City Council Meeting

CITY COUNCIL MEETING MINUTES Tuesday, December 03, 2024 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 7:00 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, Jeff Phillips, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Assistant Police Chief Matt Maier, Public Works Director Trevor Walter, Finance Director Jeremy Vacinek, and Community Development Director Josh Doty were present. PLEDGE OF ALLEGIANCE All joined Mayor Olson in reciting the Pledge of Allegiance. PRESENTATIONS None. ADDITIONS OR CHANGES TO THE AGENDA None. PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. None. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 1. Approve City Council Minutes from November 19, 2024 2. Approve City Council Work Session Minutes from November 19, 2024 3. Approve the Payment of Bills and Finance Report (Addendum A) 4. Adopt Resolution 2024-095, Approving Lawful Gambling Permit for the Brainerd Amateur Hockey Association to Conduct Lawful Gambling at Buffalo Wild Wings 5. Approve the BNSF Invoice No. 90276215 in the amount of $28,237.78 for the 2022 TH 210 and Inglewood Drive Improvements Project, Municipal Project No. 4121 6. Approve the 2024 – 2025 Annual Winter Trail & Pedestrian Ramp Closure 12/3/2024 City Council Meeting Minutes Page 2 7. Approve Appointment of Tim Swanson to the Baxter Planning Commission 8. 2025 Commission Appointments 9. Adopt Resolution No. 2024-088 Ordering Improvement and Preparation of Plans for the 2025 Commercial Full Depth Reclamation Improvements Project, Municipal Project No. 4425 10. Adopt Resolution 2024-097 Authorizing Permanent Easement Acquisition for City’s CSAH 77 Utilities Improvement Project, City Project Number 4118 11. Approve the Conversion of Unused Vacation Hours to Deferred Comp for the Finance and Public Works Directors MOTION by Council Member Cross, seconded by Council Member Lyscio to approve the consent agenda. Motion carried unanimously. PULLED AGENDA ITEMS None. OTHER BUSINESS None. COUNCIL COMMENTS 12. Connie Lyscio – Reminded everyone that Hubbard Radio is hosting a radiothon to end child abuse and challenged staff and elected official to donate. 13. Zach Tabatt – No comment. 14. Jeff Phillips – No comment. 15. Mark Cross – No comment. 16. Darrel Olson – Reminded everyone of Chief Exsted’s retirement party on December 10th. CITY ADMINISTRATOR'S REPORT City Administrator Chapulis reminded everyone of the Crow Wing County open house for the Mapleton Road improvement project which will be held this Thursday at the City’s public works facility. Finance Director Vacinek provided an update on the budget which was carried over from the work session. The council is scheduled to adopt the budget on December 17, 2024. Finance Director Vacinek summarized items that could further reduce the 2025 levy by $83,200. The council consensus was to support further reducing the 2025 levy by $83,200 through the reductions identified by Finance Director Vacinek. The council inquired about receiving a year-to-date budget update. Finance Director Vacinek explained that due to the new software conversion, an accurate update is not available at this time. 12/3/2024 City Council Meeting Minutes Page 3 The council discussed the regional nature of Whipple Beach and inquired if the park could be budgeted from a separate fund and if a resolution has been forwarded to formally appoint a market agency for the city. CITY ATTORNEY'S REPORT None. ADJOURN MOTION by Council Member Tabatt, seconded by Council Member Cross to adjourn at 7:33 p.m. Motion carried unanimously. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator