City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, August 5, 2019 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The invocation will be provided by Pastor Victor Paul, Greater First Baptist Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Area History Museum Trust Authority • One opening on the City Planning Commission • One opening on the Street and Traffic Committee 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of July 1, 2019 b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. At the recommendation of the BDA Board of Trustees, the ratification of Ms. Diana Moon Adams as Chair and Mr. Kyle Hubbard as Secretary/Treasurer of the Bartlesville Development Authority. c. Approval of Resolutions i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2019-2020, appropriating unbudgeted fund balance in the Restricted Revenue Fund. ii. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Yea 2019-2020, appropriating unanticipated private grant revenue in the Restricted Revenue Fund. d. Approval of Agreements and Contracts i. Agreement with Creativebug, LLC with the Bartlesville Public Library for a one-year subscription to the Creative bug database. ii. An Option Agreement between the City of Bartlesville and the Bartlesville Community Center Trust Authority to acquire real property in Blocks 53 and 54, Original Town of Bartlesville. e. Approval of Request from Water District i. A request from Washington County Rural Water District #2 to add a benefit unit to the District to serve a 1.22 acre tract at 401232 W 2700 Road in Washington County. f. Declaration of Surplus Property i. Declare buildings, fences, dugouts, and other miscellaneous items at the Price Fields Baseball/Softball Complex as surplus to facilitate auctioning items that will otherwise be demolished as part of the Price Fields Phase 3 Renovation.  g. Receipt of Financials i. Interim financials for the seven months ending January 31, 2019. ii. Interim financials for the eight months ending February 28, 2019. h. Receipt of Bids i. Bid No. 2019-2020-007 for Ohio, Hazel, & Harvard Asphalt Rehabilitation Project 8. Discuss and take action to award Bid No. 2019-2020-003 for Rock Salt for the Street Department. Presented by Mr. Curd. 9. Discuss and take action to award Bid No. 2019-2020-004 for Concrete for the Street Department. Presented by Mr. Curd. 10. Discuss and take action to award Bid No. 2019-2020-005 for Emulsified Asphaltic Oils for the Street Department. Presented by Mr. Curd. 11. Discuss and take action to award Bid No. 2019-2020-006 Part I for Asphaltic Concrete for the Street Department, Park Department and Wastewater. Presented by Mr. Curd. 12. Discuss and take action to award Bid No. 2019-2020-006 Part II for Aggregate Base for the Street Department, Park Department, and Wastewater. Presented by Mr. Curd. 13. Discuss and take action to award Bid No. 2019-2020-006 Part III for Dry Sand for the Street Department. Presented by Mr. Curd. 14. Discuss and take action to award Bid No. 2019-2020-007 for Ohio, Hazel & Harvard Asphalt Paving Rehabilitation Project. Presented by Mr. Dorsey. 15. Discuss and take action on the acceptance of an electrical bid for the Tower Center at Unity Square project. Presented by Mr. Curd. 16. Public hearing to assess and discuss the City’s performance in the administration of the grant received from the State of Oklahoma for Fiscal Year 2017 CDBG Small Cities Set-Aside Program and to take action to formally accept the project as completed. Presented by Nancy Warring, Assistant Planner. 17. New Business. 18. City Manager and Staff Reports. 19. City Council Comments and Inquiries. 20. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 on Thursday, August 1, 2019. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.