City Council Meeting

CITY COUNCIL MEETING MINUTES Tuesday, June 06, 2023 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 7:00 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, Jeff Phillips, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Community Development Director Josh Doty, Finance Director Jeremy Vacinek, Police Chief Jim Exsted, Assistant City Engineer Trevor Thompson, and Public Works Director Trevor Walter were present. PLEDGE OF ALLEGIANCE All joined Mayor Olson in reciting the Pledge of Allegiance. PRESENTATIONS 1. The Center Annual Update Kathy ADDITIONS OR CHANGES TO THE AGENDA Add item 23 PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. None. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 2. Approve City Council Special Minutes from May 16, 2023 3. Approve City Council Work Session Minutes from May 16, 2023 4. Approve City Council Minutes from May 16, 2023 5. Approve the Payment of Bills and Finance Report (Addendum A) 6. Approve the Issuance of Tobacco Licenses for the Licensing Period of July 1, 2023 through June 30, 2024 6/6/2023 City Council Meeting Minutes Page 2 7. Appoint Christian Ornelas to the Public Works Maintenance I Position at Grade 2, Step 8 of the AFSCME Pay Grade and Step Schedule 8. Appoint Luke Evans to the position of Engineering Inspector at Grade 6, Step 2 of the AFSCME Pay Grade and Step Schedule 9. Authorize Staff to Advertise UEMSI ProCam Camera/Recorder on Minnesota Rural Water Association’s for Sale Site. 10. Approve School Resources Officer Agreement with ISD #181 for the 2023-2024 and 2024-2025 School Years 11. Adopt Resolution 2023-041, Approving a Broadband Access Funding Agreement with Consolidated Telephone Company under Provisions of the American Rescue Plan Act and Dedicating a Portion of the Funds 12. Accept Settlement Agreement between the City of Baxter and AFSCME Council 65, Local 689B 13. Accept the Cemetery Commission Minutes of May 31, 2023 14. Approve the Revised Baxter City Cemetery Regulations 15. Approve Increasing the Cemetery Grave Site Pricing to $900.00 and to Set in Motion an Effort to Notify Currently Reserved Lot Parties a 30-day Notice to Pay the Current Rate of $600.00 16. Approve Setting the Columbarium Niche Fees at $3,000.00 17. Approve Setting the Columbarium Dedication Ceremony for Tuesday, June 27, 2023 18. Approve Purchase of Easement Deeds for Parcels 40060571, 40060704, 40060706 and 40010819 for the 2023 Residential and Commercial Full Depth Reclamation Improvement Project 19. Adopt Resolution 2023-040 Accepting Bid for the 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project, Municipal Project Nos. 4423 and 4136 20. Accept the Parks and Trails Commission Minutes from May 22, 2023 21. Approve the Amended Oscar Kristofferson Park Capital Maintenance Plan 22. Approve the Loren Thompson Park Capital Maintenance Plan 23. Approve Appointment to the Seasonal Position of Park Attendant Mc, cl. To approve PULLED AGENDA ITEMS Mayor Olson pull 17. Will be June 30th Motion mc cl to approve 6/6/2023 City Council Meeting Minutes Page 3 OTHER BUSINESS 24. Public Hearing – Annual Progress Report – Stormwater (MS4) Trevor Thompson Open at 7:30 no 7:30:15 25. Approve the Bolton & Menk Engineering Fee Amendment No. 7 in the Not to Exceed Amount of $293,465.00 for the 2022 Trunk Highway 210 & Inglewood Drive Railway Crossing Improvements and 2022 Foley Road, Isle Drive, and Forthun Road Improvements Project – TABLED 5/16 Chapulis Cross before work is to be done it should be approved. Tabatt confirmation on amount being requested and city approval 15-20% was completed August to February 2023 per tw. 6 amendments to date which total over $1million. Motion mc follow uc recommendation. Zt. All COUNCIL COMMENTS 26. Connie Lyscio – HFH dedication uplifting and donation lot, OK baseball tourney fun to watch. Families littered at whipple 27. Zach Tabatt - none 28. Jeff Phillips – disappointed we don’t have softball field 29. Mark Cross no 30. Darrel Olson – Hobby Lobby a soft June 9th at 9am for opening CITY ADMINISTRATOR'S REPORT Council feedback for a special meeting on 12th or 13th for 15 minutes discuss how to observe June 19th. June 13th at 7 p.m. CITY ATTORNEY'S REPORT None ADJOURN zt mc at 746 MOTION by Council Member Lyscio, seconded by Council Member Tabatt to adjourn at 7:01 p.m. Motion unanimously carried. Approved by: Respectfully submitted, 6/6/2023 City Council Meeting Minutes Page 4 _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator