City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, June 6, 2022 Immediately following the Bartlesville Municipal Authority Special Meeting that begins at 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. • Flood Insurance Month Proclamation – June 2022 5. Authorities, Boards, Commissions and Committee Openings • One opening on the City Planning Commission 6. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of May 2, 2022. ii. The Special Meeting Minutes of May 23, 2022. b. Approval or Ratification of Appointments to Authorities, Boards, Commissions, and Committees. i. Appointment of Ms. Kathryn Hadden to a three year term on the Bartlesville Area History Museum at the recommendation of Councilmember Roane. ii. Appointment of Dr. Jon Lindblom to fill an unexpired term on the Park Board at the recommendation of Vice Mayor Curd. iii. Ratify Diana Adams as BDA Chairman for FY 2022-2023, Dr. Jamie Bennett as Secretary/Treasurer for FY 2022-2023, and the reappointment of Mr. Drew Ihrig as a Trustee for an additional three-year term at the recommendation of Mayor Copeland. c. Approval of Resolutions i. Directing filing and notification of the publication of the 2022 Printed Supplement to the Bartlesville City Code. ii. Amending the Budget for FY 2021-2022 appropriating ARPA Funds in the ARPA Fund.  d. Approval of Agreements, Contracts, Engagement Letters and Change Orders i. Interlocal Agreement between the Board of County Commissioners of Osage County, on behalf of the Osage County Sheriff and the Bartlesville Police Department, a department of the City of Bartlesville, in order to enter into Osage County boundaries to perform law enforcement actions. ii. Amendment to Contract #F-21-245 between the Bartlesville Public Library Literacy Services/City of Bartlesville and the Oklahoma Department of Libraries for additional funds that are still available as part of the 2022 Community Literacy Grant. iii. T-Hangar aircraft storage agreement between the Bartlesville Municipal Airport/City of Bartlesville and Sam Sparks to lease T-Hangar 105 for the purposes of aircraft storage and aeronautical activity. iv. Lease Agreement for Hangar 1 between the Bartlesville Municipal Airport/City of Bartlesville and Dream Aviation LLC for the purposes of aircraft storage and aeronautical activity. v. Amendment to the existing service agreement between the City of Bartlesville and Neutron Holidays, Inc. dba Lime to increase the maximum number of mobility devised to 100, including e-bicycles. vi. Change Order #1 from Gorman Construction Company for the Bartlesville Public Library 2nd Floor Remodel. vii. Change Order #1 from Paragon Contractors/KSL Dirtworks JV Company for the Effluent Reuse Pipeline and Outfall Cascade Project. viii. Amendment to a memorandum of Understanding between the City of Bartlesville and Churches United for Community CONCERN, Inc. ix. Amendment of the City’s 457 Plan and resolution through Nationwide. x. The 2022 Addendum to the Administrative Services Agreement between the City of Bartlesville and RxBenefits. e. Approval of Real Estate Purchase i. Purchase of two platted lots totaling 0.40-acres in size located adjacent to Johnstone Park from Bruce G. and Michelle M. Ganze for future park use. f. Receipt of Financials i. Interim Financials for the ten months ending April 30, 2022. g. Receipt of Bids i. Bid No. 2021-2022-010 for Self-Contained Breathing Apparatus (SCBA) Filling Station 7. Discuss and take possible action to award Bid No. 2021-2022-010 for Self-Contained Breathing Apparatus (SCBA) Filling Station. Presented by Mayor Copeland. 8. A public hearing and possible adoption of an ordinance to approve a request by Jennifer Estes-Randall and Eric Randall to close a portion of a drainage easement described in Book 687, Page 323 and lying within Lots 10 and 11, Block 2, Beall Valley Subdivision, Bartlesville, Washington County, Oklahoma, also known as 1761 Orchard Lane. Presented by Micah Siemers, Director of Engineering. 9. Public hearing and possible action on a Resolution adopting the City of Bartlesville Budget for Fiscal Year 2022-2023 and establishing budget amendment authority,  authorizing the cancellation of encumbrances which are not due and payable as of June 30, 2022, and re-appropriating amounts of cancelled encumbrances to the same fund and department for Fiscal Years 2022-2023. Presented by Jason Muninger, CFO/City Clerk. 10. Discuss and take possible action to approve the Capital Improvements Program (CIP) Budget for Fiscal Year 2022-2023. Presented by Micah Siemers, P.E., Director of Engineering. 11. Presentation of the Annual Financial Statements and Independent Auditor’s Reports as of and for the Fiscal Year ended June 30, 2021. Presented by Kency Duarte, Senior Manager, Arledge and Associates PC. 12. Presentation and receipt of the City of Bartlesville’s Fiscal Year 2021 Single Audit. Presented by Kency Duarte, Senior Manager, Arledge and Associates PC. 13. Receive the year-end performance report and take possible action to approve the Fiscal Year 2022-23 Business Plan and Operating Budget for the Bartlesville Development Authority, allocating $1,048,000 from the Economic Development Fund plus cash carryover estimate of $307,618. Presented by David Wood, President, Bartlesville Development Authority. 14. Discuss and take possible action to approve the annual contract between the City of Bartlesville and the Bartlesville Development Authority for Economic Development Services for the period of July 1, 2022 through June 30, 2023. Presented by David Wood, President, Bartlesville Development Authority. 15. Discuss and take possible action to approve a recommendation from the Bartlesville Development Authority to appropriate development assistance of $37,264 from the Economic Development Fund for construction of an HTeaO store at the NE corner of Highway 75 and Price Road, payable upon Certificate of Occupancy no later than July 2023. Presented by Chris Batchelder, Vice President Business Development, Bartlesville Development Authority. 16. Discuss and take possible action to approve an agreement between the City of Bartlesville and the Bartlesville Professional Fire Fighters, Local 200, Bargaining Agent International Association of Fire Fighters for FY 2022-2023. Presented by Jess Kane, City Attorney. 17. New Business. 18. City Manager and Staff Reports. 19. City Council Comments and Inquiries. 20. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, June 2, 2022. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Sparklight: Channel 56 All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.