City Council Meeting

CITY COUNCIL MEETING MINUTES Tuesday, June 20, 2023 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Acting Mayor Cross called the meeting to order at 7:00 p.m. ROLL CALL Acting Mayor Mark Cross and Council Members Connie Lyscio, Zach Tabatt, and Jeff Phillips were present. Mayor Darrel Olson was absent. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Community Development Director Josh Doty, Finance Director Jeremy Vacinek, Police Chief Jim Exsted, and Assistant City Engineer Trevor Thompson were present. PLEDGE OF ALLEGIANCE All joined Acting Mayor Cross in reciting the Pledge of Allegiance. PRESENTATIONS None. ADDITIONS OR CHANGES TO THE AGENDA City Administrator Chapulis asked the council to add item 23 to approve the public transit fare adjustment for Baxter service effective August 1, 2023 to the consent agenda and to amend item 24 to change the date of the public informational meeting from June 27th to June 29th. PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. None. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 1. Approve City Council Work Session Minutes from June 6, 2023 2. Approve City Council Minutes from June 6, 2023 3. Approve City Council Special Minutes from June 12, 2023 4. Approve the Payment of Bills and Finance Report (Addendum A) 6/20/2023 City Council Meeting Minutes Page 2 5. Approve the Issuance of Tobacco Licenses for the Licensing Period of July 1, 2023 through June 30, 2024 6. Approve Appointment to the Seasonal Position of Park Attendant 7. Accept the Utilities Commission Minutes from June 7, 2023 8. Approve the RL Larson Excavating, Inc. Partial Pay Estimate No. 7 in the amount of $19,169.18 for the 2022 Foley Road, Isle Drive, and Forthun Road Improvements Project, City Improvement No. 4114 9. Approve the BNSF Invoice No. 90252171 in the amount of $9,641.44, Invoice No. 90252774 in the amount of $249.63, and Invoice No. 90252993 in the amount of 82,782.87 for the 2022 TH 210 and Inglewood Drive Improvements Project, City Improvement No. 4121 10. Approve the Anderson Brothers Construction Partial Pay Estimate No. 5 in the amount of $425,144.28 for the 2022 TH 210 and Inglewood Drive Improvements Project, City Improvement No. 4121 11. Accept the ASTECH Corporation bid in the amount of $496,731.26 for the 2023 Micro Surfacing Project and increase the project budget to $526,683.26 12. Approve the Knife River Corporation – North Central Change Order No. 2 in the increased amount of $11,378.67 and amending the contract completion dates for the 2023 Knollwood Drive Improvements Project, Municipal Project Number 4132 13. Approve the Knife River Corporation – North Central Partial Pay Estimate No. 1 in the amount of $237,446.36 for the 2023 Knollwood Drive Improvements Project, Municipal Project Number 4132 14. Approve the Kraemer Trucking & Excavating, Inc Partial Pay Estimate No. 1 in the amount of $46,737.62 for the 2023 Cypress Drive and Douglas Fir Drive Improvements project 15. Adopt Resolution No. 2023-045 Approving Plans and Specifications and Ordering Advertisement for Bids for the Whiskey Creek Storm Water Improvements Plans 16. Approve the Revised Agreement between the Minnesota Department of Revenue and the City for Collection of the Local Sales and Use Tax 17. Approve SEH Contract for Golf Course Drive and Clearwater Road Intersection Analysis in the Not to Exceed Amount of $12,235.00 18. Approve Easement Deeds for City owned Parcels 40060785, 40060784, and 40060705 for the 2023 Residential and Commercial Full Depth Reclamation Improvement Project 19. Accept the June 13, 2023 Planning Commission Meeting Minutes 20. Adopt Resolution 2023-044 approving a Conditional Use Permit & Variance for property located at 5624 Clearwater Rd. 21. Adopt Resolution 2023-043 approving a Conditional Use Permit for property located at 8194 Fairview Rd. 22. Adopt 2024 Budget Calendar 6/20/2023 City Council Meeting Minutes Page 3 23. Approve the Public Transit Fares Adjustments for Baxter’s Service, effective August 1, 2023 MOTION by Council Member Tabatt, seconded by Council Member Lyscio to approve the consent agenda as amended. Motion carried unanimously. PULLED AGENDA ITEMS None. OTHER BUSINESS 24. 2024 South Forestview Improvements project – Review of Draft Feasibility Report and Motion to call Neighborhood Informational Meeting on Thursday, June 29th @ 6pm Scott Hedlund reviewed the draft feasibility report. In summary, the proposed project would include extending sanitary sewer and water utilities to serve the south Forestview Drive area neighborhood consisting of approximately 108 parcels adjacent to the following road segments: Forestview Drive south of River Vista Drive, Maryland Road, River Vista Drive, River Vista Court, Medford Road, Riverwood Road, and Parkview Circle. The city is along planning for the construction of a trailhead parking facility at the westerly end of Forestview Drive next TH 371, and improving approximately 3,200 foot long future trail corridor northeasterly form the trailhead that parallels TH 371 lying westerly of Forestview Drive. The project also includes the construction of a sanitary sewer lift station. The city plans to levy special assessments for a portion of the project costs to benefiting property owners following Minnesota Statutes Chapter 429. The draft feasibility report estimates a project cost of $8,837,640. The council discussed the reason for the trail located along Meredith. Council Member Tabatt suggested the city consider re-zoning the newly developed lots along Forestview to R1A to increase the number of assessable lots or re-zone to R2 to allow for duplexes. Community Development Director Doty explained how the re-zoning process works. MOTION by Council Member Lyscio, seconded by Council Member Philips to set the neighborhood informational meeting for Thursday, June 29th at 6 p.m. Motion carried unanimously. 25. Authorize the Execution of the Real Estate Listing Contract with Joe Enge – Edina Realty City Administrator Chapulis explained a working group consisting of Council Members Cross and Lyscio and City Administrator Chapulis reviewed the RFPs submitted. After review, the group interviewed Brett Streiff with Weichert Realtors, Next Home Horizons, and Joe Enge with Edina Realty. The group determined the proposal submitted by Joe Enge provided a marketing plan that included a selection of purchase options to prospective buyers and is recommending the council enter into a real estate listing contract with Mr. Enge. If the contract is executed, time will be set aside during the July 5th council meeting for a closed session with Mr. Enge to discuss establishing the asking prices for the 20 lots. The cost of the contract will be taken out of the sale proceeds of each lot sale. 6/20/2023 City Council Meeting Minutes Page 4 MOTION by Council Member Tabatt, seconded by Council Member Lyscio to authorize the execution of the real estate listing contract with Joe Enge – Edina Realty. Motion carried unanimously. COUNCIL COMMENTS 26. Connie Lyscio – No comment. 27. Zach Tabatt – No comment. 28. Jeff Phillips – No comment. 29. Mark Cross – Acting Mayor Cross explained the residents of Eagle Ridge and Eagle Drive are very thankful for the recent pothole filling project. Acting Mayor Cross is looking forward to BPU completing their project so the city can complete the rest of our project. 30. Darrel Olson – Absent. CITY ADMINISTRATOR'S REPORT City Administrator Chapulis reminded the council that the next meeting will be held on Wednesday, July 5th due to the 4th of July holiday falling on Tuesday. This schedule change was previously approved by the council when the 2023 meeting calendar was adopted. CITY ATTORNEY'S REPORT No report. ADJOURN MOTION by Council Member Lyscio, seconded by Council Member Tabatt to adjourn at 7:32 p.m. Motion unanimously carried. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator