City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, June 7, 2021 Immediately following the Bartlesville Education Authority and Bartlesville Municipal Authority City Hall, Council Chambers Special Meetings that begin at 7 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Dale Copeland 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. • Certificate of Commendation presented to Miss Reverie Pester by Councilmember Roane. • Presentation of Life-Saving Awards presented to Corporal Brad Dunkle and Officer Luke Reeves by Police Chief Roles. • Flood Insurance Month Proclamation – June 2021 5. Authorities, Boards, Commissions and Committee Openings • Two openings on the Ambulance Commission • One opening on the City Planning Commission • One opening on the Construction and Fire Codes Appeals Board • Three openings on the White Rose Cemetery Board 6. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of May 17, 2021. b. Approval of Appointment to Authorities, Boards, Commissions, and Committees. i. Appointment of Mr. Scott Hopson for a three-year term on the Bartlesville Library Trust Authority at the recommendation of Councilmember Stuart. c. Approval of Resolutions i. Amending the Agreement Establishing Oklahoma Municipal Assurance Group (OMAG). ii. Amending the budget of the City of Bartlesville for Fiscal Year 2020-2021, appropriating CDBG-COVID grant revenue. iii. Amending the contracts of the City Attorney, City Judge, and Golf Professional adjusting their compensation to accommodate the approved cost of living adjustments and merit increases for Fiscal Year 2021-2022.  d. Approval of Agreements, Contracts, and Engagement Letters i. Amendment 4 to the Professional Service Agreement with Tetra Tech, Inc. for engineering services on the Wastewater Treatment Plant Effluent Pump Station and Pipeline and Raw Water Intake Rehabilitation Project. ii. Professional Service Agreement with Wall engineering LLC for engineering services for relocation of water and sanitary sewer facilities required by the S.H. 123 realignment over the Caney River. iii. Engagement Letter for Audit Services with Arledge and Associates P.C. iv. Renewal of City Manager’s Employment Agreement. e. Receipt of Financials i. Interim Financials for the ten months ending April 30, 2021. f. Receipt of Bids i. Bid No. 2020-2021-018 Caney River Raw Water Intake Improvements ii. Bid No. 2020-2021-019 Bartlesville Community Center Concrete Drive Repair 7. Discuss and take possible action to award Bid No. 2020-2021-018 for Caney River Raw Water Intake Improvements. Presented by Vice Mayor Curd. 8. Discuss and take possible action to award Bid No. 2020-2021-019 for Bartlesville Community Center Drive Repair. Presented by Mayor Copeland. 9. Public hearing and possible action on a Resolution adopting the City of Bartlesville Budget for Fiscal Year 2021-2022 and establishing budget amendment authority, authorizing the cancellation of encumbrances which are not due and payable as of June 30, 32021, and re-appropriating amounts of cancelled encumbrances to the same fund and department for Fiscal Years 2020-2021. Presented by Jason Muninger, CFO/City Clerk. 10. Discuss and take possible action to adopt an Ordinance amending Chapter 20 of the Bartlesville Municipal Code pertaining to Water and Wastewater rates and fees. Presented by Jason Muninger, CFO/City Clerk. 11. Discuss and take possible action to adopt an Ordinance amending Chapter 8 of the Bartlesville Municipal Code pertaining to Garbage and Trash rates and fees. Presented by Jason Muninger, CFO/City Clerk. 12. Discuss and take possible action to approve the Capital Improvements Program (CIP) Budget for Fiscal Year 2021-2022. Presented by Micah Siemers, P.E., Director of Engineering. 13. Discuss and take possible action to approve the Fiscal Year 2021-22 Business Plan and Operating Budget for the Bartlesville Development Authority. Presented by David Wood, President, Bartlesville Development Authority. 14. Discuss and take possible action to approve the annual contract between the City of Bartlesville and the Bartlesville Development Authority for Economic Development Services for the period of July 1, 2021 through June 30, 2022. Presented by David Wood, President, Bartlesville Development Authority.  15. Presentation of Replenysh, a company that builds technology to activate supply and connect it with demand in the field of recycling. Presented by Mr. Mark Armen, Founder and CEO, Replenysh. 16. Discuss and take possible action to adopt an Ordinance amending Chapter 3, Article V, Sections 3-135 and 3-136 of the Bartlesville Municipal Code to authorize animal control officers to accept signed witness complaints and present reports to Municipal Court. Presented Rick Silver, Special Assistant to the Police Department. 17. Discuss and take possible action to adopt an Ordinance amending Chapter 11 Public Nuisances and Property Enhancement, Article I General Provisions, of the Bartlesville Municipal Code to include specific regulations for the permitting of natural landscapes. Presented by Councilmember Paul Stuart. 18. Discuss and take possible action to approve the final design concept for the Gateway and Wayfinding Signage Project. Presented by Lisa Beeman, Director of Community Development and Park Planning. 19. New Business. 20. City Manager and Staff Reports. 21. City Council Comments and Inquiries. 22. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, June 3, 2021. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.