City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, October 3, 2022 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. The invocation will be provided by Rev. Kelley L. Becker, Senior Minister, Disciples Christian Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • National Colonial Heritage Month October 2022. Presented by Councilmember Roane. • Mental Illness Awareness Week October 2-8, 2022. Presented by Mayor Copeland. • Arbor Day October 12, 2022. Presented by Vice Mayor Curd. • Code Enforcement Officer’s Appreciation Week October 10-14, 2022. Presented by Councilmember Dorsey. • National Fire Prevention Safety Week October 9-15, 2022. Presented by Councilmember Stuart. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the White Rose Cemetery Board. • One opening on the Bartlesville Area History Museum Trust Authority 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of September 6, 2022 b. Approval or Ratification of Appointments to Authorities, Boards, Commissions, and Committees. i. Appointment of Ms. Sara Freeman to a three-year term on the Bartlesville Redevelopment Trust Authority at the recommendation of Councilmember Stuart. c. Approval of Agreements, Contracts, Engagement Letters and Change Orders i. Contract between the Oklahoma Department of Libraries and the Bartlesville Public Library/City of Bartlesville for the Health Literacy Grant, #F-23-075 in the amount of $9,000 to host exercise classes and monthly healthy cooking classes.  ii. Planned Maintenance Program Contract between the City of Bartlesville/Bartlesville Public Library and Dormakaba in the amount of $478.80 for inspections, adjustments and service on the three automatic entrance doors into the Library. iii. Professional Service Contract with Freese and Nichols, Inc. for design services on the Sunset Boulevard over Butler Creek Bridge Rehabilitation and Repair Project in the amount of $208,560.00. iv. Professional Services Contract with Guy Engineering Services, Inc. for design services on the Tuxedo Boulevard Bridges over the Caney River and Overflow/pond Rehabilitation and Repair Project in the amount of $175,415.00. v. Professional Service Contract with Freese & Nichols (FNI) for design services on the Minnesota Avenue Rehabilitation Project and a Water Feasibility Study along Minnesota Avenue and Madison Boulevard in the amount of $82,468.00. vi. Lease Agreement between the City of Bartlesville and Legacy Church of Christ for lease of the north portion of the 1st floor of the First Christian Church Building. d. Approval of Engineering Reports i. Reports for the Chickasaw Wastewater Treatment Plant Expansion and Collection System Improvements Limestone-Chickasaw Corridor. e. Approval of Plat Amendments i. Amendment to the Plat of Lot 1 through 12, Block 1, Foxtail Villas of Bison Trails. ii. Amendment to the Plat of Lot 5, Block 3, Park Place Addition, Also known as 3117 SE Stonewall Drive. iii. Amendment to the Plat of Lot 27, Block 1, Park Place Addition, also known as 3022 SE Talbot Circle. f. Receipt of Financials i. Interim Financials for two months ending August 31, 2022. 8. Public Hearing for the purpose of obtaining citizen views on proposed modifications to the FY 2021 Community Development Block Grant-Coronavirus Relief (CDBG-CV) Grant, and possible approval of a resolution modifying the scope and budget of the FY 2021 Community Development Block Grant-Coronavirus Relief (CDBG-CV) Grant. Presented by Nancy E. Warring, Planner II, Community Development. 9. A public hearing to consider and take possible action on an application from Jim Swezey of Swezey Realty Services to allow rezoning from C-2/PUD (Neighborhood Shopping/Planned Unit Development) to C-5/PUD (General Commercial/Planned Unit Development), as well as approval of a Planned Unit Development and Site Development Plan at 102 and 106 SW Kaw Ave., legally described as Lots 23 and 24, Block 3, George B. Keeler 1st Addition, Bartlesville, Washington County, Oklahoma. Presented by Greg Collins, Assistant Director, Community Development. 10. Discuss and take possible action to adopt an ordinance granting a non-exclusive permit to Clarity Telecom, LLC for the Construction and Operation of a Cable system. Presented by Alicia Shelton, Accountant. 11. New Business. 12. City Manager and Staff Reports. 13. City Council Comments and Inquiries.  14. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, September 29, 2022. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.