to award Bid No. 2018-2019-028 for One Vacuum Trailer. Presented by Councilman Dorsey. 16. Discuss and take action to accept Dale Forrest’s donation of a Better Billy Bunker Liner to allow use of crushed quartz white sand on the Golf Course Bunker Repair Project, Bid No. 2018-2019-020. Presented by Micah Siemers, P.E., Director of Engineering. 17. Discuss and take action to approve a resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2018-2019, appropriating unanticipated donation revenue for the Golf Course Memorial Fund. Presented by Jason Muninger, City Clerk/Finance Officer. 18. Discuss and take possible action on Change Order No. 1 to the Golf Course Bunker Repair Project, Bid No. 2018-2019-020. Presented by Micah Siemers, P.E., Director of Engineering. 19. Discuss and take action on Case No. PC-19-01-FP, an application from Ambler Architects on behalf of Central National Bank for Final Plat Approval of a 2.76-acre subdivision to be known as CNBT Addition, a 2-lot commercial subdivision located on the west side of Washington Boulevard approximately 0.3 miles north of Nowata Road, legally described as a part of Lots 3 and 4, Wood Park 25th Addition, and a part of the E/2 of the NE/4 of the SE/4 of Section 17, Township 26 North, Range 13 East, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director of Engineering. 20. New Business 21. City Manager and Staff Reports. 22. City Council Comments and Inquiries. 23. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, January 31, 2019. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/Finance Director by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.