City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, August 3, 2020 Immediately following the Bartlesville Municipal Authority Special Meeting City Hall, Council Chambers beginning at 7 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Dale Copeland 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. 5. Authorities, Boards, Commissions and Committee Openings • One opening on the Construction and Fire Code Appeals Board • Two openings on the Park Board • One opening on the Sewer System Improvements Oversight Committee • One opening on the Street and Traffic Committee 6. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of July 6, 2020. b. Approval of Appointments and Reappointments to Authorities, Boards, Committees and Commissions i. Reappointment of Mr. Jason Sauer to an additional three-year term on the Sewer System Improvements Oversight Committee at the recommendation of Councilman Dorsey. ii. Reappointment of Ms. Patty Phillips and Mr. Ted Lockin to additional three-year terms on the Bartlesville Area History Museum Trust Authority at the recommendation of Councilman Stuart. iii. Reappointment of Mr. Brady Haffner and Ms. Laura Jensen to an additional three- year term on the Board of Adjustment at the recommendation of Mayor Copeland. c. Approval of Resolution i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2020- 2021, appropriating unanticipated private grant revenue for the Frontier Pool Fund. d. Approval of Agreements, Contracts, and Engagement Letters i. An Agreement of Services between Spencer Management, Inc. and City of Bartlesville for housekeeping services at the Library, City Hall and Police Station. ii. A Contract between the Oklahoma Department of Libraries and the City of Bartlesville/Bartlesville Public Library for the Community Literacy Assistant.  iii. An Agreement with Coffeyville Resources Crude Transportation, LLC for a sanitary sewer pipeline easement for the Wastewater Treatment Plant Effluent Pump Station and Pipeline project. iv. An Access/Utility Easement and Right of Way Agreement with Alltel Corporation d/b/a Verizon Wireless at 1700 West Adams Blvd., Bartlesville, Oklahoma. v. Professional Service Contract with Ambler Architects for design services on the site improvements for the Interactive Art Feature at the Tower Center at Unity Square. vi. An Agreement between the Bartlesville Independent School District #30 and the City of Bartlesville to provide policing services in the interest of public and school safety. e. Receipt of Financials i. Interim Financials for the Eleven months ending May 31, 2020. f. Receipt of Bids i. Bid No. 2020-2021-005 for Jennings, Nova, Williamsburg and Vicksburg Ave. Asphalt Paving Rehabilitation Project. ii. Bid No. 2020-2021-006 for Quail Place Tributary Improvements iii. Bid No. 2020-2021-007 for Bartlesville Library HVAC Controls Retrofit 7. Consider and take action with respect to a Resolution of the City Council of the City of Bartlesville, Oklahoma (the “City”) approving action taken by the Bartlesville Municipal Authority (the “Authority”) authorizing issuance, sale and delivery of its Clean Water SRF Promissory Note to Oklahoma Water Resources Board; ratifying and confirming a lease agreement; and containing other provisions related thereto. Presented by Allan A. Brooks, The Public Finance Law Group, PLLC. 8. Discuss and take possible action to award Bid No. 2020-2021-005 for Jennings, Nova, Williamsburg and Vicksburg Ave. Asphalt Paving Rehabilitation Project. Presented by Councilman Stuart. 9. Discuss and take possible action to award Bid No. 2020-2021-006 Quail Place Tributary. Presented by Councilman Stuart. 10. Discuss and take possible action to award Bid No. 2020-2021-007 for the Bartlesville Library HVAC Controls Retrofit project. Presented by Vice Mayor Gentges. 11. A public hearing to consider a request by Dan Keleher on behalf of Grand Lake Mental Health Inc. to close a 20’ wide alley in Block 7 of Lincoln 2nd Addition, Bartlesville, Washington, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director of Engineering. 12. Discuss and take possible action on an updated Control Estimate from Jonesplan LLC for the Tower Center at Unity Square project. Presented by Terry Lauritsen, P.E., Director of Water Utilities. 13. Discuss and take possible action to approve the Water Storage Agreement between the US Army Corp of Engineers for water storage at Copan Lake. Presented by Terry Lauritsen, P.E. Director of Water Utilities. 14. Discuss and take possible action to direct staff to publish notice of a petition requesting detachment from municipal territory, and schedule a public hearing for the detachment/de-annexation of 75.57 acres on the west side of Highway 75 and one-half  mile south of Yorman Road, pursuant to Oklahoma State Statues O.S. §21-103 B and O.S. §21-110B., B.3 and C. Presented by Greg Collins, Assistant Director of Community Development. 15. New Business. 16. City Manager and Staff Reports. 17. City Council Comments and Inquiries. 18. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall, 401 S. Johnstone Ave. Bartlesville, Oklahoma, at 5:00 p.m. on Thursday, July 30, 2020. Jason Muninger /s/Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Webcast of meeting: https://www.cityofbartlesville.org/city-government/city-council/webcast/ All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.