City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, August 7, 2023 5:30 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. The invocation will be provided by Jason Elmore, Pastor Friday Nite Church/President Bartlesville Ministerial Association 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Library Trust Authority • Two upcoming openings on the Board of Adjustment • One upcoming opening on the Park Board • One opening on the Street and Traffic Committee 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of July 3, 2023. ii. The Special Meeting Minutes of June 24, 2023. b. Approval or Ratification of Appointments to Authorities, Boards, Commissions, and Committees. i. Appointment of Ms. Jennifer Galvin to a three-year term on the Park Board at the recommendation of Vice Mayor Curd. ii. Appointment of Mr. Mark Cough to a three-year term on the Bartlesville Library Trust Authority at the recommendation of Councilman Roszel. iii. Appointment of Ms. Donna Keffer as the Price Tower Representative to a three-year term on the Community Center Trust Authority’s Tower Center at Unity Square Management Committee at the recommendation of Vice Mayor Curd. c. Approval of Resolutions i. Amending the budget for the City of Bartlesville, Oklahoma for Fiscal Year 2022-23, appropriating unanticipated revenue for the Health Insurance Fund.  d. Approval of Agreements, Contracts, Engagement Letters and Change Orders i. Airport Hangar Lease Agreement for the Bartlesville Municipal Airport between the City of Bartlesville and Dennis Devries in the amount of $250.00 per month. ii. Magazine/Newspaper Subscription Service Proposal between Rivistas Subscription Service and the Bartlesville Public Library/City of Bartlesville for Fiscal Year 2023- 2024. iii. Agreement with Indian Nation Council of Governments (INCOG) for mapping and GIS support, Community Development Grant Writing Assistance, INCOG Events, and other benefits and outcomes, in the amount of $18,500.00. iv. Amended Development Agreement between The Voice of the Martyrs, Inc. and the City of Bartlesville relating to future development and the Final Plat of Voice of the Martyrs, an addition to the City of Bartlesville, being a part of Section 22, Township 26 North, Range 13 East, Washington County, Oklahoma. v. Janitorial Contracts between the City of Bartlesville and Oklahoma’s Best Cleaning Service LLC for cleaning services provided to the Bartlesville Public Library and City Hall in the amount of $2475.00 per month, per facility. . e. Bartlesville NEXT Report i. Bartlesville NEXT Progress Report – August 2023. f. Receipt of Financials i. Interim Financials for the twelve months ending June 30, 2023. g. Receipt of Bids i. Bid No. 2023-2024-003 for Asphalt Rehabilitation Delaware Avenue and Clear Creek Loop 8. Discuss and take possible action to award Bid No. 2023-2024-003 for Asphalt Rehabilitation Delaware Avenue and Clear Creek Loop. Presented by Councilmember Roane. 9. Discuss and take possible action to approve the Collective Bargaining Agreement between the City of Bartlesville and International Association of Firefighters Local 200 (the “IAFF”) for Fiscal Year 2023-2024. Presented by Jess Kane, City Attorney. 10. Discuss and take possible action on a request from the Washington County Soccer Club to name the soccer fields at Robinwood Park: “Joe Bares Soccer Complex”. Presented by Larry R. Curtis, Director, Community Development. 11. Discuss and take possible action on a request from the Bartlesville Planning Commission to appoint two City Council members and a citizen to the Planning Commission Comprehensive Plan Committee. Presented by Larry R. Curtis, Director, Community Development. 12. New Business. 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, August 3, 2023. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Sparklight: Channel 56 All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.