City Council Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, April 16, 2018 City Hall, Council Chambers 7:00 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Dale Copeland 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Chaplain Jsue Wagner, Comforting Hands Hospice. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings a. One opening on the Board of Adjustment b. One opening on the Bartlesville Library Trust Authority c. One opening on the Park Board d. One opening on the Bartlesville Redevelopment Trust Authority 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of April 2, 2018. b. Approval of Appointments, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Judith Ann Hill-Hildebrand to fill an unexpired term on the Adult Center Trust Authority at the recommendation of Mayor Copeland. c. Approval of Park Location i. Approval of the location for the construction of a new community skate park. d. Approval of Agreements and Contracts i. Approval of a professional services agreement with Ryan Crane and Ambler Architects for design services associated with the Bartlesville Skate Park Project. ii. Approval of an Airport Hangar Lease Agreement between the City of Bartlesville, ConocoPhillips Company and Rick and Jolene Kertson. e. Receipt of Bids i. Bid No. 2017-2018-019 for the Demolition-Police Station 8. A public hearing to assess and discuss the City’s performance in the administration of the grant received from the State of Oklahoma for Fiscal Year 2015 CDBG Small Cities Set-Aside Program and take action to formally accept the project as completed. Presented by Lisa Beeman, Director of Community Development. 9. Discuss and take action to approve a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Series 2018A to mature each year; fixing the time and place the Bonds are to be sold; designating a paying agent/registrar; approving the preliminary official statement and distribution thereof; ratifying and confirming continuing disclosure policies and procedures; and authorizing the Clerk to give notice of said sale as required by law and fixing other details of the issue. Presented by Jon Wolff, Municipal Finance Services, Inc. 10. Discuss and take action to approve a Resolution fixing the amount of General Obligation Limited Tax Bonds, Series 2018B to mature each year; fixing the time and place the Bonds are to be sold; designating a paying agent/registrar; approving the preliminary official statement and distribution thereof; ratifying and confirming continuing disclosure policies and procedures; and authorizing the Clerk to give Notice of said sale as required by law and fixing other details of the issue. Presented by Jon Wolff, Municipal Finance Services, Inc. 11. Discuss and take action on Case #PC-18-02-FP on an application from Ambler Architect for Final Plat approval of a 3.94 acre tract to be known as Cunningham Addition, located on the southwest corner of US Highway 75 and Rice Creek Road, legally described as the N/2 of the NE/4, NW/4, NE/4, NE/4, Section 32, T26N, R13E, Bartlesville, Washington County, Oklahoma. Presented by Lisa Beeman, Director of Community Development. 12. Discuss and take action to approve a Resolution creating the Tower Green Design Committee. Presented by Lisa Beeman, Director of Community Development. 13. Discuss and take action to appoint two City Council members to serve on the Tower Green Design Committee. Presented by Lisa Beeman, Director of Community Development. 14. Discuss and take action on a Basic Elements of a Memorandum of Understanding between the Price Tower Arts Center, the Bartlesville Community Center, and the City of Bartlesville for the management, maintenance and operation of the Tower Green. Presented by Lisa Beeman, Director of Community Development. 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, April 12, 2018. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.