City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, January 3, 2022 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. The invocation will be provided by Pastor Joe Colaw, First Wesleyan Church. 4. Citizens to be heard. 5. City Council Announcements, Commendations and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Convention & Visitor’s Board – Visit Bartlesville • One opening on the Board of Adjustment • One opening on the Construction and Fire Codes Appeals Board • Two openings on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of Monday, December 6, 2021. ii. The Special Meeting Minutes of Tuesday, December 14, 2021. b. Approval of Appointment, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Appointment of Mr. Richard Keim to a three-year term on the Ambulance Commission at the recommendation of Mayor Copeland. ii. Appointment of Mr. Ross Pattison for a three-year term on the Bartlesville Library Trust Authority at the recommendation of Mayor Copeland. c. Approval of Agreements, Contracts, Leases, Memorandums of Understanding, and Proposals. i. Proposal for roofing repair between Advantage Roofing and the City of Bartlesville/Bartlesville Public Library in the amount of $27,860.00. ii. Proposal for Developing a Spill Prevention Control and Countermeasures (SPCC) Plan between Witt O’Briens and the City of Bartlesville/Bartlesville Municipal Airport in the amount of $2,500.00. iii. Contract and Terms and Conditions between the Bartlesville Area History Museum/City of Bartlesville and the Oklahoma Department of Libraries for ARPA  grant funds in the amount of $4,555.00 for the purchase of equipment, software and fees for traveling exhibits. d. Approval of Resolutions i. Directing filing and notification of the publication of the 2021 printed supplement to the Bartlesville City Code. ii. Amending the Budget of the City of Bartlesville, Oklahoma for Fiscal Year 2021- 2022 appropriating unbudgeted sales tax revenues to the Legal Department of the General Fund. iii. Amending the Budget of the City of Bartlesville, Oklahoma for Fiscal Year 2020- 2021 appropriating unbudgeted fund balance for Workers Comp judgements to the Debt Service Fund. e. Receipt of Financials i. Interim Financials for the five months ending November 30, 2021. f. Receipt of Bids i. Request for Proposals for Strategic Planning Services. 8. Consideration and possible action to approve a Letter of Intent (LOI) between the First Christian Church and the City of Bartlesville for a possible lease and donation of the Church facility to the City of Bartlesville. Presented by Vice Mayor Jim Curd, Jr. 9. Discuss and take possible action on Change Order #1 from Magnum Construction, Inc. for the Sooner Pool Expansion Contract. Presented by Micah Siemers, Director of Engineering. 10. New Business. 11. City Manager and Staff Reports. 12. City Council Comments and Inquiries. 13. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Wednesday, December 29, 2021. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.