City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Tuesday, September 3, 2019 Immediately following the Bartlesville Education Authority City Hall, Council Chambers 401 S. Johnstone Avenue Special Meeting beginning at 7 p.m. Bartlesville, OK 74003 Mayor Dale Copeland AGENDA 918-338-4282 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. • Lt. Robb and Dr. Holly Fouts Day-September 23, 2019 • Library Card Sign-Up Month-September 2019 • Constitution Week-September 17-23, 2019 5. Authorities, Boards, Commissions and Committee Openings • One opening on the City Planning Commission • One opening on the Bartlesville Library Board 6. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of August 5, 2019. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Jana Tresher to fill an unexpired term on the Street and Traffic Committee, at the recommendation of Councilman Stuart. ii. Appointment of Ms. Jessica Rovenstine to a three-year term on the Bartlesville Area History Museum Trust Authority, at the recommendation of Councilman Stuart. c. Approval of Agreements and Contracts i. Contract and the LSTA Terms and Conditions Agreement between the Oklahoma Department of Libraries and the Bartlesville Public Library Literacy Services for the Health Literacy Grant 2020. ii. Contract and the LSTA Terms and Conditions Agreement between the Oklahoma Department of Libraries and the Bartlesville Public Library Literacy Services for the Immigration and Citizenship Grant 2020. iii. Agreement with W. T. Cox Information Services for the Bartlesville Public Library subscription services for September 2019-2020. iv. Agreement with Kellogg and Sovereign Consulting, LLC to complete and certify e-rate forms for 2020-2021 on behalf of the Bartlesville Public Library. v. Contract with McAnaw Construction for pre-construction services for the Water Utilities Building Renovation. vi. Professional service contract with Freese and Nichols, Inc. for design services on a 20- in water line along Frank Phillips between Silver Lake and US 75. vii. Professional service contract with NEO Design, LLC for design services and bridge assessments at the Sunset Bridge over Butler Creek, Tuxedo Bridges over the Caney River and Tuxedo Bridge over the Caney River overflow. viii. Professional service contract with Olsson for design services on the Hillcrest Drive Reconstruction Project.  d. Receipt of Financials i. Interim financials for the nine months ending March 31, 2019. ii. Interim financials for the ten months ending April 30, 2019. iii. Interim financials for the eleven months ending May 31, 2019. e. Receipt of Bids i. Bid No. 2019-2020-010 for Price Fields Renovation Project – Phase III ii. Bid No. 2019-2020-012 for Sooner Park Pavilion 7. Discuss and take action to award Bid No. 2019-2020-012 for Sooner Park Pavilion. Presented by Mr. Dorsey. 8. Presentation, discuss and take action to receive the Annual Financial Statements and Independent Auditor’s Reports as of and for the fiscal year ended June 30, 2018. Presented by Andy Cromer, CPA, Arledge & Associates, P.C. Certified Public Accountants. 9. Consideration and action on a Resolution of the City Council of the City of Bartlesville, Oklahoma (the “City”) approving the incurrence of indebtedness by the Bartlesville Education Authority (the “Authority”) issuing its Lease Revenue Note, Series 2019 (Bartlesville Public Schools) (the “Note”); providing that the organizational document creating the Authority is subject to the provisions of the Note Indenture authorizing the issuance of said Note; waiving competitive bidding with respect to the sale of said Note and approving the proceedings of the authority pertaining to the sale of said Note; and containing other provisions relating thereto. Presented by Jon Wolff, Financial Advisor, Municipal Finance Services, Inc. 10. Discuss and take possible action on a proposal from Jon Lindblom of Safari Smiles for an installation of an 18-hole disc golf course on property owned by the City of Bartlesville. Presented by Lisa Beeman, Director of Community Development and Park Planning. 11. Discuss and take action on Change Order #1 with Jonesplan LLC for the Tower Center at Unity Square Project. Presented by Terry Lauritsen, Director of Water Utilities. 12. Discuss and take possible action to approve an agreement with Tri County Technology Center for leasing of office space for an East Side Substation of the Bartlesville Police Department. Presented by Police Chief Tracy Roles. 13. New Business. 14. City Manager and Staff Reports. 15. City Council Comments and Inquiries. 16. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 on Thursday, August 29, 2019. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.