City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, February 7, 2022 Immediately following the Bartlesville Municipal Authority Special Meeting beginning at 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. Citizens to be heard. 4. City Council Announcements, Commendations and Proclamations. • Presentation of a Life Saving Award to Officer Gary Sutton and Sergeant Daniel Mains by Police Chief Tracy Roles. 5. Authorities, Boards, Commissions and Committee Openings • One opening on the Park Board • Two openings on the White Rose Cemetery Board 6. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of Monday, January 3, 2022. b. Approval of Appointment, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Nancy Sue Swan, Ms. Etta Love and Mr. Arnie Shiers to two- year terms each on the Adult Center Trust Authority at the recommendation of Mayor Copeland. ii. Reappointment of Ms. Judith Ann Hill-Hildebrand to an additional two-year term on the Adult Center Trust Authority at the recommendation of Mayor Copeland. iii. Appointment of Mr. Jay Janzen to fill an unexpired term on the Bartlesville Area History Museum at the request of Councilmember Roane. iv. Reappointment of Mr. Eric Randall to an additional two-year term on the Bartlesville Library Trust Authority at the recommendation of Councilmember Stuart. v. Appointment of Ms. Laura Higbee to fill an unexpired term on the Board of Adjustment at the recommendation of Mayor Copeland. vi. Appointment of Mr. Ryan Reynolds to a three-year term on the Community Center Trust Authority at the recommendation of Mayor Copeland. vii. Appointment of Mr. Bryan Freeman and Mr. Kenneth Wright to three-year terms each on the Construction and Fire Code Appeals Board at the recommendation of Mayor Copeland.  viii. Reappointment of Mr. Ron Glenn and Mr. Bruce Kinkade to additional three-year terms each on the Construction and Fire Code Appeals Board at the recommendation of Mayor Copeland. c. Approval of Agreements, Contracts, Leases, Memorandums of Understanding, and Proposals. i. Exhibit Loan Agreements between the City of Bartlesville/Bartlesville Area History Museum and the Oklahoma History Center Traveling Exhibit Service. ii. Amendment to Contract No. F-22-041 between the City of Bartlesville/Bartlesville Public Library and the Oklahoma Department of Libraries that will allow the initial funding award to remain available until March 25 to complete the installation of equipment that includes necessary switches and wireless access points. iii. Amendment to the Service Agreement between the City of Bartlesville and R.K. Black, Inc. to add a printer to the Agreement for the Police Department Substation. iv. Memorandum of Understanding to update the International Association of Fire Fighters (IAFF) Collective Bargaining Agreement adding the Fire Marshal job summary as Appendix G and adding the Fire Marshal position to the pay scale. v. Extension Amendment to the existing service agreement with Neutron Holdings, Inc. DBA Lime for an additional year of service. vi. Extension Amendment to the existing service agreement with Bird Rides, Inc. DBA Bird for an additional year of service. vii. Agreement between The Ernest E. Milligan Revocable Trust dated December 15, 2015 (“Trust”), and the City of Bartlesville, for the completion of required site development improvements and dedication of right-of-way along property addressed as 4020 NE Minnesota Street, legally described as the East Half of the Southwest Quarter of the Southwest Quarter (E/2 SW/4 SW/4) of Section 33, Township 27 North, Range 13 East, Washington County, Oklahoma. d. Approval of Surplus Property i. Request that Bartlesville Police K-9 Borg be considered surplus property in order to allow him to be adopted by Police Officer Handler Sgt. Andrew Ward due to K-9 Borg’s retirement after many years of service to the Bartlesville Police Department. e. Receipt of Financials i. Interim Financials for the six months ending December 31, 2021. f. Receipt of Bids i. Request for Proposals for Conference Center Feasibility Study. 7. Public Hearing to consider a request by Boys & Girls Club of Bartlesville to close a portion of Kaw Avenue right-of-way lying adjacent to Blocks 4 and 5, Arlington Addition, Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, Director, Engineering. 8. Presentation of the Annual Financial Statements and Independent Auditor’s Reports as of and for the Fiscal Year ended June 30, 2020 for the City of Bartlesville. Presented by LaDonna Sinning, Arledge and Associates. 9. Discuss and take possible action on a Bartlesville Development Authority proposal to offer the Resident Recruitment Program incentive for up 20 relocating employees related to ConocoPhillip’s Permian Asset Acquisition that choose to buy/build a home  in the Bartlesville market. Presented by David Wood, President, Bartlesville Development Authority. 10. Discuss and take possible action on a Bartlesville Development Authority proposal to offer the Resident Recruitment Program incentive for up to 15 relocating employees in support of an expansion opportunity with Phoenix Rising, a Falcon jet repair, maintenance, and overhaul facility operating at the Bartlesville Municipal Airport. Presented by David Wood, President, Bartlesville Development Authority. 11. Discuss and take possible action on a Bartlesville Development Authority proposal to provide $150,000 in hangar lease assistance (over 50 months) to facilitate Phoenix Rising’s expansion into a second, adjacent hangar equipped for MRO operations. Presented by David Wood, President, Bartlesville Development Authority. 12. Consider and take possible action on an application from Denise Eaton, on behalf of the Loyd & Denise Eaton Trust, for Final Plat Approval of a 4-lot residential development to be known as Eaton Addition, on a 2.03-acre tract of land located west of Southport First Addition, on the west side of Southport Loop, south of Southport Drive, legally described as a part of Section 28, Township 26 North, Range 13 East, Washington County, Oklahoma. Presented by Greg Collins, Assistant Director, Community Development. 13. Discuss and take possible action to approve an agreement between Mejorando Group and City of Bartlesville for strategic planning services. Presented by Mike Bailey, City Manager. 14. New Business. 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, February 3, 2022. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.