City Council Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, May 17, 2021 Council Chambers and 7:00 p.m. First Floor Conference Room 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Invocation. 4. Citizens to be heard. 5. City Council Announcements and Proclamations 6. Authorities, Boards, Commissions and Committee Openings • Two openings on the Ambulance Commission • One opening on the City Planning Commission • One opening on the Construction and Fire Codes Appeals Board • Three openings on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of April 26, 2021. ii. The Regular Meeting Minutes of May 3, 2021. b. Approval of Agreements, Contracts and Memorandums of Understanding i. An Amendment to Contract #F-21-053 between the Bartlesville Public Library Literacy Services/City of Bartlesville and the Oklahoma Department of Libraries. ii. Memorandum of Understanding to include employees covered by the Fraternal Order of Police (FOP) Collective Bargaining Agreement in the City’s COVID-19 Vaccine Incentive Program. iii. Memorandum of Understanding to include employees covered by the International Association of Fire Fighters (IAFF) Collective Bargaining Agreement in the City’s COVID-19 Vaccine Incentive Program. iv. Third amendment to the tower/ground lease agreement between the City of Bartlesville and New Cingular Wireless PCS, LLC for a portion of property located at 7136 East WT Bartlesville. c. Receipt of Permits i. Conditional Permit No. SLR000074200611 for the construction of 17,440 linear feet of eighteen (18) inch PVC, 1,500 linear feet of eighteen (18) inch HDPE outfall force main, one (1) cascade aerator and all appurtenances to serve the City of Bartlesville, Washington County, Oklahoma.  ii. Conditional Permit No. STR000074200612 for the construction of one (1) 4.1 MGD plant effluent lift station, associated yard piping relocation and all appurtenances to serve the City of Bartlesville, Washington County, Oklahoma. 8. City Manager and Staff Reports. 9. City Council Comments and Inquiries. 10. Recess in order to relocate into the 1st floor conference room for the workshop portion of the meeting. 11. Reconvene and open the workshop meeting. 12. Discussion of Federal ARPA payments to the City of Bartlesville via the State of Oklahoma. Presented by Mike Bailey, City Manager. 13. Discussion of staff recommendations for employee pay plan adjustments included in FY 2022 budget. Presented by Mike Bailey, City Manager. 14. Presentation of Findings for a Comprehensive Utility Rate Study. Presented by Dave Yanke, NewGen Strategies & Solutions. 15. Presentation and discussion of the City of Bartlesville proposed budget for Fiscal Year 2021-2022. Presented by Jason Muninger, City Clerk/CFO. 16. Presentation and discussion of the Capital Improvements Program (CIP) Budget for FY 2021-2022 and consider staff proposed project implementation schedule for the 2020 5- Year CIP Plan and 2020 General Obligation Bond. Presented by Micah Siemers, P.E., Director of Engineering. 17. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 p.m. on Thursday, May 13, 2021. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/Finance Director by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.