City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, February 1, 2021 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Darryl Wootton, Spirit Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Price Tower Day – February 10, 2021. Presented by Mayor Copeland. 6. Authorities, Boards, Commissions and Committee Openings • Two openings on the Ambulance Commission • One opening on the City Planning Commission • One opening on the Construction and Fire Codes Appeals Board • Two openings on the Library Board • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of January 4, 2021. ii. The Special Meeting Minutes of January 19, 2021. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Reappointment of Mr. Scott Maddox and Mr. Kyle Ppool to additional three-year terms on the Adams Golf Club Operating Committee at the recommendation of Councilman Dorsey. ii. Appointment of Mr. Kregg Cammack, Mr. John Joyce, and Ms. Loretta Chaney to two-year terms on the Adult Center Trust Authority at the recommendation of Mayor Copeland. iii. Reappointment of Mr. Joe Brooks, Ms. Sandra Wade, Mr. John Koster and Ms. Judith Ann Hill-Hildebrand to additional two-year terms on the Adult Center Trust Authority at the recommendation of Mayor Copeland. iv. Appointment of Mr. Jesse Duncan to a three-year term on the Ambulance Commission at the recommendation of Mayor Copeland. v. Reappointment of Mr. Andy Dossett to an additional three-year term on the City Planning Commission at the recommendation of Vice Mayor Gentges. vi. Reappointment of Mr. Mike Huff and Ms. Tawny Saddoris to additional three- year terms on the Community Center Trust Authority at the recommendation of Mayor Copeland.  vii. Reappointment of Mr. Rob Fries to an additional two-year term on the Bartlesville Library Board at the recommendation of Mayor Copeland. viii. Reappointment of Ms. Kelly Hillburn to an additional three-year term on the Bartlesville Library Trust Authority at the recommendation of Councilman Stuart. ix. Appointment of Ms. Molly Larson to a three-year term on the Sanitary Sewer Improvement Oversight Committee at the recommendation of Councilman Dorsey. x. Reappointment of Mr. Bruce Kinkade to an additional three-year term on the Street and Traffic Committee at the recommendation of Councilman Stuart. xi. Appointment of Ms. Keelie Droege to fill an unexpired term on the Bartlesville Redevelopment Trust Authority at the recommendation of Councilman Stuart. xii. Appointment of Mr. Ben Rovenstine to fill an unexpired term on the Park Board at the recommendation of Councilman Curd. c. Approval of Agreements, Change Orders, Contracts, Lease Agreements, and Memorandums of Understanding i. Service Agreement MOU with Bird Rides, Inc. dba Bird to provide electric scooters for use in Bartlesville. ii. Professional Services Agreement to conduct a comprehensive rate study for water, wastewater, and solid waste with NewGen Strategies and Solutions. iii. Memorandum of Understanding between the Federal Bureau of Investigation and the City of Bartlesville Police Department for participation in the Tulsa Safe Trails Task Force. d. Receipt of Financials i. Interim Financials for the Six Months ending December 31, 2020. e. Receipt of Bids i. Bid No. 2020-2021-014 for Annual Materials and Processing Supplies for the Bartlesville Public Library ii. Bid No. 2020-2021-015 for Hillcrest Drive Reconstruction iii. Bid No. 2020-2021-016 for Bartlesville Community Center Carpet Replacement 8. Discuss and take possible action to award Bid No. 2020-2021-014 for Annual Materials and Processing Supplies for the Bartlesville Public Library. Presented by Councilman Stuart. 9. Discuss and take possible action to award Bid No. 2020-2021-016 for Bartlesville Community Center Carpet and Stair Nosing Project. Presented by Mayor Copeland. 10. Consider and take possible action with respect to an Ordinance extending the levy of a one-quarter of one percent sales tax which tax is currently levied and authorized by Ordinance No. 2579, as heretofore amended, in addition to all other State, County and City sales taxes upon the gross proceeds or gross receipts derived from all sales to any person taxable under the Sales Tax Law of Oklahoma including but not limited to certain enumerated sales listed therein; providing for subsisting State permits; providing for the purpose of the tax and earmarking the same; providing for effective date and duration of said tax; incorporating certain provisions of prior City ordinances; authorizing City Council to make administrative and technical changes and additions; making the tax cumulative; providing severability of provisions; requiring approval of this Ordinance by a majority of registered qualified electors voting at an election held  for such purpose as provided by law; and containing other provisions related thereto. Presented by Jason Muninger, City Clerk and Chief Financial Officer. 11. Consider and take possible action with respect to a Resolution authorizing the calling and holding of an election in the City of Bartlesville, State of Oklahoma, for the purpose of submitting to the registered qualified electors of said City the question of approval or rejection of Ordinance No. 3537 of the City relating to the extension of a one-quarter of one percent (1/4%) excise tax (sales tax) through June 30, 2026 to provide revenues for the operation of an economic development program, as more specifically set out in Ordinance No. 3537 of said City; authorizing the execution and delivery of an engagement letter for special counsel services with The Public Finance Law Group PLLC; and containing other provisions relating thereto. Presented by Jason Muninger, City Clerk and Chief Financial Officer. 12. Discuss and take possible action to approve the Collective Bargaining Agreement for Fiscal Year 2020-2021 between the City of Bartlesville and the Bartlesville Professional Fire Fighters, Local 200, Bargaining Agent of the International Association of the Fire Fighters. Presented by Jess Kane, City Attorney. 13. Discuss and take possible action to approve the Collective Bargaining Agreement for Fiscal Year 2020-2021 between the City of Bartlesville and the Bartlesville Fraternal Order of Police, Lodge 117. Presented by Jess Kane, City Attorney. 14. A visual presentation of recently completed capital projects visible on updated aerial photography. Presented by Micah Siemers, Director of Engineering. 15. New Business 16. City Manager and Staff Reports. 17. City Council Comments and Inquiries. 18. Adjournment. The Agenda was received and filed in the Office of the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma, and posted in prominent public view at City Hall at 5 p.m. on Thursday, January 28, 2021. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk *City of Bartlesville Webcast of meeting: https://www.cityofbartlesville.org/city-government/city-council/webcast/ and Channel 59 on Sparklight. All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.