City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Tuesday, January 2, 2024 at 5:30 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. Invocation provided by Father John O’Neill, Pastor, St. John Catholic Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Presentation of a Life-Saving Commendation to Lieutenant Chris Neal, Sergeant Steve Johnson and Captain Chris Buchanan. Presented by Police Chief Kevin Ickleberry and Deputy Fire Chief Jerry Berry. • Presentation of Grand Mental Health Officer of the Year Award to Police Officer Sierra Compton. Presented by Jim Warring and Nic Allgood, Grand Mental Health with Police Chief Kevin Ickleberry. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Sewer System Improvement Oversight Committee • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of December 4, 2023. b. Approval or Ratification of Appointments to Authorities, Boards, Commissions, and Committees. i. Ratification of the appointment of Mr. Tracy Roles, City Manager’s Designee/Ex Officio Trustee; Mr. George Halkiades at the recommendation of Bartlesville Redevelopment Trust Authority, Mr. Jared Patton at the recommendation of the Bartlesville Development Authority, and Ms. Donna Keffer at the recommendation of Bartlesville Convention and Visitor’s Bureau (Visitor’s, Inc.) to the Bartlesville Film Authority. ii. Reappointment of Mr. Fletcher Daniels to an additional three-year term on the Sewer System Improvement Oversight Committee at the recommendation of Councilmember Dorsey.  iii. Reappointment of Ms. Mary Dill and Ms. Dee Ann Willman to additional three-year terms on the Bartlesville Area History Museum Trust Authority at the recommendation of Councilmember Roane. c. Approval of Agreements, Contracts, Engagement Letters, Memorandums of Understanding, and Items to be Tabled. i. Airport Hangar Lease Agreement of T-Hangar Unit 109 between the City of Bartlesville/Bartlesville Municipal Airport and David Day in the amount of $203 monthly. ii. Professional Service Contract with Native Strategies, LLC for the Madison Boulevard Reconstruction project design. iii. Approval of contract amendment #2 to the professional service agreement with Tetra Tech, Inc. for engineering services for the Wastewater Treatment Plant Expansion and the Limestone to Chickasaw Transport Corridor Improvements. iv. Approval of a contract with B-Town Construction to install flow meters at the Golf Course, Maple and Virginia lift stations. v. Approval of a request to the Oklahoma Water Resources Board to allocate the American Rescue Plan Act (ARPA) grant to the engineering/pre-construction portion of the Chickasaw Wastewater Treatment Plant Expansion project vi. Interlocal Agreement between the Board of County Commissioners of Washington County, Oklahoma and the City of Bartlesville to complete a road bore under Bison Road to advance the sewer installation at the intersection of Bison Road and Highway 60. vii. Table action on a request to update Sidewalk Ordinance No. 3555 until February 5, 2024 and the continuation of the moratorium on the existing Sidewalk Ordinance. d. Approval of Resolutions i. Amending the budget of the City of Bartlesville for fiscal year 2023-24 appropriating donation funds from Patriot Auto Group in the Restricted Revenue fund. ii. Amending the budget of the City of Bartlesville for fiscal year 2023-24 appropriating 2023 General Obligation Bond proceeds. e. Receipt of Financials i. Interim Financials for five months ending November 30, 2023. f. Receipt of Bids i. Bid No. 2023-2024-012 Veterans Memorial 8. A public hearing and possible action on requests for approval of a PUD (Planned Unit Development) and SDP (Site Development Plan) on a 7,000-sq-ft lot zoned RM-.75 (Residential Multi-Family), located at 730 S. Shawnee Ave. and 608 E. 8th Street, from Jeremy James on behalf of Logos Properties LLC and Ascension Rentals LLC. Presented by Larry Curtis, Director of Community Development. 9. Discuss and take possible action on a recommendation by the Bartlesville Development Authority to appropriate up to $1,500,000 from the Economic Development Fund (EDF) for job creation incentive up to a maximum of 100 new fulltime LEC employees at $15,000 per new FTE over 36 months, and allocating up $1,000,000 for the Resident Recruitment employee relocation incentive for up to 100  new residents associated with LEC’s expansion over 36 months, contingent upon LEC closing on the purchase of the former Siemens industrial complex at 406 US Highway 60. Presented by Chris Batchelder, Vice President, Business Development, Bartlesville Development Authority. 10. Discuss and approve language related to proposed Charter changes. Presented by Mike Bailey, City Manager. 11. Discus and take possible action to enter into Executive Session as authorized by 25 Okla. Stat. § 307 (B)(4) for consideration of pending class action litigation against 3M Company and E.I. Dupont de Nemours and Company and other defendants involving Per- and Polyfluoroalkyl Substances (PFAS) contamination in In Re: Aqueous Film- Forming Foams Products Liability Litigation, MDL No. 2:18-mn-2873, United States District Court, District of South Carolina, and possible retention of McAfee & Taft and Fulmer Sill to represent the interests of the City in such litigation and/or other litigation related to PFAS contamination. 12. Return to open meeting. 13. Discuss and take possible action to approve the Legal Representation Agreement between the City of Bartlesville and McAfee & Taft, A Professional Corporation and Fulmer & Sill. Presented by Jess Kane, City Attorney. 14. New Business. 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 p.m. on Thursday, December 28, 2023. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.