City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, December 4, 2023 Immediately Following the Bartlesville Education Authority Special Meeting beginning City Hall, Council Chambers at 5:30 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Dale Copeland 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. 5. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the White Rose Cemetery Board 6. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of November 20, 2023. b. Approval or Ratification of Appointments to Authorities, Boards, Commissions, and Committees. i. Appointment of Ms. Stacy Lewallen to a three-year term and Ms. Julie Pranger to fill an unexpired term on the Bartlesville Library Board at the recommendation of Mayor Copeland. ii. Appointment of Mr. Dave Guard to a three year term on the Bartlesville Library Trust Authority at the recommendation of Councilmember Roszel. c. Approval of Agreements, Contracts, Engagement Letters, Memorandums of Understanding i. A Memorandum of Understanding between the City of Bartlesville and the Bartlesville professional Fire Fighters, Local 200 updating Article 25, Section 2 of the International Association of Fire Fighters (IAFF) Collective Bargaining Agreement. ii. Agreement between Lighthouse Outreach Center and the City of Bartlesville, for the voluntary demolition of dilapidated structures on property addressed as 105 SW Bucy Ave. iii. Amended Development Agreement between Arcadian Housing, LLC/LW Development, LLC and the City of Bartlesville relating to the development of the Arcadian Housing Project located in Oak Wood Addition, Bartlesville, Washington County.  iv. A lease for a three-station folder inserter IMI Mail System and bill-print software between Quadient (OME CORP) Leasing USA, Inc. and the City of Bartlesville, Oklahoma for a monthly lease amount of $2,851.68. d. Approval of Resolutions i. Directing filing and notification of the publication of the 2023 printed Supplement No. 29 to the Bartlesville Municipal Code. ii. City of Bartlesville Social Media Terms of Use and Comment Policy Resolution. iii. Amending the budget of the City of Bartlesville for fiscal year 2023-24 appropriating funds from the Lyon Foundation to the CIP Sales Tax Fund. e. Receipt of Annual Report i. The 2022-2023 Annual Report for the Chickasaw Wastewater Treatment Plant. f. Bartlesville NEXT Report i. Bartlesville NEXT Progress Report – December 2023 g. Receipt of Financials i. Interim Financials for four months ending October 31, 2023. 7. Presentation and discussion of FY 2022 City of Bartlesville Financial Audit Report. Presented by Jake Winkler, Arledge and Associate, P.C. 8. Discuss and take possible action to adopt an Ordinance amending Chapter 8 of the Bartlesville Municipal Code pertaining to Garbage and Trash. Presented by Keith Henry, Director of Public Works. 9. Discuss and take possible action to adopt an ordinance for the establishment of Keep Bartlesville Beautiful (KBB) as a city government committee and allocation of the necessary budget and resources for the effective functioning of KBB. Presented by Larry R. Curtis, Director of Community Development. 10. Discuss and take possible action to adopt a Corrective Zoning Ordinance to replace Ordinance 3567 for the Arcadian Housing Development Project. Presented by Larry R. Curtis, Director of Community Development. 11. Discus and take possible action to enter into Executive Session as authorized by 25 Okla. Stat. § 307 (B)(4) for consideration of pending class action litigation against 3M Company and E.I. Dupont de Nemours and Company and other defendants involving Per- and Polyfluoroalkyl Substances (PFAS) contamination in In Re: Aqueous Film- Forming Foams Products Liability Litigation, MDL No. 2:18-mn-2873, United States District Court, District of South Carolina, and possible retention of McAfee & Taft and Fulmer Sill to represent the interests of the City in such litigation and/or other litigation related to PFAS contamination. 12. Return to open meeting. 13. Discuss and take possible action to authorize the law firm of McAfee & Taft and Fulmer Sill to execute pertinent documents necessary in the litigation set out in Item 11 of this agenda. Presented by Jess Kane, City Attorney. 14. New Business. 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 p.m. on Thursday, November 30, 2023. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.