Visitors, Inc. Special Meeting

Visitors, Inc. 201 SW KeelerAve Bartlesville, OK 74003 September 23, 2016 Agenda 12 PM Depot 2016-2017 Call to Order Board of Directors Minutes Chairman • Approval of July Minutes Clint Musslewhite Vice Chair Financials Kaci Fouts • Accept Monthly Financials Secretary/Treasurer Reports Amy Borg • Executive Director’s Report • Committee Reports Board of Directors Spencer King Business Katy Gilbert • Discuss and take possible action to establish voting procedure for Visitors Inc. Larry Thrash Board meetings. Scott Townsend • Discuss and take possible action to appoint newest board member Scott Ambler to Val Callaghan Scott Ambler board committees including but not limited to finance, personnel, marketing and grants committee. Ex-Officio Members • Discuss and take possible action to assign board members to new committee Bob Fraser assignments. Maria Swindell Gus Sherri Wilt • Discuss and take possible action to approve recommendation of Grants Committee to award a grant in the amount of $2,500 to Western Heritage Weekend. • Discuss and take possible action to approve recommendation of Grants Committee to award a grant in the amount of $1,500 to Frank Phillips Foundation for Cow Thieves & Outlaws Reunion. • Discuss and take possible action to approve recommendation of Grants Committee to award a grant in the amount of $1,500 to the Kiddie Park for Spook-A-Rama. • Discuss and take possible action to approve recommendation of Grants Committee to award a grant in the amount of $1,500 to Price Tower for Art of the Tree. Public Comment Adjourn The Notice of Special Meeting and Agenda was received in the office of the City Clerk at 4:34 p.m. on Tuesday, September 20, 2016 and posted same day at 5 p.m. Mike Bailey /s/ Elaine Banes City Clerk by Deputy City Clerk