City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Tuesday, July 5, 2022 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. The invocation will be provided by Pastor Pam Crawford, Good Shepherd Presbyterian Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Home Energy Aid Month – July 2022 6. Authorities, Boards, Commissions and Committee Openings • One opening on the City Planning Commission 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of June 6, 2022. b. Approval or Ratification of Appointments to Authorities, Boards, Commissions, and Committees. i. Reappointment of Ms. Julie Uehlinger for a three-year term on the White Rose Cemetery Board at the recommendation of Mayor Copeland. ii. Appointment of Mr. Phillip Wright to complete an unexpired term on the Bartlesville Redevelopment Trust Authority recommended by Mr. Stuart. iii. Reappointment of Mr. John J. Kane to an additional three-year term on the City Planning Commission at the recommendation of Ms. Roane. c. Approval of Resolutions i. Amend the contracts of the City Attorney, City Judge, City Manager and Golf Professional adjusting their compensation to accommodate the approved cost of living adjustments and merit increases for Fiscal Year 2022-2023. ii. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2021- 2022, appropriating 2022 General Obligation Bond proceeds for closing costs. iii. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2022- 2023, appropriating 2022 General Obligation Bond proceeds. iv. Amending the budget for the City of Bartlesville, Oklahoma for Fiscal Year 2022-23, appropriating unanticipated fund balance for the Golf Course Memorial Fund.  d. Approval of Agreements, Contracts, Engagement Letters and Change Orders i. “Back to School” Collaboration Agreement between the Bartlesville Area History Museum/City of Bartlesville and Amanda Stratford Photography to take family portraits in the Museum’s Nelson Carr One Room School. ii. LSTA Terms and Conditions Agreement for federally funded grants issued by the Oklahoma Department of Libraries for Fiscal Year 2022-2023. iii. Update Appendix 1 of the Fraternal Order of Police (FOP) Collective Bargaining Agreement for Fiscal Year 2022-2023 to adjust the cost of living raise given to other City employees as a group. iv. Lease Agreement between the City of Bartlesville and Washington County for lease of the 4th floor of the City Hall Building for use by the Washington County Election Board. v. Engagement Letter for Audit Services with Arledge and Associates, P.C. vi. Engagement Letter for Audit Consulting Services with Crawford and Associates P.C. vii. Copier Lease and Maintenance Agreement with R.K. Black and Cannon Financial to restructure service resulting in a savings to the City. viii. Project maintenance, financing, and right-of-way agreement with the Oklahoma Department of Transportation for Project o. TAP-274D(038)TP, State Job No. 32980(04) for constructing a sidewalk along Shawnee Avenue between 16th Street and Valley Road. ix. Agreement for the deferment of a Planned Unit Development (PUD) Site Development Plan Amendment, Preliminary Plat, and Final Plat with Voice of the Martyrs, Inc. for property located at 1815 SE Bison Road. x. Change Order #2 from Magnum Construction, Inc. for the Sooner Pool Expansion Project. xi. Change Order #2 from Gorman Construction Company for the Bartlesville Public Library 2nd Floor Remodel. e. Receipt of Financials i. Interim Financials for the eleven months ending May 31, 2022. f. Receipt of Bids i. Bid No. 2021-2022-011 for the Rehabilitate Taxilanes and Construct Apron. ii. Bid No. 2022-2023-001 Water & Wastewater Line Repair Materials. iii. Bid No. 2022-2023-002 Water Treatment Chemicals 8. Discuss and take possible action to award Bid No. 2021-2022-011 for Rehabilitate Taxilanes and Construct Apron AIP 3-40-0007-017-2022. Presented by Ms. Roane. 9. Discuss and take possible action to award Bid No. 2022-2023-001 for Water & Wastewater Line Repair Materials. Presented by Mayor Copeland. 10. Discuss and take possible action to award Bid No. 2022-2023-002 for Water Treatment Chemicals for the Water Treatment Plant. Presented by Mayor Copeland. 11. A public hearing and take possible action on an application from Dan Keleher of Keleher Architects, on behalf of Clint Sumner and Frankie E. Walters, the Frankie E. Walters Revocable Trust, and other owners, et al., to allow rezoning from RS-10 (Single Family Residential) and C-3/PUD to C-3/PUD (Major Shopping/Planned Unit Development), as well as approval of a Planned Unit Development and Site Development Plan at property described as part of the Northeast Quarter of the Southwest Quarter of Section 21, Township 26 North, Range 13 East, Bartlesville,  Washington County, Oklahoma. Presented by Greg Collins, Assistant Director, Community Development. 12. Discuss and take possible action to approve an Agreement between the City of Bartlesville and Strategic Government Resources, Inc. for hiring a new Community Development Director. Presented by Laura Sanders, Director, Human Resources. 13. Discuss and take possible action to approve a Resolution calling and giving notice of an upcoming election for City Council Representatives for all wards of the City of Bartlesville, Oklahoma. Presented by Jess Kane, City Attorney. 14. Discuss and take possible action to approve a Resolution authorizing staff to utilize contractors to repair private property sewer service line defects to mitigate storm water inflow and infiltration into the public wastewater collection and treatment system. Presented by Terry Lauritsen, Director of Water Utilities. 15. Presentation, discussion and take possible action to approve the City of Bartlesville Strategic Plan. Presented by Mike Bailey, City Manager. 16. New Business. 17. City Manager and Staff Reports. 18. City Council Comments and Inquiries. 19. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, June 30, 2022 and posted same day at 6:00 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.