City Council Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Tuesday, September 17, 2019 Council Chambers 5:00 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Dale Copeland 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The invocation will be provided by Pastor Jason Elmore, Friday Nite Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations 6. Authorities, Boards, Commissions and Committee Openings • One opening on the City Planning Commission • One opening on the Library Board 7. Consent Docket a. Approval of Minutes i. The Regular Minutes of September 3, 2019. b. Approval of Resolution i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2018-2019, appropriating unbudgeted fund balance for the Sinking Fund. c. Approval of Agreements and Contracts i. Accept the FY 2019 Community Development Block Grant Small Cities Set-Aside Program Grant and direct the City Manager to sign the required contract. d. Receipt of Bids i. Bid No. 2019-2020-013 for One 4 wheel drive tractor with loader attachment including front bucket and five foot (60”) Brush-Hog for the Neighborhood Services Department. 8. Discuss and take action to reject Bid No. 2019-2020-010 for Price Fields Renovation Project-Phase III. Presented by Mr. Curd. 9. Discuss and take action to award Bid No. 2019-2020-013 for One 4 wheel drive tractor with loader attachment including front bucket and five foot (60”) Brush-Hog for the Neighborhood Services Department. Presented by Vice Mayor Gentges. 10. Presentation and discussion of Municipal Solid Waste Questionnaire-Analysis, Findings and Recommendations. Introduced by Keith Henry, Director of Public Works and presented by Dave Yanke, New Gen Strategies & Solutions. 11. Discuss and take action to adopt an ordinance amending Article IV of Chapter 2 of the Bartlesville Municipal Code pertaining to the purchasing of materials and supplies. Presented by Jason Muninger, City Clerk/CFO. 12. City Manager and Staff Reports. 13. City Council Comments and Inquiries. 14. Recess in order to move into the 1st Floor Conference Room for a workshop session to discuss upcoming capital elections and Council priorities. Presented by Mike Bailey, City Manager. 15. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, September 12, 2019. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/Finance Director by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.