City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, January 6. 2020 at 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The invocation will be provided by Errol Hada, Executive Director, The Lighthouse Outreach Center. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the City Planning Commission • One opening on the Construction and Fire Code Appeals Board 7. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of December 16, 2019. b. Approval of Appointments, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Appointments of Ms. Katie Boatright and Mr. Joseph Thomas to fill two unexpired terms on the Street and Traffic Committee at the recommendation of Councilman Stuart. ii. Reappointment of Ed Gordon to a three-year term on the Bartlesville Area History Museum Trust Authority at the recommendation of Councilman Stuart. iii. Reappointment of Mr. Ryan Bennett to an additional three-year term on the Construction and Fire Code Appeals Board. c. Approval of Agreements, Contracts, Engagement Letters and Conveyances i. An Extension of Option for Lease of Real Property between the City of Bartlesville and KCD Towers, LLC. ii. Conveyance of Lots 3 and 4 of Block 4 of the Terrapin Addition to the City of Bartlesville, Section 1, Township 26 North, Range 12 East, Washington County, State of Oklahoma to the Westside Community Association, Inc. iii. Contract Modification No. 2 with the Board of Regents of the University of Oklahoma on a Compounds Emerging Concern Study for the Caney River and Hudson Lake. iv. Professional Service Contract with Schuermann Enterprises, Inc. for SCADA and Radio System Improvements for the Wastewater Treatment Plant and collection system. v. Contract with McAnaw Construction for Construction Manager as Constructor for the Water Utilities Building Renovation.  vi. A Labor Joint Defense Agreement between the City of Bartlesville and the Oklahoma Municipal Management Services. vii. A Professional Service Contract with Warner Consulting and Design to design an Audio, Video and Theatrical Lighting System for the Tower Center at Unity Square Project. viii. Consent to Assignment of Hangar Lease requested by Frontier Bank on behalf of its customer, the current Lessee’s, Timothy J. Hauder and Yolanda Hauder. ix. 2020 Addendum to the Administrative Services Agreement between the City of Bartlesville and RxBenefits, Inc. f/k/a/ Prescription Benefits, Inc. d. Approval of Residential Anti-Displacement and Relocation Assistance Plan i. A Residential Anti-Displacement and Relocation Assistance Plan for the City’s participation in the FY 2019 Community Development Block Grant Program (Contract #17567 CDBG 19). e. Water Service Request i. Request from Washington County Rural Water District #2 to add a benefit unit to the District to serve a 4.73 acre tract at 401250 W 2480 Road in Washington County. f. Receipt of Financials i. Interim financials for four months ending November 30, 2019 g. Receipt of Bids i. Bid No. 2019-2020-018 for Library Materials and Processing Supplies 8. Discuss and take possible action to award Bid No. 2019-2020-018 for Library Materials and Processing Supplies. Presented by Councilman Stuart. 9. A public hearing, consideration and possible action of a request to close a portion of a 20’ wide utility easement lying within Lot 1, Colonial Estates 18th Addition, Washington County, Oklahoma, said easement being located at 2708 Vicksburg Street. Presented by Micah Siemers, P.E., Director of Engineering. 10. Discuss and take possible action on a recommendation from the Bartlesville Development Authority to appropriate $150,000 from the Economic Development Fund as development assistance for new outparcel development of a combination Jimmy’s Egg/Bricktown Brewery on the former Kmart site, payable upon Certificate of Occupancy for the two specified brands. Presented by David Wood, President, Bartlesville Development Authority. 11. Discuss and take possible action to adopt an ordinance amending Chapter 4, Buildings and Building Regulations, Article XII, Fences, of the Bartlesville Municipal Code concerning the use of barbed wire and electric fences within the Bartlesville City Limits. Presented by Lisa R. Beeman, Director of Community Development and Park Planning. 12. New Business. 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Recess in order to move to the 1st floor conference room for the workshop portion of the meeting. 16. Presentation of project information for potential General Obligation Bond and ½ Cent Sales Tax Capital projects. Presented by Micah Siemers, PE, Director of Engineering.  17. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 on Thursday, January 2, 2020. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.