City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Tuesday, September 8, 2020 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The invocation will be provided by Pastor Kristy Rodgers, First Presbyterian Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Constitution Week – September 17-23, 2020 – Presented by Mayor Copeland • Pride Month September 2020 – Presented by Vice Mayor Gentges • Breast Cancer Awareness Month – October and National Mammography Day October 16, 2020 – Presented by Councilman Paul Stuart 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Construction and Fire Code Appeals Board • Two openings on the Park Board • One opening on the Sewer System Improvements Oversight Committee 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of August 3, 2020. b. Approval of Appointments and Reappointments to Authorities, Boards, Committees and Commissions i. Appointment of Ms. Melanie Bayles to fill an unexpired term on the Street and Traffic Committee at the recommendation of Councilman Stuart. ii. Reappointment of Mr. Fletcher Daniels and Mr. Chad Ellis to additional three-year terms on the Sewer System improvements Oversight Committee at the recommendation of Councilman Dorsey. iii. Reappointment of Mr. Tyler Vaclaw to an additional three-year term on the Bartlesville Redevelopment Trust Authority at the recommendation of Councilman Stuart. iv. Ratification of Ms. Gayle Lester to a three-year term as Trustee on the Bartlesville Development Authority at the recommendation of Mayor Copeland. c. Approval of Agreements, Contracts, and Engagement Letters i. Contract between the Oklahoma Department of Libraries and the City of Bartlesville/Bartlesville for CARES Digital Inclusion Grant, #F-21-007 to purchase  five laptops for participation in Citizenship classes, English Language Learners, Conversation classes and Spanish classes. ii. Contract between the Oklahoma Department of Libraries and the City of Bartlesville/Bartlesville Public Library for CARES Digital Inclusion Grant, #F-21-008 to purchase 30 Hot Spots that can be checked out by patrons. iii. Contract between the Oklahoma Department of Libraries and the City of Bartlesville/Bartlesville Public Library for a Health Literacy Grant, #F-21-073 to provide health and wellness programs for the Bartlesville community. iv. Citizenship Grant Contract between the Oklahoma Department of Libraries and the City of Bartlesville/Bartlesville Public Library to fund the salary of the Immigration/Citizenship Literacy Assistant. v. Short Form Contract between J. Graham Construction and the City of Bartlesville for repair of the Sunset Bridge over Butler Creek upon written quotes for services. vi. Amendment 2 to the Professional Service Agreement with Tetra Tech, Inc. for engineering services on the Wastewater Treatment Plant Effluent Pump Station and Pipeline and Raw Water Intake Rehabilitation. vii. Professional Service Agreement with Tetra Tech, Inc. for engineering services for the Wastewater Treatment Plant Expansion and the Limestone to Chickasaw Transport Corridor Improvements. viii. Software Agreement between the City of Bartlesville and VelocityEHS to maintain Safety Data Sheets on chemicals that are used city-wide. d. Approval of Resolution i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2020- 2021, appropriating unanticipated Federal Grant Revenue for the Restricted Revenue Fund. e. Receipt of Financials i. Interim Financials for the Twelve months ending June 30, 2020. f. Receipt of Bids i. Bid No. 2020-2021-008 for Concrete ii. Bid No. 2020-2021-009 for Asphaltic Concrete & Aggregate Base 8. Discuss and take possible action on a recommendation by the Bartlesville Development Authority for allocation of $50,000 in financial assistance from the Economic Development Fund to KC Welding for the purchase of a Tsugami Turning Center allowing precision work currently outsourced in Wisconsin to be performed in Bartlesville. Presented by David Wood, President, Bartlesville Development Authority. 9. A public hearing on, and consideration of an Ordinance for de-annexation of 75.57 acres more or less, located on the west side of U.S. Highway 75 and one-half mile south of Yorman Road, legally described as a portion of the E1/2 SE1/4 of Section 5, T25N, R13E, Washington County, Oklahoma, more particularly described as follows: The East Half of the Southeast quarter, less the South 308.7 feet of the East 428.0 feet of said Section 5 together with that portion of the adjoining right-of-way for the U.S. Highway 75 that lies within said Section 5. Presented by Greg Collins, Assistant Director of Community Development. 10. Discuss and take possible action on an appeal by Tony Watson of the Hearing Examiner’s Administrative Orders and Declarations of a Public Nuisance, specifically inoperable vehicles and accumulation of debris, trash, and waste, at 1313 SE  Grandview Road, legally described as Lot 3, Block 24, West Ranch Acres 3rd, Bartlesville, Washington County, Oklahoma (Code Compliance Case Numbers JV-20- 102 and WT-20-471. Presented by Lisa Beeman, Director of Community Development. 11. Discuss and take possible action to adopt an ordinance amending Chapter 11, Public Nuisances and Property Enhancement, Article I, General Provisions, Section 1104, Enumerated Violations of the Bartlesville Municipal Code deleting the prohibition on oil and gas well drilling within the city limits. Presented by Lisa R. Beeman, Director of Community Development. 12. Discuss and take possible action to adopt an ordinance amending Chapter 13, Parks and Recreation, Article II, Section 13-18 of the Bartlesville Municipal Code adopting regulations for the use of the Bartlesville Skate Park. Presented by Lisa R. Beeman, Director of Community Development. 13. Discuss and take possible action to amend Section 19 of the Bartlesville Municipal Code pertaining to parking zones. Presented by Micah Siemers, P.E., Director of Engineering. 14. Discuss and take possible action on Change Order 1 from Johnson Controls Inc. for the Library HVAC Control Retrofit Project. Presented by Micah Siemers, P.E. Director of Engineering. 15. Discuss and take possible action on Change Order 2 with McAnaw Construction for the Water Utilities Renovation Project. Presented by Terry Lauritsen, P.E., Director of Water Utilities. 16. Discuss and take possible action to approve a Resolution affirming that the Federal guidelines relating to CARES Act reimbursements state that all public safety personnel costs incurred during the COVID pandemic are presumed by rule to be “substantially dedicated” to the COVID response and directing City staff to proceed with an application for reimbursement under the CARES Act. Presented by Mike Bailey, City Manager. 17. New Business. 18. City Manager and Staff Reports. 19. City Council Comments and Inquiries. 20. Discuss and take action to move to Executive Session pursuant to 25 O.S. Section 307(B)(4) to discuss confidential communications between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest regarding Goetz Bonding, LLC v. City of Bartlesville; Washington County Case No. CV-2020-40. 21. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall, 401 S. Johnstone Ave. Bartlesville, Oklahoma, at 6:00 p.m. on Thursday, September 3, 2020. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Webcast of meeting: https://www.cityofbartlesville.org/city-government/city-council/webcast/ All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.