City Council Regular Meeting

Agenda Item 1. REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, January 7, 2019 7 p.m. City Hall, Council Chambers Dale W. Copeland, Mayor 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order of the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Oath of Office administered to City Attorney Jess Kane by Mayor Copeland. 4. The Invocation will be provided by Rev. Jason Elmore, Pastor Friday Nite Church and President of the Bartlesville Ministerial Association. 5. Citizens to be heard. 6. City Council Announcements and Proclamations. 7. Authorities, Boards, Commissions and Committee Openings • Two openings on the White Rose Cemetery Board 8. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of December 3, 2018. ii. The Special Meeting Minutes of December 19, 2018. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ed Gordon for a three-year term on the Bartlesville Area History Museum Authority at the recommendation of Councilman Dorsey. ii. Appointment of Bruce Kinkade to a three-year term on the Construction and Fire Codes Appeals Board at the recommendation of Mayor Copeland. iii. Appointment of Fletcher Daniels to a three-year term on the Sewer System Improvement Oversight Committee at the recommendation of Councilman Dorsey. iv. Appointment of Bill Wentz for a three-year term on the Street and Traffic Committee at the recommendation of Councilman Dorsey. v. Appointment of Eric Randall to a three-year term on the Bartlesville Library Trust authority at the recommendation of Councilman Stuart. vi. Re-appointment of Mr. Timothy Hamilton for an additional three-year term on the Park Board at the recommendation of Councilman Curd.  c. Approval of Resolutions i. Approve a resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2018-2019, appropriating unbudgeted fund balance for the Golf Course Memorial Fund. ii. Approve a resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2018-2019, appropriating 2018C General Obligation Bond Proceeds. d. Agreements and Contracts i. Approve a contract between the Bartlesville Public Library and BTC Broadband for internet service for Year 2 of a three-year agreement paid with Federal and State e-rate monies. ii. Approve a contract with NewGen Strategies & Solutions to conduct a Municipal Solid Waste Services Questionnaire. iii. Approve Contract Modification No. 1 with the Board of Regents of the University of Oklahoma on a Compounds of Emerging Concern Study for the Caney River and Hudson Lake. iv. Approve a contract with GFAC Engineering for Geotechnical Engineering Services for the Tower Center at Unity Square Project. v. Approve a Payroll Card Services Agreement with Global Cash Card for a paperless payroll option for City employees. e. Change of Authorized Agent i. Approve appointment of Laura Sanders to serve as the Authorized Agent for the City of Bartlesville’s Defined Benefit and Defined Contribution Retirement Plans administered through the Oklahoma Municipal Retirement Fund. f. Receipt of Financials i. Receipt of Interim Financials for the four months ending October 31, 2018. g. Receipt of Bids i. Bid No. 2018-2019-020 for Golf Course Bunker Repair ii. Bid No. 2018-2019-021 for One (1) Compact Track Loader iii. Bid No. 2018-2019-022 for One (1) ¾ ton pickup 4x4 Supercrew Cab 9. Discuss and take action to award Bid No. 2018-2019-020 for Golf Course Bunker Repairs. Presented by Mayor Copeland. 10. Discuss and take action to approve a contract with Jonesplan LLC for Construction Manager at Risk Services on the Tower Center at Unity Square Project. Presented by Terry Lauritsen, Director, Water Utilities. 11. Discuss and take possible action regarding City Council liaisons to Authorities, Boards, Commissions and Committees. Presented by Mayor Copeland. 12. New Business 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, January 3, 2019. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/Finance Director by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.